Leading Project Teams Virtually

Leading Project Teams Virtually

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II -Maintaining Momentum

Maintaining MomentumWelcome! Test your connection—say hello to us!!

Remember to hit the talk button when you want to be heard and turn it off when you aren’t talking!

What new tool, technique, or tip did you discover this week?

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Toda

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Leading Project Teams - Virtually

Getting Connected

MaintainingMomentum

Deliverables to

Celebration

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Reconnect

Breakout 1: Project Sponsor/Charter discussion

Project progress and prototyping principles

Breakout 2: Rapid prototyping at Councils

Communication platforms – pros and cons

Agenda

Insert HBDI exercise here

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“Progress Principle”

• Small wins fuel momentum

•Team Leads must speak to people’s “inner work life”

• Make sense of everyday changesto the team

• Help people manage their emotions to those everyday events

• Pay attention to people’s motivation/drive to do the work (intrinsic vs. extrinsic)

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Project Management 101

Manage Expectations!

2. Time(schedule)

3. Resources(cost)

1. Quality(scope)

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Project Management 101

Manage Expectations!

2. Time (schedule)

3. Resources(cost)

1. Quality(scope)

“What do you want done?

What’s going to be different at the end?

How good does it need to be?”

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Project Management 101

Manage Expectations!

2. Time (schedule)

3. Resources(cost)

1. Quality (scope) “When do you

need it by?”“How firm is that?”

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Project Management 101

Manage Expectations!

2. Time(schedule)

3. Resources(cost)

1. Quality(scope)

“What kind of budget is available?”“Who can I tap into?”“Can volunteers or other outside resources be used?”

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Breakout #1

• Discuss challenges you have encountered that might have been helped by using a charter type tool.

• Assign a room facilitator, recorder and someone to report out.

• 8 minutes total

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Innovation Via IDEO

Invert the thinking…

Carefully articulateall design specs

and build to specs

Prototype your way to your final design specs

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IDEO Prototyping “Fail early to succeed sooner”

• 4-6 prototypes on average

• Quick, low-fidelity, low-cost experiments

• Multiple teams developing prototypes • Put at least two prototypes in front of the

customer/client)

• Get best data by watching client interact with the prototype

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Breakout #2

We will put you in breakout rooms, when you get there:

1. Choose a facilitator, a recorder and someone who will report out.

2. For one of your councils’ projects, discuss how you might prototype/test ideas with your customers before trying to scale.

3. Discuss how you can cost-effectively take a multiple prototype approach (like IDEO did with the 4 cart prototypes).

4. You have 10 minutes.

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Virtual Communication

Need tools for both synchronous and asynchronous meetings. 1. Communication2. Conferencing3. Document storage and sharing

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Project Communication/Sharing Guidelines

1. Which of the project tools would work best?

2. Given the tools we are using, what are the simple guidelines we need to follow?

3. What’s the cost, availability?

1) Communication 2) Conferencing 3) Document storage and sharing

Outlook Google hangout Wiki (e.g. Pbworks)

Blackboard

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Tools!

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Questions/Observations?