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Contents 1. Definition of terms ..................................................................................................................... 5 2. Aims and Direction ..................................................................................................................... 6 3. Profile of the Proposed Executive Committee Session 2014-2015............................................ 7
3.1 Proposed Chairman .......................................................................................................... 7 3.2 Proposed Internal Vice-Chairman .................................................................................... 8 3.3 Proposed External Vice-Chairman ................................................................................... 9 3.4 Proposed General Secretary .......................................................................................... 10 3.5 Proposed Treasurer ........................................................................................................ 11 3.6 Proposed Sports Secretary ............................................................................................. 12 3.7 Proposed Cultural Secretary .......................................................................................... 13 3.8 Proposed Welfare Secretary (Acting) ............................................................................. 14 3.9 Proposed Publication and Publicity Secretary (Acting) .................................................. 15
4. Proposed Year Plan Session 2014-2015 ................................................................................... 16 4.1 Whole Year Activities Schedule ...................................................................................... 16 4.2 Inauguration Ceremony ................................................................................................. 17 4.3 Hall Product Design Competition ................................................................................... 25 4.4 Easter Workshops ........................................................................................................... 28 4.5 First Superpass ............................................................................................................... 31 4.6 Summer Trip ................................................................................................................... 36 4.7 Orientation Period ......................................................................................................... 40
4.7.1 Registration Day .................................................................................................. 42 4.7.2 Touch Day ............................................................................................................ 47 4.7.3 Mentorship Programme ...................................................................................... 51 4.7.4 First High Table Dinner ........................................................................................ 53 4.7.5 Clay Class ............................................................................................................. 58 4.7.6 Ukulele Class ....................................................................................................... 61 4.7.7 Dessert Class ....................................................................................................... 64 4.7.8 Bazaar .................................................................................................................. 67 4.7.9 Orientation Camp ................................................................................................ 71
4.8 Information Day ............................................................................................................. 78 4.9 Second High Table Dinner .............................................................................................. 82 4.10 Second Superpass ........................................................................................................ 87 4.11 New Year Poon Choi ..................................................................................................... 91 4.12 Drawing Class ............................................................................................................... 94 4.13 Sports Programmes ...................................................................................................... 97 4.14 Cultural Programmes ................................................................................................... 99 4.15 Welfare Programmes ................................................................................................. 101
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4.16 Subcommittees .......................................................................................................... 102 4.16.1 Current Affairs Subcommittee ........................................................................ 102 4.16.2 Publication and Publicity Subcommittee ........................................................ 104
5. Proposed Financial Budget Session 2014 – 2015 ................................................................... 106 5.1 Inauguration Ceremony ............................................................................................... 106 5.2 Hall product design competition ................................................................................. 107 5.3 Easter Workshops ......................................................................................................... 109 5.4 First Superpass ............................................................................................................. 110 5.5 Summer Trip ................................................................................................................. 111 5.6 Orientation Period ....................................................................................................... 112
