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Memorandum
DATE April 4, 2013
201 3 APR -4 Pt1 3: 25
"" 11 Y c':FC n c 1' 1' :: 'i: l, ! '"'_ Kc I"'I ! \ I
DALL AS, TEXAS CITY OF DALLAS
TO Honorable Members of the Quality of Life & Government Services Committee: Sandy Greyson (Vice Chair), Monica R. Alonzo, Dwaine Caraway, Carolyn Davis
SUBJECT Quality of Life & Government Services Committee Meeting Agenda
Monday, April 8, 2013, 9:30 a.m. Dallas City Hall - 6ES, 1500 Marilla St., Dallas, TX 75201
The agenda for the meeting is as follows:
1. Call to Order
2. Approval of March 25, 2013 Minutes
3. Park and Recreation Department: Park Maintenance Services and Recreation Services
4. Earth Day 2013
5. Adjourn
Please let me know if you have any questions.
=t~ Chair
cc: Honorable Mayor and Members of the City Council Mary K. Suhm, City Manager Rosa A. Rios, City Secretary Thomas P. Perkins, Jr., City Attorney Craig D. Kinton, City Auditor Daniel Solis, Administrative Judge Stephanie Cooper, Assistant to the City Manager
Angela Hunt Chair
Angela Hunt Chair
Willis Winters Park and Recreation Director
Frank Camp, Ph.D. Interim Managing Director, Office of Environmental Quality
Angela Hunt Chair
A.C. Gonzalez, First Assistant City Manager Ryan S. Evans, Assistant City Manager Jill A. Jordan, P.E., Assistant City Manager Forest E. Turner, Assistant City Manager Joey Zapata, Assistant City Manager Jeanne Chipperfield, Chief Financial Officer
NOTICE: A quorum of the Dallas City Council may attend this Council committee meeting.
"Dallas, the City that Works: Diverse, Vibrant and Progressive"
DATE April 4, 2013
SUBJECT Quality of Life & Government Services Committee Meeting Agenda
PAGE 2 of 2
A closed executive session may be held if the discussion of any of the above agenda items concerns one of the following:
1. Contemplated or pending litigation or matters where legal advice is requested of the City Attorney. Section 551.071 of the Texas Open Meetings Act.
2. The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section 551.072 of the Texas Open Meetings Act.
3. A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section 551.073 of the Texas Open Meetings Act.
4. Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Section 551.074 of the Texas Open Meetings Act.
5. The deployment, or specific occasions for implementation of security personnel or devices. Section 551.076 of the Texas Open Meetings Act.
"Dallas, the City that Works: Diverse, Vibrant and Progressive"
Quality of Life & Government Services Committee Meeting Record
Page 1 of 2
Meeting Date: March 25, 2013 Convened: 9:44 a.m. Adjourned: 10:41 a.m.
Members Present:
Angela Hunt, Chair Sandy Greyson, Vice Chair Mónica R. Alonzo Dwaine Caraway Carolyn R. Davis
Members Absent:
Briefing Presenters
Theresa O’Donnell Director, Sustainable Development & Construction
Staff Present: Joey Zapata, Theresa O’Donnell, Willis Winters, Joe Yanez, Rozalind Dickerson, Casey Burgess, John Rogers, David Cossum, Sally Rodriguez, John Jenkins, Clifton Gillespie
AGENDA:
1. Approval of February 25, 2013 Minutes Presenter(s): Action Taken/Committee Recommendation(s):
A motion was made to approve the minutes of February 25, 2013.
Motion made by: Mónica R. Alonzo Motion seconded by: Carolyn R. Davis Item passed unanimously: Item passed on a divided vote: Item failed unanimously: Item failed on a divided vote:
2. Proposed Changes to Conservation District Regulations Presenter(s): Theresa O’Donnell This briefing covered aspects of the current conservation district ordinance that need improvement.
Proposed changes to the ordinance were also reviewed.
Ms. Davis requested staff meet with non-profit housing organizations such as Preservation Dallas.
Ms. Greyson stated that the threshold of property owners in support for a proposed conservation district should be defined.
The Chair expressed concern regarding returned ballots versus the total number of property owners. She stated that unreturned ballots are essentially ‘no’ votes.
DRAFT
Quality of Life & Government Services Committee Meeting Record – March 25, 2013
Page 2 of 2
DRAFT
The Park Maintenance Services and Recreation Services briefing was deferred until the April 8, 2013 meeting.
