Memorandum

DATE April 4, 2013

201 3 APR -4 Pt1 3: 25

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DALL AS, TEXAS CITY OF DALLAS

TO Honorable Members of the Quality of Life & Government Services Committee: Sandy Greyson (Vice Chair), Monica R. Alonzo, Dwaine Caraway, Carolyn Davis

SUBJECT Quality of Life & Government Services Committee Meeting Agenda

Monday, April 8, 2013, 9:30 a.m. Dallas City Hall - 6ES, 1500 Marilla St., Dallas, TX 75201

The agenda for the meeting is as follows:

1. Call to Order

2. Approval of March 25, 2013 Minutes

3. Park and Recreation Department: Park Maintenance Services and Recreation Services

4. Earth Day 2013

5. Adjourn

Please let me know if you have any questions.

=t~ Chair

cc: Honorable Mayor and Members of the City Council Mary K. Suhm, City Manager Rosa A. Rios, City Secretary Thomas P. Perkins, Jr., City Attorney Craig D. Kinton, City Auditor Daniel Solis, Administrative Judge Stephanie Cooper, Assistant to the City Manager

Angela Hunt Chair

Angela Hunt Chair

Willis Winters Park and Recreation Director

Frank Camp, Ph.D. Interim Managing Director, Office of Environmental Quality

Angela Hunt Chair

A.C. Gonzalez, First Assistant City Manager Ryan S. Evans, Assistant City Manager Jill A. Jordan, P.E., Assistant City Manager Forest E. Turner, Assistant City Manager Joey Zapata, Assistant City Manager Jeanne Chipperfield, Chief Financial Officer

NOTICE: A quorum of the Dallas City Council may attend this Council committee meeting.

"Dallas, the City that Works: Diverse, Vibrant and Progressive"

DATE April 4, 2013

SUBJECT Quality of Life & Government Services Committee Meeting Agenda

PAGE 2 of 2

A closed executive session may be held if the discussion of any of the above agenda items concerns one of the following:

1. Contemplated or pending litigation or matters where legal advice is requested of the City Attorney. Section 551.071 of the Texas Open Meetings Act.

2. The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section 551.072 of the Texas Open Meetings Act.

3. A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section 551.073 of the Texas Open Meetings Act.

4. Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Section 551.074 of the Texas Open Meetings Act.

5. The deployment, or specific occasions for implementation of security personnel or devices. Section 551.076 of the Texas Open Meetings Act.

"Dallas, the City that Works: Diverse, Vibrant and Progressive"

Quality of Life & Government Services Committee Meeting Record

Page 1 of 2

Meeting Date: March 25, 2013 Convened: 9:44 a.m. Adjourned: 10:41 a.m.

Members Present:

Angela Hunt, Chair Sandy Greyson, Vice Chair Mónica R. Alonzo Dwaine Caraway Carolyn R. Davis

Members Absent:

Briefing Presenters

Theresa O’Donnell Director, Sustainable Development & Construction

Staff Present: Joey Zapata, Theresa O’Donnell, Willis Winters, Joe Yanez, Rozalind Dickerson, Casey Burgess, John Rogers, David Cossum, Sally Rodriguez, John Jenkins, Clifton Gillespie

AGENDA:

1. Approval of February 25, 2013 Minutes Presenter(s): Action Taken/Committee Recommendation(s):

A motion was made to approve the minutes of February 25, 2013.

Motion made by: Mónica R. Alonzo Motion seconded by: Carolyn R. Davis Item passed unanimously: Item passed on a divided vote: Item failed unanimously: Item failed on a divided vote:

2. Proposed Changes to Conservation District Regulations Presenter(s): Theresa O’Donnell This briefing covered aspects of the current conservation district ordinance that need improvement.

Proposed changes to the ordinance were also reviewed.

Ms. Davis requested staff meet with non-profit housing organizations such as Preservation Dallas.

Ms. Greyson stated that the threshold of property owners in support for a proposed conservation district should be defined.

The Chair expressed concern regarding returned ballots versus the total number of property owners. She stated that unreturned ballots are essentially ‘no’ votes.

DRAFT

Quality of Life & Government Services Committee Meeting Record – March 25, 2013

Page 2 of 2

DRAFT

The Park Maintenance Services and Recreation Services briefing was deferred until the April 8, 2013 meeting.