5.6.1 Registration Day ................................................................................................ 112 5.6.2 Touch day .......................................................................................................... 113 5.6.3 First High Table Dinner ...................................................................................... 114 5.6.4 Clay Class ........................................................................................................... 115 5.6.5 Ukulele Class ..................................................................................................... 116 5.6.6 Dessert Class ..................................................................................................... 117 5.6.7 Bazaar ................................................................................................................ 118 5.6.8 Orientation Camp .............................................................................................. 119
5.7 Information Day ........................................................................................................... 120 5.8 Second High Table Dinner ............................................................................................ 121 5.9 Second Superpass ........................................................................................................ 122 5.10 New Year Poon Choi ................................................................................................... 123 5.11 Drawing Class ............................................................................................................. 124 5.12 Sports Programmes .................................................................................................... 125 5.13 Cultural Programmes ................................................................................................. 127 5.14 General Affairs............................................................................................................ 128 5.15 Welfare Programmes ................................................................................................. 129 5.16 Sub-committees ......................................................................................................... 130 5.17 Total Net Balance ....................................................................................................... 131 5.18 Overall Overview ........................................................................................................ 132
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1. Definition of terms 1.1 “Constitution” shall mean the constitution of the Lee Chi Hung Hall Students’ Association, The Hong Kong University Students’ Union; 1.2 “CYM” shall mean Chong Yuet Ming Amenities Centre; 1.3 “Executive Committee” shall mean the executive committee of the Lee Chi Hung Hall Students’ Association, The Hong Kong University Students’ Union; 1.4 “Facebook Current Hallmates Group” shall mean the secret Facebook group "李志雄紀念
堂" which consists of current and former Hallmates , including students who have just joined our Hall this year 1.5 “Facebook Freshmen Group” shall mean the secret Facebook group “Lee Chi Hung Hall Freshmen Page 2013” which consists of students who have just joined our Hall this year; 1.6 “Facebook Public Page” shall mean the public Facebook page “Lee Chi Hung Hall Students' Association, H.K.U.S.U” (https://www.facebook.com/LCHHSA) 1.7 “Freshman Website” shall mean the a freshman page that will be created by the start of Orientation Period; 1.8 “Hall” shall mean Lee Chi Hung Hall; 1.9 “Hallmate(s)” shall mean the members of Lee Chi Hung Hall Students’ Association, The Hong Kong University Students’ Union as defined by the constitution of the LCHHSA, HKUSU; 1.10 “HKU” shall mean The University of Hong Kong; 1.11 “HKUSU” shall mean The Hong Kong University Students’ Union; 1.12 “Jobama(s)” shall mean the O.C.s who stay close to their groups; 1.13 “KKL” shall mean K. K. Leung Building; 1.14 “LCH Hall Pillar” shall mean the light column that is usually placed in the venue of High Table Dinner; 1.15 “LCHHSA, HKUSU” shall mean the Lee Chi Hung Hall Students’ Association, The Hong Kong University Students’ Union; 1.16 “PIC” shall mean the term “Person-In-Charge” of a particular activity; 1.17 “OC” shall mean the term “Organizing Committee” of a particular activity; 1.18 “SCR” shall mean the Senior Common Room; 1.19 “SU” shall mean the Hong Kong University Students’ Union; 1.20 “TBC” shall mean the term “To Be Confirmed”; 1.21 “University” shall mean The University of Hong Kong
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2. Aims and Direction Every member in Launch will serve as a launcher, while all Hallmates take a unified effort
to boost the "Lee Chi Hung Hall Rocket" into orbit. Determination and dedication decide destiny. Launch, the Proposed Executive Committee Session 2014-2015 of Lee Chi Hung Hall Students’ Association, HKUSU, is determined to dedicate ourselves to bringing our Hall to a new level and building Hallmates’ sense of belonging through providing them with opportunities to contribute to the Hall.
Our cabinet will walk further along the path travelled by the previous cabinets, both in terms of internal and external affairs.
Internally, we will continue to educate our Hallmates about our Hall values, “True” and “Dare”. We aim at strengthening the bonding between Hallmates and developing real friendship between them, echoing one of our Hall values, “True”. We strive to make Hall a second home for all Hallmates. The previous cabinets have encouraged Hallmates to participate actively in Hall activities. This year we will not only encourage active participation, but also focus more on encouraging Hallmates to “dare” to take up responsibilities and contribute to Hall. We believe that through contribution, a strong sense of belonging towards Hall can be developed.
We aspire to set up two-way communication between Hallmates and Executive Committee. We will follow the direction of last cabinet, Ignitor, to involve more Hallmates in Hall affairs. There will be ample opportunities for Hallmates to express their opinions and to participate in Hall affairs. We believe by engaging Hallmates in decision-making, not only can Hallmates learn to contribute and develop a sense of belonging, but also the decision would suit Hallmates better. On the other hand, it is also our goal to be more transparent about our decisions and let Hallmates know more about us. We wish to create an open-minded and friendly image of our cabinet.
Externally, we will continue to promote to non-Hallmates the uniqueness of our Hall as a non-residential hall. We also wish to increase the profile of our Hall. By introducing our Hall values, “True” and “Dare”, to non-Hallmates, they will see our Hallmates as people with these distinct characters.