_________________________________________________ Councilmember Angela Hunt Chair
Park and Recreation Department Park Maintenance Services and Recreation Services
Quality of Life Committee
April 8, 2013
Department Overview
Improve the quality of life for the citizens of Dallas by providing:
• Quality recreation programs and activities
• Well-maintained parks and facilities
2
Department Overview
• Provide diverse leisure options :
Aquatic Facilities
Golf Courses
Tennis Centers
Elm Fork Gun Range
Cedar Ridge Preserve
Southern Skates
Off-Leash Parks
Wi-Fi Parks
3
Department Overview
• Provide regional attractions at Signature Parks:
Fair Park
Dallas Zoo
White Rock Lake
Dallas Arboretum
Downtown Parks
Trinity River Audubon Center
4
Department Funding History
Fiscal Year Funding Inflation Rate
Funding Adjusted for Inflation
2008-09 $75,888,849
2009-10 $64,266,766 1.6% $77,133,282
2010-11 $63,700,049 3.2% $79,568,381
2011-12 $64,642,804 2.1% $81,215,009
2012-13 $72,747,397 1.1% $82,124,811
$55,000,000$60,000,000$65,000,000$70,000,000$75,000,000$80,000,000
Funding
5
FY 2012-13 Budget by Program
Program Budget Budgeted FTEs
Percent of Budget
Park Land Maintained $24,715,531 382.2 33.97%
Community Recreation Centers $15,106,645 254.6 20.77%
Golf and Tennis Centers $3,651,471 56.9 5.02%
Operation and Maintenance of Fair Park $8,614,211 72.8 11.84%
Aquatic Services $2,937,341 62.8 4.04%
Youth and Volunteer Services $790,257 15.7 1.09%
Planning, Design and Construction $1,284,427 22.6 1.77%
Leisure Venue Management $15,125,319 3.1 20.79%
Environmental Management Systems and Environmental Compliance
$522,195 6.4 .72%
Total: $72,747,397 877.1 100.00%
6
Park Land Maintained
Provides daily maintenance of:
• 379 parks totaling 21,000+ acres
• Trails
• Athletic fields and playgrounds
• Park facilities and amenities
• Forestry
• Horticulture
7
Community Recreation Centers
Manage 41 recreation centers throughout the city
• Provide a variety of programs for:
Youth
Adults
Seniors
• Programs are offered by City staff and partnership organizations and provide an opportunity for people to pursue lifelong physical, social and leisure interests
8
Golf and Tennis Facilities
Manages, through contracts and direct service, the city’s most visible and highest revenue- producing recreational facilities and programs
Includes:
• Six 18-hole golf courses
• Five tennis centers
• Concession services
• Outdoor fitness programs
9
Fair Park
277-acre National Historical Landmark and tourist destination park :
• Diverse cultural offerings
• Sports events
• Exhibits
• Festivals
• Consumer shows
• Concerts
Over 5 million visitors attend 700 events annually
10
Other Department Services
Centralized reservation services for 750 park facilities and athletic fields
Recruitment and supervision of volunteers for the department accounting for 81,201 hours of service valued at $1.65M in 2012
11
Aquatic Services
Operates and maintains:
• Sixteen community swimming pools
• Bahama Beach waterpark
• Bachman indoor pool
• Ten spraygrounds
Community pools and Bachman 120,000 visitors (FY 11-12)
Bahama Beach 55,000 visitors (FY 11-12)
12
Planning, Design and Construction
Provides for the implementation of the department’s $80M annual capital program
Includes:
• Site and facility master planning
• Land acquisition
• Management of design and construction projects
13
Leisure Venue Management
Provides financial assistance and contractual oversight of six destination facilities:
• Dallas Arboretum
• Texas Discovery Gardens
• Cedar Ridge Preserve
• Trinity River Audubon Center
• Elm Fork Gun Range
• The Dallas Zoo and Children’s Aquarium at Fair Park
1.7 million citizens and visitors from around the world attend events at these facilities annually.
14
Environmental Management System
Manages Environmental Compliance Programs
Insures environmental compliance through:
• Inspections
• Assessments
• Audits
• Training
Manages annual storm water budget of $2.4M
15
Park Maintenance Services
16
Park Maintenance Services
Routine maintenance of 379 parks totaling 21,000+ acres
Specialized maintenance of:
• Trails
• Athletic Fields
• Playgrounds
• Forestry
• Lakes
• Picnic Pavilions
• Off-Leash Parks
17
Park Maintenance Services
Routine maintenance:
• 12-day mowing cycle
• Average 4-day litter pick-up cycle
• Graffiti removal
• Lighting maintenance
• Irrigation
• Pesticide application
18
Park Maintenance Services
Performance Measures:
• Average 12-day maintenance cycle
• Average 4-day litter pick-up cycle
• Graffiti removal resolved in 3 days
• 311 requests closed within 3 days
Contract Maintenance Performance Measures:
• Average 12-day mowing cycle
• Average 4-day pick-up cycle
19
Park Maintenance Services
Trails
• Maintenance over 115 miles of hike and bike trails:
Maintain integrity of the trail edge
Clear shrub and tree overhang
Repair uneven surfaces
Restriping
20
Park Maintenance Services
Athletic Fields
• In coordination with the daily reservation schedule, mow, mark, remove litter and maintain lighting on:
117 softball and baseball diamonds
140 soccer and football fields
258 tennis courts
21
Park Maintenance Services
Playgrounds
• Maintenance of 183 playground:
Inspections and repairs
Replace safety surfaces
22
Park Maintenance Services
Forestry
• Maintenance of the urban tree canopy:
Evaluating
Trimming
Planting
Removing
23
Park Maintenance Services
Major Lakes
• Maintain the shoreline at four lakes:
Remove floating debris
Mow banks
Maintain piers
24
Park Maintenance Services
Picnic Pavilions:
• Maintenance of 115 picnic pavilions:
Clean and remove litter, in coordination with the daily reservation schedule
Annual maintenance includes painting, lights, etc.
