CivicwebPaperless

Meeting Management solution

iCompass provides CivicWeb, the leading

Solutions for cloud-based Meeting, Records and Content Management for City Clerks who are swamped with never-ending tasks related to managing their meeting process, records administration and tracking responsibilities.

Civicweb Example

• District of Squamish

• District of Squamish public documents online

• Shuswap Nation Tribal Council

• Shuswap Nation Tribal Council

iCompass Meeting

Management

Cost/Benefit Analysis

Old School Way

Paper cost $3,000

Copier cost $7,000

Secretarial $10,000

$20,000

Green Paperless Way

Subscription $4,000

Paper cost $1,000

Secretarial $5,000

$10,000

Implementation Cost

Full Meeting Mgmt Sol.

Ipad x 15 @ 729 $10,935

Initial Cost $9,000

$19,935

AgendaNotes + FilePro

Ipad x 15 @ 729 $10,935

Initial Cost $5,000

$15,935

Annual Cost = $4,000 Annual Cost = $2,000

Strategic Focus

Summary

WIFN

Council Term 2012-2014

Source Document: Brad Brownlee report

KEY PERFORMANCE AREA #1

STOP THE BLEEDING

KEY PERFORMANCE INDICATORS

• Initiate monthly variance reports for all Band and program activities.

• Responsibility — DOO (assess the merits of hiring a comptroller)

• Time Frame — Immediate and on-going

• Analysis and Report on all current Band initiatives

• Responsibility — DOO

• Time Frame — Completed by August 15, 2012

• Assess benefits of central finance and assess current financial

procedures

• Responsibility — Council with Department Heads

• Time Frame — End of August 2012

KEY PERFORMANCE AREA #2

COMMUNICATIONS PLAN

• KEY PERFORMANCE INDICATORS

• Develop a comprehensive community communications plan

• Responsibility — Chief and Council (Brad to provide template

has a guide.

• Time Frame — Go live in 6 months

KEY PERFORMANCE AREA #3

MANAGEMENT REVIEW

• KEY PERFORMANCE INDICATORS

• Undertake a comprehensive management review resulting is a more

effective management structure by evaluating current resources,

efficiencies, management styles, internal lateral communications,

organizational culture, and salary grids.

• Responsibility — Chief and Council with 3rd party assistance.

• Time Frame — Begin immediately for completion by the end of

September, 2012.

KEY PERFORMANCE AREA #4 POLICY REVIEW OF HR AND

FINANCE

• KEY PERFORMANCE INDICATORS

• Establish an Ad Hoc committee of Council to undertake a complete

review of current HR and Finance Policies.

• Responsibility — Councilors A. Jacobs, M. Nahdee, V. Waboose

• Time Frame — immediate with findings and recommendations

respond back to Council as soon as possible.

KEY PERFORMANCE AREA #5

HIGH SPEED INTERNET

• KEY PERFORMANCE INDICATORS

• Complete an analysis of the state of affairs concerning current

broadband and connectivity initiatives

• Determine desired outcomes and associated solutions

• Assess Go/No Go relationship with STARS.

• Cost effective and reliable broadband services accessible to all

Band services and community members.

• Responsibility — DOO reporting back to Council

• Time Frame — Implementation completed by the end of

C0uncil’s current term of office.