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3. Profile of the Proposed Executive Committee Session 2014-2015
3.1 Proposed Chairman
Name: Wong Tsz Wai, Franco
Curriculum: BEng (ME-BSE) (Year 2)
Previous school(s): St. Joseph’s College (2006 - 2012)
Contact phone number:
9159 5083
Contact email: u3507278@connect.hku.hk
Constitutional Duties The Chairman shall: 1. chair all Committee Meetings; 2. be the representative of the Association in all affairs; 3. sign the minutes of all Committee Meetings after they have been adopted by
the Committee; 4. appoint any member of the Committee to be the Acting General Secretary in
the event of the General Secretary’s absence; 5. jointly sign with the Treasurer all documents related to the financial
transactions of the Association; 6. convene the Annual General Meeting and Extraordinary General Meetings. Commitment As the chairman, I dedicate myself to communicate more with Hallmates and establish an open-minded image of the Executive Committee, which would be transparent and willing to listen to Hallmates' opinion. In addition, I would take the role to lead my cabinet members to overcome obstacles and challenges in the upcoming year. Proposer: ______________________
(Cheng Pui Chung, Samson)
Seconder: ______________________
(Chiu Pui Yan, Yuki)
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3.2 Proposed Internal Vice-Chairman
Name: Lau Tung Ki, Kenny
Curriculum: BEcon & Fin (Year 2)
Previous school(s): King’s College (2005 - 2012)
Contact phone number: 6054 8119
Contact email: kiki2857@connect.hku.hk
Constitutional Duties The Internal Vice-Chairman shall: 1. be the Acting Chairman of the Committee in the absence of the Chairman; 2. instruct the Committee to convene an Extraordinary General Meeting in the
event of a vacancy in the post of the Chairman; 3. assist the Chairman in the discharge of his duties; 4. be responsible for the up-to-date correspondence of the Associate Members of
the Association. Commitment As the Internal Vice-Chairman, I will try my best to manage the internal affairs for the Hall, improving the relationship within the Executive Committee as well as among Hallmates. I will also ensure the Executive Committee's working efficiency in order to make sure activities and welfare can be successfully provided to Hallmates. I will try to recruit more Hall freshmen and involve them more in the Hall activities. Proposer: ______________________
(Cheng Pui Chung, Samson)
Seconder: ______________________
(Chiu Pui Yan, Yuki)
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3.3 Proposed External Vice-Chairman
Name: Cheng Pui Chung, Samson
Curriculum: BBA (Law) (Year 2)
Previous school(s): Hang Seng School of Commerce (2010 - 2012) King’s College (2005 - 2010)
Contact phone number:
6903 0801
Contact email: scpc728@hku.hk
Constitutional Duties The External Vice-Chairman shall: 1. be the Acting Chairman of the Association in the absence of both the Chairman
and the Internal Vice-Chairman; 2. be the representative of the Association in all external affairs of the
Association; 3. be the representative of the Association at the Hong Kong University Students’
Union Council; 4. assist the Chairman in the discharge of his duties. Commitment A balanced contribution to internal and external affairs from the Association is essential to sustainable development of our Hall. As the External Vice-Chairman, I shall represent the Hall and voice out our Hall’s opinion in the HKUSU Council, in order to pursue our Hall’s interest, protect our Hallmates’ rights, and further improve the Hall’s image. Besides, I would utilize my knowledge and experience in assisting the Chairman to ensure its smooth operation, for accomplishing the Association’s overall goals. Proposer: ______________________
(Lam Chung Fan, Felix)
Seconder: ______________________
(Chiu Pui Yan, Yuki)
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3.4 Proposed General Secretary
Name: Li Yin Ting, Tina
Curriculum: LLB (Year 2)
Previous school(s): Shau Kei Wan Government Secondary School (2005 - 2012)
Contact phone number: 6733 6912
Contact email: u3504382@connect.hku.hk
Constitutional Duties The General Secretary shall: 1. be responsible for the up-to-date correspondence of the Full Members of the
Association; 2. record the proceedings of all meetings of the Association, or in his absence by
any member of the Committee subject to the approval of the occupant of the Chairman;
3. prepare the minutes of all Meetings of the Association. Commitment As the General Secretary, I shall produce clear, organized and concise yet informative minutes for future reference. I shall try my best to maintain consistency of the format of the minutes in case in my absence and the minutes are taken with the approval of the Chairman by any other member of the Committee. I shall also try to update as promptly as possible the correspondences of Full Members of the Association. Proposer: ______________________
(Cheng Pui Chung, Samson)
Seconder: ______________________
(Chiu Pui Yan, Yuki)
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3.5 Proposed Treasurer
Name: Lai Yat Sam, Sam
Curriculum: Bsc (QFin) (Year 2)
Previous school(s): Kwun Tong Maryknoll College (2005 - 2012)
Contact phone number:
9685 2843
Contact email: u3504662@connect.hku.hk
Constitutional Duties The Treasurer shall: 1. keep a full and accurate record of all financial transactions of the Association in
the Association’s Account Book; 2. jointly sign with the Chairman all documents related to the financial
transactions of the Association; 3. make a detailed Annual Financial Report of the Association and shall present
the Report to the Honorary Auditor for audit early enough before the Annual General Meeting.