_________________________________________________ Councilmember Angela Hunt Chair

Park and Recreation Department Park Maintenance Services and Recreation Services

Quality of Life Committee

April 8, 2013

Department Overview

Improve the quality of life for the citizens of Dallas by providing:

• Quality recreation programs and activities

• Well-maintained parks and facilities

2

Department Overview

• Provide diverse leisure options :

Aquatic Facilities

Golf Courses

Tennis Centers

Elm Fork Gun Range

Cedar Ridge Preserve

Southern Skates

Off-Leash Parks

Wi-Fi Parks

3

Department Overview

• Provide regional attractions at Signature Parks:

Fair Park

Dallas Zoo

White Rock Lake

Dallas Arboretum

Downtown Parks

Trinity River Audubon Center

4

Department Funding History

Fiscal Year Funding Inflation Rate

Funding Adjusted for Inflation

2008-09 $75,888,849

2009-10 $64,266,766 1.6% $77,133,282

2010-11 $63,700,049 3.2% $79,568,381

2011-12 $64,642,804 2.1% $81,215,009

2012-13 $72,747,397 1.1% $82,124,811

$55,000,000$60,000,000$65,000,000$70,000,000$75,000,000$80,000,000

Funding

5

FY 2012-13 Budget by Program

Program Budget Budgeted FTEs

Percent of Budget

Park Land Maintained $24,715,531 382.2 33.97%

Community Recreation Centers $15,106,645 254.6 20.77%

Golf and Tennis Centers $3,651,471 56.9 5.02%

Operation and Maintenance of Fair Park $8,614,211 72.8 11.84%

Aquatic Services $2,937,341 62.8 4.04%

Youth and Volunteer Services $790,257 15.7 1.09%

Planning, Design and Construction $1,284,427 22.6 1.77%

Leisure Venue Management $15,125,319 3.1 20.79%

Environmental Management Systems and Environmental Compliance

$522,195 6.4 .72%

Total: $72,747,397 877.1 100.00%

6

Park Land Maintained

Provides daily maintenance of:

• 379 parks totaling 21,000+ acres

• Trails

• Athletic fields and playgrounds

• Park facilities and amenities

• Forestry

• Horticulture

7

Community Recreation Centers

Manage 41 recreation centers throughout the city

• Provide a variety of programs for:

Youth

Adults

Seniors

• Programs are offered by City staff and partnership organizations and provide an opportunity for people to pursue lifelong physical, social and leisure interests

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Golf and Tennis Facilities

Manages, through contracts and direct service, the city’s most visible and highest revenue- producing recreational facilities and programs

Includes:

• Six 18-hole golf courses

• Five tennis centers

• Concession services

• Outdoor fitness programs

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Fair Park

277-acre National Historical Landmark and tourist destination park :

• Diverse cultural offerings

• Sports events

• Exhibits

• Festivals

• Consumer shows

• Concerts

Over 5 million visitors attend 700 events annually

10

Other Department Services

Centralized reservation services for 750 park facilities and athletic fields

Recruitment and supervision of volunteers for the department accounting for 81,201 hours of service valued at $1.65M in 2012

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Aquatic Services

Operates and maintains:

• Sixteen community swimming pools

• Bahama Beach waterpark

• Bachman indoor pool

• Ten spraygrounds

Community pools and Bachman 120,000 visitors (FY 11-12)

Bahama Beach 55,000 visitors (FY 11-12)

12

Planning, Design and Construction

Provides for the implementation of the department’s $80M annual capital program

Includes:

• Site and facility master planning

• Land acquisition

• Management of design and construction projects

13

Leisure Venue Management

Provides financial assistance and contractual oversight of six destination facilities:

• Dallas Arboretum

• Texas Discovery Gardens

• Cedar Ridge Preserve

• Trinity River Audubon Center

• Elm Fork Gun Range

• The Dallas Zoo and Children’s Aquarium at Fair Park

1.7 million citizens and visitors from around the world attend events at these facilities annually.

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Environmental Management System

Manages Environmental Compliance Programs

Insures environmental compliance through:

• Inspections

• Assessments

• Audits

• Training

Manages annual storm water budget of $2.4M

15

Park Maintenance Services

16

Park Maintenance Services

Routine maintenance of 379 parks totaling 21,000+ acres

Specialized maintenance of:

• Trails

• Athletic Fields

• Playgrounds

• Forestry

• Lakes

• Picnic Pavilions

• Off-Leash Parks

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Park Maintenance Services

Routine maintenance:

• 12-day mowing cycle

• Average 4-day litter pick-up cycle

• Graffiti removal

• Lighting maintenance

• Irrigation

• Pesticide application

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Park Maintenance Services

Performance Measures:

• Average 12-day maintenance cycle

• Average 4-day litter pick-up cycle

• Graffiti removal resolved in 3 days

• 311 requests closed within 3 days

Contract Maintenance Performance Measures:

• Average 12-day mowing cycle

• Average 4-day pick-up cycle

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Park Maintenance Services

Trails

• Maintenance over 115 miles of hike and bike trails:

Maintain integrity of the trail edge

Clear shrub and tree overhang

Repair uneven surfaces

Restriping

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Park Maintenance Services

Athletic Fields

• In coordination with the daily reservation schedule, mow, mark, remove litter and maintain lighting on:

117 softball and baseball diamonds

140 soccer and football fields

258 tennis courts

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Park Maintenance Services

Playgrounds

• Maintenance of 183 playground:

Inspections and repairs

Replace safety surfaces

22

Park Maintenance Services

Forestry

• Maintenance of the urban tree canopy:

Evaluating

Trimming

Planting

Removing

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Park Maintenance Services

Major Lakes

• Maintain the shoreline at four lakes:

Remove floating debris

Mow banks

Maintain piers

24

Park Maintenance Services

Picnic Pavilions:

• Maintenance of 115 picnic pavilions:

Clean and remove litter, in coordination with the daily reservation schedule

Annual maintenance includes painting, lights, etc.

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Park Maintenance Services

Off-Leash Parks

• Maintenance of four dog parks:

Litter and waste pick-up and removal

Irrigating frequently to wash away pet urine

Gate and fence repair

Lighting maintenance

26

Recreation Services

27

Recreation Services

In FY 2011-12, Recreation Services offered over 8,500 programs with attendance of 713,679

28

Recreation Services

Performance Measures:

• Establish and maintain after school programs with a minimum of 30 participants each

• Establish and maintain summer camp programs with a minimum of 50 participants each

• Conduct 5 senior programs per session (“season”)

• Conduct 1 youth league per session

• Establish 4 new staff-taught classes per session

• Establish 4 new contract fee programs annually

• Offer 55 programs per session at each recreation center

29

Recreation Services

Community recreation centers are categorized by size and/or hours of operation • 6 Small Centers No gymnasium

40 hours per week operation

Staffing level: 1 full-time and 3 part-time

Average size: 6,400 s.f.

• 35 Large Centers 1 – 2 gymnasium(s)

55 hours per week operation

Staffing level: 4 full-time and 2 part-time

Average size: 20,100 s.f.

30

Recreation Services

Serve as the social hub of the community and offer a variety of programs for youth, adults and seniors

A sampling of programs includes: • Sport leagues and clinics

• After school programs

• Summer camps

• Fitness classes

• Special events

31

Recreation Services

After School Programs and Summer Camps • Programs allow participants the opportunity to engage

in structured activities that promote healthy and active lifestyles, cultural diversity, social skills, teamwork and most of all FUN! 36 Recreation Center After School Programs

36 Recreation Center Summer Camp Programs

22 Youth Services After School Programs (in schools)

17 Youth Services Send a Kid to Camp Programs (various park locations)

• After School Registrations – 19,096 (FY 11-12)

• Summer Camp/SAKTC Registrations – 5,063 (FY 11-12)

32

Recreation Services

Fitness

• Goal is to give citizens of all fitness levels the opportunity to enhance their quality of life through a variety of affordable fitness programs

• 39 Fitness Centers

• Mayor’s Youth Fitness Initiative (MyFi) is a public/private partnership dedicated to making long-term improvements in the way Dallas children eat, play and live

• Fitness Memberships – 11,727 (FY 11-12)

33

Recreation Services

Active Older Adults • A variety of programs are offered to keep participants

involved, active and entertained (Zumba Gold, yoga, art classes, field trips, special events)

• Texercise® and the Annual Mother’s Day Luncheon are two signature senior programs

34

Recreation Services

Special Events • Various special events are scheduled throughout the

year including: Egg Hunts

“Boo”-vie Night

July Park & Rec Day

4th of July

National Night Out

Open House

Senior Mother’s Day Luncheon

35

Recreation Services

Sports

• Recreation Services offers a variety of sports leagues, tournaments and clinics for youth and adult participants

Sport Registrations – 20,719 (FY 11-12)

Number of teams – 951 (FY 11-12)

Number of leagues – 107 (FY 11-12)

36

Recreation Services

• Programs

Jr. RBI /Texas Rangers

Let’s Play – Dr Pepper/Snapple/ Texas Rangers

Recreation center leagues

1st Tee Golf

National Jr. Tennis League

Pitch, Hit and Run

Punt, Pass and Kick

Elementary school leagues

Police Athletic League 37

Recreation Services

PAL Partnership

• Dallas Park and Recreation Department has partnered with the Dallas Police Athletic League to provide enhancement programs for after school, summer camps and youth sport programs

• Currently programs are being developed in 11 recreation programs located in neighborhoods identified as TAAG areas (Targeted Area Action Grid)

38

Recreation Services

DISD/City of Dallas Sports Partnership

• Collaborative partnership to provide youth the opportunity to participate in a variety of recreational sport leagues during the after school hours of 4pm to 7pm

• Benefits of the Program

Encourages physical fitness

Develops life skills (teamwork, leadership, social skills, etc.)