25
Park Maintenance Services
Off-Leash Parks
• Maintenance of four dog parks:
Litter and waste pick-up and removal
Irrigating frequently to wash away pet urine
Gate and fence repair
Lighting maintenance
26
Recreation Services
27
Recreation Services
In FY 2011-12, Recreation Services offered over 8,500 programs with attendance of 713,679
28
Recreation Services
Performance Measures:
• Establish and maintain after school programs with a minimum of 30 participants each
• Establish and maintain summer camp programs with a minimum of 50 participants each
• Conduct 5 senior programs per session (“season”)
• Conduct 1 youth league per session
• Establish 4 new staff-taught classes per session
• Establish 4 new contract fee programs annually
• Offer 55 programs per session at each recreation center
29
Recreation Services
Community recreation centers are categorized by size and/or hours of operation • 6 Small Centers No gymnasium
40 hours per week operation
Staffing level: 1 full-time and 3 part-time
Average size: 6,400 s.f.
• 35 Large Centers 1 – 2 gymnasium(s)
55 hours per week operation
Staffing level: 4 full-time and 2 part-time
Average size: 20,100 s.f.
30
Recreation Services
Serve as the social hub of the community and offer a variety of programs for youth, adults and seniors
A sampling of programs includes: • Sport leagues and clinics
• After school programs
• Summer camps
• Fitness classes
• Special events
31
Recreation Services
After School Programs and Summer Camps • Programs allow participants the opportunity to engage
in structured activities that promote healthy and active lifestyles, cultural diversity, social skills, teamwork and most of all FUN! 36 Recreation Center After School Programs
36 Recreation Center Summer Camp Programs
22 Youth Services After School Programs (in schools)
17 Youth Services Send a Kid to Camp Programs (various park locations)
• After School Registrations – 19,096 (FY 11-12)
• Summer Camp/SAKTC Registrations – 5,063 (FY 11-12)
32
Recreation Services
Fitness
• Goal is to give citizens of all fitness levels the opportunity to enhance their quality of life through a variety of affordable fitness programs
• 39 Fitness Centers
• Mayor’s Youth Fitness Initiative (MyFi) is a public/private partnership dedicated to making long-term improvements in the way Dallas children eat, play and live
• Fitness Memberships – 11,727 (FY 11-12)
33
Recreation Services
Active Older Adults • A variety of programs are offered to keep participants
involved, active and entertained (Zumba Gold, yoga, art classes, field trips, special events)
• Texercise® and the Annual Mother’s Day Luncheon are two signature senior programs
34
Recreation Services
Special Events • Various special events are scheduled throughout the
year including: Egg Hunts
“Boo”-vie Night
July Park & Rec Day
4th of July
National Night Out
Open House
Senior Mother’s Day Luncheon
35
Recreation Services
Sports
• Recreation Services offers a variety of sports leagues, tournaments and clinics for youth and adult participants
Sport Registrations – 20,719 (FY 11-12)
Number of teams – 951 (FY 11-12)
Number of leagues – 107 (FY 11-12)
36
Recreation Services
• Programs
Jr. RBI /Texas Rangers
Let’s Play – Dr Pepper/Snapple/ Texas Rangers
Recreation center leagues
1st Tee Golf
National Jr. Tennis League
Pitch, Hit and Run
Punt, Pass and Kick
Elementary school leagues
Police Athletic League 37
Recreation Services
PAL Partnership
• Dallas Park and Recreation Department has partnered with the Dallas Police Athletic League to provide enhancement programs for after school, summer camps and youth sport programs
• Currently programs are being developed in 11 recreation programs located in neighborhoods identified as TAAG areas (Targeted Area Action Grid)
38
Recreation Services
DISD/City of Dallas Sports Partnership
• Collaborative partnership to provide youth the opportunity to participate in a variety of recreational sport leagues during the after school hours of 4pm to 7pm
• Benefits of the Program
Encourages physical fitness
Develops life skills (teamwork, leadership, social skills, etc.)