Commitment As the Treasurer, I shall wisely use the financial budget so as to maximize the benefits of the Hallmates. In addition, I shall monitor the financial status of the Hall, record any cash inflow and outflow and allocate the financial resources in a way that our overall aims can be achieved. Proposer: ______________________
(Cheng Pui Chung, Samson)
Seconder: ______________________
(Chiu Pui Yan, Yuki)
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3.6 Proposed Sports Secretary
Name: Law Yuk Yiu, Parry
Curriculum: BBA (Acc & Fin) (Year 2)
Previous school(s): King’s College (2006 - 2012)
Contact phone number:
9851 1643
Contact email: yylaw48@connect.hku.hk
Constitutional Duties The Sports Secretary shall: 1. be responsible for the organization of all the Hall sports team and inter and
intra-hall sports activities; 2. be responsible for the representatives of the Association at the Sports
Association Council. Commitment Sport is an indispensable part in whole-person development. As a Sports Secretary, I shall promote sports to the largest extend in Hall. Moreover, I shall involve more Hallmates in sports activities. I shall also facilitate sports teams to achieve their goals. I would do my best to allow Hallmates to enjoy the joyfulness of sports. Proposer: ______________________
(Cheng Pui Chung, Samson)
Seconder: ______________________
(Chiu Pui Yan, Yuki)
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3.7 Proposed Cultural Secretary
Name: Lee Kai Yi, Katie
Curriculum: BA (Year 1)
Previous school(s): Queen Elizabeth School (2007 - 2013)
Contact phone number:
6576 8777
Contact email: kayilee@connect.hku.hk
Constitutional Duties The Cultural Secretary shall be responsible for all academic, cultural and recreational teams, groups and activities. Commitment Externally, I will work as a bridge between Joint Hall Cultural Committee and the Hall to foster communication, and organize more friendly competitions. Internally, I will solve the problems among cultural teams, providing them with sufficient resources and a healthy environment to develop. Proposer: ______________________
(Cheng Pui Chung, Samson)
Seconder: ______________________
(Chiu Pui Yan, Yuki)
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3.8 Proposed Welfare Secretary (Acting)
Name: Lee Kai Yi, Katie
Curriculum: BA (Year 1)
Previous school(s): Queen Elizabeth School (2007 - 2013)
Contact phone number:
6576 8777
Contact email: kayilee@connect.hku.hk
Constitutional Duties The Welfare Secretary shall 1. be responsible for the welfare facilities of the Association; 2. be responsible for the solicitation and management of sponsorships of the
Association. Commitment As the Welfare Secretary, I shall balance Hallmates’ needs and the financial budget to provide as much convenience and entertainment as possible. I shall also get welfare packs for orientation camp and try to solicit more sponsorship for other large events. In order to offer comfort, I shall keep the tidiness of the environment and encourage Hallmates' to be self-disciplined. Proposer: ______________________
(Cheng Pui Chung, Samson)
Seconder: ______________________
(Chiu Pui Yan, Yuki)
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3.9 Proposed Publication and Publicity Secretary (Acting)
Name: Li Yin Ting, Tina
Curriculum: LLB (Year 2)
Previous school(s): Shau Kei Wan Government Secondary School (2005 - 2012)
Contact phone number:
6733 6912
Contact email: u3504382@connect.hku.hk