Improves academic performance

Increases parental involvement

Allows staff to promote youth programs to a new audience

39

Recreation Services

• Program Overview

DPR provides league coordination, officials and awards

DISD provides coaches, volunteers, transportation and uniforms

Each season is an 8-week league

Games are conducted at Park and Recreation Department and DISD facilities

Each school pays $175 per team for cost of officials and awards

• Number of schools – 48 (FY 11-12)

• Number of registrations – 4,570 (FY 11-12)

• Number of teams – 288 (FY 11-12)

• Number of leagues – 20 (FY 11-12)

40

Earth Day - April 22

The City of Dallas

Making a Difference

Quality of Life & Government Services Committee Briefing

April 8, 2013

The 1960s – Changing Attitudes

• High profile environmental incidents (such

as the Cuyahoga River fire in Ohio and

Santa Barbara Channel oil spill in

California) heightened public awareness of

the need for environmental protection.

• There was no EPA and few strong

environmental regulations to protect the

environment.

2

Initial Earth Day Planning

• Planning was unique in that event

organization was from the bottom up, not

from the top down.

• Events were planned and organized at the

local level.

3

4

The First Earth Day

April 22, 1970

• Participation was broad and included

students, labor union members,

housewives, farmers, scientists, and

politicians.

• An estimated 20 million Americans

participated.

• Because of the “bottom up” planning

approach, the first Earth Day essentially

organized itself.

4

5

What Did the Movement Yield?

• Events and attitudes leading up to the first Earth Day prompted the passage of numerous laws and regulations aimed at protecting natural resources.

• There was more environmental legislation passed in a shorter period of time than in any other period in the nation’s history.

5

6

Earth Day Comes to Dallas

• EPA Region 6 in Dallas organized their first local Earth Day celebration in 2000 at Fair Park.

• The 2001, 2002 and 2003 EPA Earth Day events were held in Downtown Dallas in the Arts District.

• In 2004, the City of Dallas partnered with EPA, Downtown Dallas, Inc., and Keep Dallas Beautiful to hold the first EarthFest.

7

EarthFest

• EarthFest was held from

2004 to 2010 and was

sponsored by the partner

organizations, including the

City.

• EarthFest attracted nearly

10,000 visitors annually.

• EarthFest was discontinued

in 2011 when the City of

Dallas and the EPA were

invited to join the inaugural

Earth Day Dallas event

sponsored by Trammell S.

Crow.

7

8

Earth Day Dallas

• Earth Day Dallas 2011 was the second largest Earth Day event in the nation with a reported 48,000 visitors over two days in the Dallas Arts District.

• Earth Day Dallas 2012 had 58,205 attendees and 520 exhibitors over two days at Dallas Fair Park.

• Mayor Rawlings met with Trammel S. Crow regarding Earth Day Dallas 2013 planning.

• City staff is currently working to coordinate City participation in Earth Day Dallas 2013.

8

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Other Events Celebrating

Earth Day 2013

• City environmental outreach teams including OEQ/GreenDallas, DWU Cease the Grease, Stormwater Management, DWU Water Conservation, Street Services, Waste Diversion, Trinity Watershed Management, Dallas Convention Center/Centerplate, Park and Recreation, and others are participating in various April 2013 events associated with the 43rd Earth Day.

10

DCCCD Sustainability Summit

• Held at Mountain View College on March

28, 2013.

• OEQ/Green Dallas and DWU Cease the

Grease were on-hand to provide

information to attendees.

• Keynote speaker was Joel Salatin who

discussed farming methods free of harmful

chemicals.

• City staff gave presentations. 11

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Oak Cliff Earth Day 2013

• Annual event to be

held on April 21 in

Lake Cliff Park.

• Multiple City

departments

participate

annually.

13

Moving Forward

• The City continues to partner with EPA, Keep Dallas Beautiful, and Downtown Dallas, Inc.

• In addition, the City has partnered with Texas Discovery Gardens, Dallas County Community College District, Dallas Independent Schools, and with the Promise of Peace Garden to continue promoting environmental awareness and stewardship.

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Quality of Life – Benefits to the City of

Earth Day

• Dallas is developing a reputation as a “green” city on a

global stage.

• Dallas continues to promote this reputation by actively

participating in Earth Day Dallas and other

environmental initiatives throughout the year.

• Because Dallas “walks the talk”, we are able to offer

services and an environment that attract new residents

seeking a cleaner and more vibrant city in which to work,

live, play, and raise their families.

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