Improves academic performance
Increases parental involvement
Allows staff to promote youth programs to a new audience
39
Recreation Services
• Program Overview
DPR provides league coordination, officials and awards
DISD provides coaches, volunteers, transportation and uniforms
Each season is an 8-week league
Games are conducted at Park and Recreation Department and DISD facilities
Each school pays $175 per team for cost of officials and awards
• Number of schools – 48 (FY 11-12)
• Number of registrations – 4,570 (FY 11-12)
• Number of teams – 288 (FY 11-12)
• Number of leagues – 20 (FY 11-12)
40
Earth Day - April 22
The City of Dallas
Making a Difference
Quality of Life & Government Services Committee Briefing
April 8, 2013
The 1960s – Changing Attitudes
• High profile environmental incidents (such
as the Cuyahoga River fire in Ohio and
Santa Barbara Channel oil spill in
California) heightened public awareness of
the need for environmental protection.
• There was no EPA and few strong
environmental regulations to protect the
environment.
2
Initial Earth Day Planning
• Planning was unique in that event
organization was from the bottom up, not
from the top down.
• Events were planned and organized at the
local level.
3
4
The First Earth Day
April 22, 1970
• Participation was broad and included
students, labor union members,
housewives, farmers, scientists, and
politicians.
• An estimated 20 million Americans
participated.
• Because of the “bottom up” planning
approach, the first Earth Day essentially
organized itself.
4
5
What Did the Movement Yield?
• Events and attitudes leading up to the first Earth Day prompted the passage of numerous laws and regulations aimed at protecting natural resources.
• There was more environmental legislation passed in a shorter period of time than in any other period in the nation’s history.
5
6
Earth Day Comes to Dallas
• EPA Region 6 in Dallas organized their first local Earth Day celebration in 2000 at Fair Park.
• The 2001, 2002 and 2003 EPA Earth Day events were held in Downtown Dallas in the Arts District.
• In 2004, the City of Dallas partnered with EPA, Downtown Dallas, Inc., and Keep Dallas Beautiful to hold the first EarthFest.
7
EarthFest
• EarthFest was held from
2004 to 2010 and was
sponsored by the partner
organizations, including the
City.
• EarthFest attracted nearly
10,000 visitors annually.
• EarthFest was discontinued
in 2011 when the City of
Dallas and the EPA were
invited to join the inaugural
Earth Day Dallas event
sponsored by Trammell S.
Crow.
7
8
Earth Day Dallas
• Earth Day Dallas 2011 was the second largest Earth Day event in the nation with a reported 48,000 visitors over two days in the Dallas Arts District.
• Earth Day Dallas 2012 had 58,205 attendees and 520 exhibitors over two days at Dallas Fair Park.
• Mayor Rawlings met with Trammel S. Crow regarding Earth Day Dallas 2013 planning.
• City staff is currently working to coordinate City participation in Earth Day Dallas 2013.
8
9
10
Other Events Celebrating
Earth Day 2013
• City environmental outreach teams including OEQ/GreenDallas, DWU Cease the Grease, Stormwater Management, DWU Water Conservation, Street Services, Waste Diversion, Trinity Watershed Management, Dallas Convention Center/Centerplate, Park and Recreation, and others are participating in various April 2013 events associated with the 43rd Earth Day.
10
DCCCD Sustainability Summit
• Held at Mountain View College on March
28, 2013.
• OEQ/Green Dallas and DWU Cease the
Grease were on-hand to provide
information to attendees.
• Keynote speaker was Joel Salatin who
discussed farming methods free of harmful
chemicals.
• City staff gave presentations. 11
12
Oak Cliff Earth Day 2013
• Annual event to be
held on April 21 in
Lake Cliff Park.
• Multiple City
departments
participate
annually.
13
Moving Forward
• The City continues to partner with EPA, Keep Dallas Beautiful, and Downtown Dallas, Inc.
• In addition, the City has partnered with Texas Discovery Gardens, Dallas County Community College District, Dallas Independent Schools, and with the Promise of Peace Garden to continue promoting environmental awareness and stewardship.
13
14
Quality of Life – Benefits to the City of
Earth Day
• Dallas is developing a reputation as a “green” city on a
global stage.
• Dallas continues to promote this reputation by actively
participating in Earth Day Dallas and other
environmental initiatives throughout the year.
• Because Dallas “walks the talk”, we are able to offer
services and an environment that attract new residents
seeking a cleaner and more vibrant city in which to work,
live, play, and raise their families.
14
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