Constitutional Duties The Publication and Publicity Secretary shall be responsible for the regular publications and other publicity work of the Association. Commitment As the Publication and Publicity Secretary, I shall update Hallmates’ on information of the Hall, promoting Hall activities and increasing sense of belonging of Hallmates to the Hall. Externally, I shall raise the publicity of the Hall and allow non-Hallmates to understand better about the Hall as a non-residential hall. Proposer: ______________________
(Cheng Pui Chung, Samson)
Seconder: ______________________
(Chiu Pui Yan, Yuki)
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4. Proposed Year Plan Session 2014-2015
4.1 Whole Year Activities Schedule Year Time Event Competition
2014
February Nil Badminton(Women)
March Inauguration Ceremony Hall Product Design Competition
Handball(Men)
April First Superpass Easter Workshops
Drama
May Nil A cappella June Summer Trip Dragon boat July Nil Nil
August Registration Day Touch Day
Nil
September
Mentorship Programme First High Table Dinner Clay Class Ukulele Class Dessert Class Bazaar
Badminton(Men) Basketball(Men)
October Orientation Camp Debate Bridge
November Information Day Second High Table Dinner Second Superpass
Nil
December Nil Nil
2015
January Nil Nil
February Drawing Class New Year Poon Choi
Debate
March Nil Handball(Men) April Nil Drama
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4.2 Inauguration Ceremony
Name of event: Inauguration Ceremony
Overall PIC: Wong Tsz Wai, Franco
Sub-PIC: Lau Tung Ki, Kenny
Date: 28th March, 2014 (Friday) (TBC)
Time: 17:45 - 22:00
Venue: SCR
Participants: Please refer to notes/ remarks
Charge: $ 120 @ Alumni Nil @ Hallmate ($ 150 deposit)
Number of OC Members/Helpers: 14
Number of participants: 110
I. Aims and Objectives a. To formally announce the assumption of office of the 19th cabinet, Lee Chi Hung Hall
Students’ Association, HKUSU, Session 2014-2015; b. To hand over the executive power of Lee Chi Hung Hall Students’ Association, HKUSU
from the 18th cabinet to the 19th cabinet; c. To formally introduce the 19th cabinet to Hallmates; d. To formally announce the aims and direction of this year; e. To show appreciation to Hallmates with great contribution; f. To improve the relationships with different organizations, including Students’ Union and
other halls.
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II. Introduction In the inauguration ceremony, the new cabinet of Lee Chi Hung Hall Students’ Association,
HKUSU and its aims will be formally introduced to Hallmates and guests. In addition, it provides a good opportunity for Lee Chi Hung Hall to maintain its good relationship with other halls and guests through interactions throughout the whole ceremony. Moreover, to show appreciation to Hallmates with great contribution in the previous year, badges will be given to them during badges presentation.
III. Programme Rundown
Time Event Venue
18:15 - 18:45 Cocktail Session Hall
18:00 - 18:45 Hallmates signing in and entering
SCR
18:45 - 19:05 Guests of Honour and Guests entering
19:05 - 19:10 Welcoming speech
19:10 - 19:20 Speech by Warden of Hall, Dr. Michael Chau
19:20 - 19:30 Speech by Guest of Honour
19:30 - 20:15 High Table Dinner
20:15 - 20:25 Speech by Chairman of LCHHSA, HKUSU, Session 2013-2014
20:25 - 20:30 Handover Ceremony
20:30 - 20:40 Speech by Chairman of LCHHSA, HKUSU, Session 2014-2015
20:40 - 20:55 Badges presentation
20:55 - 21:00 Souvenirs presentation
21:10 - 21:15 Hall Song
21:15 - 21:25 Ceremony concluding, Guests of Honour and Guests escorting
21:25 - 21:40 Photo taking
21:40 - 22:00 Hallmates escorting
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IV. Means of Publicity We plan to invite participants through:
a. Poster; b. Invitation Letter; c. Emails to Hallmates & Guests of Honour; d. Phone Call; e. Facebook Current Hallmates Group.
