Meeting Management

MEETING MANAGEMENT

SNL MEETING

http://www.youtube.com/watch?v=32WjO7IiHpI

MEETING NECESSITIES

Purpose Provide a purpose at meetings and reinforce the

purpose of their projects and the Collaboratory Have a specific agenda for the meeting Varies based on the type of meeting

Encourage Discussion and “Creative Abrasion” (differing ideas) Conflict enhances decision making, but learn to

manage conflict Creativity comes from multiple perspectives Use collaboration - going round robin to

encourage participation, asking members to answer in 1-2 words only or 1 sentence to sum up their thoughts

MEETING ROLES

Ice Breaker/Devos Leader - Opens up the meeting

Discussion Leader- Ensures everyone’s opinion is heard

Timekeeper- Keeps meetings on task and focused

Recorder- Records key information gathered from the meeting

Reporter- Summarizes the group’s output and minutes

TYPES OF MEETINGS (FROM DEATH BY MEETING)

Daily Check-In Very Brief (5 minutes or less) Needs to happen regularly Also called a standing meeting

Weekly Tactical Longer than Daily Check-In Lightning round- share what you’re doing for the

week in one minute or less Progress review Allow time for discussing current issues that

inhibit current progress (not complex issues)

Monthly Strategic Examine critical issues Can come out of discussions from weekly tactical

meetings Have them at regular intervals Have a specific agenda for this meeting Keep the agenda small Allow time for research and preparation

Quarterly Off-Site Review Analyze the direction the team is going Performance review Purpose is for reflection. This should be reflected

in the meeting’s structure Can be helpful to have it at a different location

5 CORE DIMENSIONS

Self-Efficacy- Feeling of competence and belief in one’s skills

Ownership- Feeling of personal choice without coercion

Active Control- Personal control and feeling that actions have an impact

Significance- Feeling of empowerment and value

Trust- Feeling of stability with the group

MANAGEMENT STYLES