Lesson 10 Word Processing Unit 2—Using the Computer

Lesson 10 Word Processing

Unit 2—Using the Computer

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Objectives

Identify the components of the word-processor window.

Save, open, and print a document.Select commands using menus and

toolbars.Create and edit a document.Correct spelling and grammar in a

document.

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Objectives (cont.)

Select synonyms from the Thesaurus.Apply character, paragraph, and document

formatting. Insert and modify pictures and drawn

objects.Create, edit, and format a table.Use Word’s Help system.

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Word-Processing Software Defined

One of the most common computer applications

Handles text and graphicsCreates and modifies reports, letters, flyers,

brochures, newsletters, and so onMany different word-processing programs

Microsoft Word Corel WordPerfect

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Microsoft Word Screen Elements

Title barMenu barStandard toolbarFormatting toolbar Insertion pointRuler

Document windowView buttonsScroll barsStatus barTask paneTaskbar

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Microsoft Word

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File Menu Options

NewOpenCloseSaveSave As

PrintPage SetupPrint PreviewExit

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Saving, Printing, Closing, and Opening a File

To make a permanent copy of a document, use the File > Save As command.

To produce a hard copy of a document, use the File > Print command.

To close a file, use the File > Exit command.

To open a file, use the Open button on the Standard toolbar.

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Selecting and Editing Documents

Selecting text Click at the beginning of the text and drag to

the end of the text you want to select.Making corrections

Backspace key Delete key Insert key AutoCorrect Spelling and Grammar checker

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Spell Check and Thesaurus

Spell Check tool Does not eliminate the need to proofread

Thesaurus Search for synonyms

To use the Spell Check and Thesaurus tools, click the Spelling and Grammar icon on the Standard toolbar.

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Formatting

Character formatting Attributes applied to fonts

Paragraph formatting Line spacing and indents

Document formatting Margins and paper size

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Character Formatting

Font stylesPoint sizeAttributesFormat Painter

This is Algerian

28 point size

Format Painter icon

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Line and Paragraph Formatting

Line spacing Single Double

Justification Left Right Center Full

Indenting Tab stops

DefaultCustom

Bullets and numbers

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Document Formatting

MarginsHeaders and

footersBreaksStyles

Borders and shading

Custom tab stopsGraphicsTables

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Graphics

Adds visual appealTo insert clip art:

Click Insert on the menu bar. Point to Picture. Click Clip Art.

To insert symbols: Click Insert on the menu bar. Click Symbol.

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Tables

Table A table is an

arrangement of data in a row-and- column format.

Click the Insert Table button on the Standard toolbar.

Table Example

3 rows and 2 columns

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Getting Help

Click Help on the menu bar. Click Microsoft Word Help. Type the topic with which

you need help in the Search for text box.

Click the arrow to start

the search.

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Summary

Word-processing software is used to create documents such as letters, reports, memos, brochures, and even Web pages.

Commands for using the features in a word-processing program are selected from menus and toolbars.

You also can use keyboard shortcuts to execute some commands.

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Summary (cont.)

Word-processing programs come with powerful editing tools.

You can make changes to text, cut or copy text, and delete it.

The Spell Checker checks documents for possible misspelled words.

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Summary (cont.)

Word also has a grammar-checking tool that identifies grammatical mistakes and a Thesaurus that display synonyms for a selected word.

You can apply formatting to characters, paragraphs, or the entire document.

Word comes with a variety of formatting tools that enable you to enhance the appearance of documents.

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Summary (cont.)

Clip art can be added to documents to enhance their visual appearance.

Tables are used to present information in an organized manner.

Word’s Help system offers a variety of resources for getting help and information on features and tools.