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V. Preparation Work
Time Work Person(s)-in-charge
6 weeks before
Book Venue
Meal IT equipment
Lau Tung Ki, Kenny
Design envelope Draft & Send Invitation letters Emails to Hallmates & Guests of Honour
Li Yin Ting, Tina
4 weeks before
Recruit helpers Lau Tung Ki, Kenny
Design & post poster
Li Yin Ting, Tina
Design Name tag Table stand Name plate Hall flag
Prepare speech Wong Tsz Wai, Franco
Purchase materials Law Yuk Yiu, Parry
3 weeks before Nomination of Contribution award Lau Tung Ki, Kenny
2 weeks before Book green gowns
Lau Tung Ki, Kenny Make phone call to Hallmates and notify badges awardees
1 week before Prepare seating plan Print and stick seating plan in SCR Li Yin Ting, Tina Prepare name tag with boutonniere
The day before Brief helpers Lau Tung Ki, Kenny
Buy refreshment Law Yuk Yiu, Parry
On that day Decorate Hall & SCR
Lee Ka Yi, Katie Bring Classical CD
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VI. OC Members/ Helpers List
Type Number of member Person(s)-in-charge
Reception 4
Lau Tung Ki, Kenny Present Lady 1
Photographer 2
Bartender 1 Master of the Ceremony
2 Wong Tsz Wai, Franco
Technician 2 Lai Yat Sam, Sam
Decoration 4 Lee Ka Yi, Katie
Logistics 4 Law Yuk Yiu, Parry
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VII. Material List a. Available Materials
Material Quantity
Classical CD 1
Souvenirs - Hall stone 3
Souvenirs – Badges 17
LCH Hall pillar 1
b. Materials to be borrowed Material Quantity
Screen 1
Projector 1
Green gowns 100
Microphone 2
Amplifier 1
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c. Materials to be bought Material Quantity
Signing board 2
Signing pen 2 Refreshment for cocktail session – Drinks
4 bottles
Refreshment for cocktail session – Cakes
50 pieces
Refreshment for cocktail session - Puff 60 pieces
Souvenirs - Hall flag 25
Envelope 19
Table stand 22
Name tag 45
Name plate 45
Table cloth 2
Boutonniere White: 40
Bags for holding Hall stone 10
Wine Glass 40
Utensils – Fork 3 packs
Utensils - Plastic plate 2 packs
VIII. Contingency Plan a. In case of bad weather, the event will be rescheduled; b. In case of too many applications received from Hallmates, they will be catered in a first
come first serve basis; c. In case of failure in booking facilities, another venue will be booked; d. In case of emergency, the PIC will decide actions to be taken.
IX. Budget The approximated deficit is $13616. For details, please refer to the proposed financial budget.
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X. Notes/ Remarks a. Some OC Members/Helpers will serve as more than one type of helpers; b. The Hall will be closed temporarily from 16:45 to 22:00; c. Hallmates can put their belongings in the Hall before 16:45; d. Hall song will be practiced in mid-March; e. Master of ceremony will be one male and one female; f. Dress code: Formal; g. Participants include
i. Guest of Honour
1. Guest of Honour from CEDARS; 2. Warden Dr. Michael Chau
ii. Other guests
3. Representatives from HKUSU; 4. Representatives from the other 14 halls of the University (2 per hall); 5. Representatives from Campus TV, HKUSU and Undergrad, HKUSU
iii. Other participants
6. Executive committee of LCHHSA, HKUSU, Session 2013-2014; 7. Executive committee of LCHHSA, HKUSU, Session 2014-2015; 8. Current members of Lee Chi Hung Hall; 9. Alumni of Lee Chi Hung Hall
h. Lyrics of Hall song will be shown on the screen when Hall song is being played; i. There will be a voting for the Contribution Award before the inauguration ceremony,
Hallmates can be nominated for the voting and there will be one winner for this award. Only Hallmates fulfilling the following criteria can be nominated: 10. Have to be a Full Member of Hall; 11. Have participated functions of Hall; 12. Have been a Hallmate for at least 1 year.
j. Green gown will be distributed at the reception in SCR; k. There will be two versions of invitation letter, one for Guests of Honour, one for student
organizations; l. The content of invitation letter includes contact method, time and venue of the ceremony.
The preference of food of Guests of Honour will be asked.
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4.3 Hall Product Design Competition
Name of event: Hall Product Design Competition
Overall PIC: Li Yin Ting, Tina
Sub-PIC: Lee Ka Yi, Katie
Date: March - June, 2014
Time: NA
Venue: NA
Participants: Hallmates
Charge: Nil
Number of OC Members/Helpers: NA
Number of participants: 15
I. Aims and Objectives a. To gather ideas for Hall products; b. To increase Hallmates’ sense of belonging by allowing them to design and decide Hall
products which might be used in various occasions; c. To promote the idea of contributing to Hall; d. To stimulate Hallmates’ creativity.
II. Introduction Hallmates will be invited to design Hall products which can represent the Hall. Winning
products might be produced and distributed as souvenirs, for example, in registration day. A “Best Design” prize will also be set up to encourage Hallmates to be creative and design without price restriction.
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III. Programme Rundown
Time Event Venue
March Competition begins
NA Mid-April Submission deadline
Early June Start online voting
Mid-June Deadline of online voting
Early September (1st High Table Dinner)
Prize presentation SCR
IV. Means of Publicity We plan to invite participants through:
a. Poster; b. Facebook Current Hallmates Group.
V. Contingency Plan a. In case of insufficient participants (less than 3), we will invite Publication & Publicity
sub-committee members to join the competition; b. In case of insufficient voting (less than 10), the online voting period will be extended.
VI. Budget The approximated deficit is $184. For details, please refer to the proposed financial budget.
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VII. Notes/ Remarksa. Either individual or group participants are welcomed;b. The prize for 1st place will be $ 100 cash, for 2nd place will be $50 cash, for 3rd place will
be $20 cash. The prize for “Best Design” winner will be a gift card or a voucher;c. Two groups will be set up. For the “Souvenir” group, a price limit of $ 10 per product is set.
The criteria will include attractiveness of the product and feasibility for the product to bemanufactured in large quantity. In contrast, there will not be any price limit for “BestDesign” group;
d. Regarding the method of votingi. Pictures of participating designs will be posted in Hall with QR code of the
online voting website alongside to encourage Hallmates to vote online;
ii. Anonymous voting will be used by setting up a Google docs;
iii. The identity of author of the designs will not be disclosed to ensure fairness ofthe competition, a number will be assigned to each product;
iv. Hallmates can vote for their own designs.
e. The pictures of the designs will remain in Hall for some period after the end of thecompetition in order to show appreciation to the participants;
f. A list of products will be suggested to participants;g. There will be restrictions stipulating that no foul language or obscene language shall be
present on the product.
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4.4 Easter Workshops
Name of event: Easter Workshops
Overall PIC: Li Yin Ting, Tina
Sub-PIC: Lai Yat Sam, Sam
Date: 16th - 17th April, 2014 (Wednesday - Thursday)
Time: Depends on events
Venue: Hall
Participants: Hallmates
Charge: $10 @ Hallmate (chocolate Easter egg workshop) $10 @ Hallmate (string Easter egg workshop)
Number of OC Members/Helpers: 4
Number of participants: 10 for chocolate workshop 10 for string Easter egg workshop
I. Aims and Objectives a. To provide a chance for Hallmates to gather together and enjoy themselves in a festive
occasion at Easter;b. To provide a less formal occasion for Hallmates to know about the Executive Committee.
II. IntroductionTwo workshops will be organized. Hallmates will have fun in learning to make string
Easter eggs and also chocolate Easter eggs. They will enjoy themselves and get to know each other and the Executive Committee.
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III. Programme Rundown
Time Event Venue
16thApril, 2014 (Wednesday)
18:00 - 20:00 Chocolate Easter egg workshop
Hall 19:00 - 20:00 Clean-up
17thApril, 2014 (Thursday)
18:00 - 19:00 String Easter egg workshop
19:00 - 20:00 Clean-up
IV. Means of Publicity We plan to invite participants through:
a. Poster; b. Phone Call; c. Facebook Current Hallmates Group.
V. Preparation Work
Time Work Person(s)-in-charge
1 month before Contact tutor for chocolate Easter egg
Wong Tsz Wai, Franco
Design poster Li Yin Ting, Tina
2 weeks before
Phone call Lau Tung Ki, Kenny
Print poster Lai Yat Sam, Sam
Collecting fee
Pre-workshop Lee Ka Yi, Katie
3 days before Buy materials & ingredients Li Yin Ting, Tina
VI. OC Members/ Helpers List
Type Number of member Person(s)-in-charge
Photographer 2 Lau Tung Ki, Kenny Tutor for chocolate Easter egg workshop
1 Wong Tsz Wai, Franco
Logistics 1 Li Yin Ting, Tina
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VII. Material List a. Available Materials
Material Quantity
Utensils - Paper plate 20
Utensils - Paper cup 20
Cooking tools Some
b. Materials to be bought Material Quantity
Ingredient for chocolate eggs Amount for 10 people
String 5
PVA glue 2
Balloon 1
VIII. Budget The approximated deficit is $0.5. For details, please refer to the proposed financial budget.
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4.5 First Superpass Name of event: First Superpass
Overall PIC: Li Ying Ting, Tina
Sub-PIC: Law Yuk Yiu, Parry
Date: 25th April, 2014 (Friday)
Time: 18:00 - 22:00
Venue: Hall
Participants: Hallmates
Charge: $ 70 @ Hallmate (including hotpot and cutting roast suckling pig) $ 50 @ Hallmate (hotpot) $ 20 @ Hallmate (cutting roast suckling pig)
Number of OC Members/Helpers: 5
Number of participants: 35
I. Aims and Objectives a. To wish Hallmates good luck and good result in coming examination; b. To maintain relationship between Hallmates; c. To create precious memory for Hallmates; d. To show appreciation to final year students.
II. Introduction Superpass dinner, a tradition of the University of Hong Kong, aims to wish students good
results in the coming examinations. “Superpass Fai Chun” will be written and “Superpass red packets” will be given to Hallmates. Besides, we would like to express gratitude and blessing to final year students through this opportunity.
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III. Programme Rundown
Time Event Venue
18:00 - 19:15 Write Superpass “Fai Chun”
Hall
19:15 - 19:45 Cut roast suckling pig Distribution of red packets
19:45 - 20:15 Prize presentation for final year students
20:15 - 22:00 Enjoy hotpot
22:00 - 22:30 Clean up
IV. Means of Publicity We plan to invite participants through:
a. Poster; b. Facebook Current Hallmates Group.
V. Preparation Work
Time Work Person(s)-in-charge
3 weeks before
Order roast suckling pig Law Yuk Yiu, Parry Design & Order souvenirs for final year students
Li Ying Ting, Tina
2 weeks before
Collect fee Lai Yat Sam, Sam Collect messages to final year students
Wong Tsz Wai, Franco
Confirm attending final year students
Lau Tung Ki, Kenny
The day before Buy utensils and materials needed
Li Ying Ting, Tina
On that day Buy food & drinks Lau Tung Ki, Kenny
Logistics Law Yuk Yiu, Parry
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VI. OC Members/ Helpers List
Type Number of Members Person(s)-in-charge Photographer 1 Lau Tung Ki, Kenny Logistics 4 Li Yin Ting, Tina
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VII. Material List a. Available Materials
Material Quantity Cooking tools 4-5 sets
Stove 2
Pot 2
Knife 1
Wooden board 1
b. Materials to be borrowed
Material Quantity Whetstone 1
Porcelain bowl 3
c. Materials to be bought
Material Quantity Coins ($ 1.3) 35
Stove 1
Pot 1
Drinks Amount for 35 people
Food Amount for 35 people
Ink 1 bottle
Graduation gift - coffee mug 17
Red packets 40
Red paper 6
Plastic table cloth 1 roll
Roast suckling pig 1
Writing brush 7
Newspaper Some
Utensils - Paper cup 4 packs
Utensils - Foam bowl 2 packs
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VIII. Contingency Plan a. In case of bad weather, the event will be rescheduled; b. In case of failure of booking roast suckling pig, melons will be bought instead. c. For those final year students who cannot come, their graduation gifts will be given in
summer trip or kept in Hall until the final year students take their own gift.
IX. Budget The approximated deficit is $535.7. For details, please refer to the proposed financial budget.
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4.6 Summer Trip Name of event: Summer Trip
Overall PIC: Li Yin Ting, Tina
Sub-PIC: Lai Yat Sam, Sam
Date: 8thJune, 2014 (Sunday)
Time: 13:00 - 22:00
Venue: Shek O
Participants: Hallmates
Charge: $ 70 @ Hallmate
Number of OC Members/Helpers: 4
Number of participants: 25
I. Aims and Objectives a. To strengthen the bonding among Hallmates; b. To foster the relationship between Executive Committee and Hallmates; c. To say farewell to final year students.
II. Introduction This trip allows Hallmates to relax and gather together after examinations. Hallmates can
understand each other and the Executive Committee better. By participating in outdoors activities, Hallmates will be able to enjoy sunshine and beach in summertime after a tense assessment period. It will also be a chance for Hallmates to say farewell to final year students.
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III. Programme Rundown
Time Event Venue
13:00 - 13:30 Gather at Shau Kei Wan Shau Kei Wan
13:30 - 14:30 Buy materials for BBQ
14:30 - 15:00 Travel by minibus Shau Kei Wan to Shek O
15:00 - 18:00 Beach game
Shek O 18:00 - 20:00 BBQ
20:00 - 22:00 Souvenir making
22:00 onwards Light Painting
IV. Means of Publicity We plan to invite participants through:
a. Phone call (to final year students); b. Poster; c. Facebook Current Hallmates Group.
V. Preparation Work
Time Work Person(s)-in-charge
1 month before Buy materials for gift Li Yin Ting, Tina
2 weeks before Prepare poster
Collecting Fee Lai Yat Sam, Sam
VI. OC Members/ Helpers List
Type Number of Members Person(s)-in-charge
Photographer 1 Lai Yat Sam, Sam
Logistics 3 Li Yin Ting, Tina
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VII. Material List a. Available Materials
Material Quantity
First aid pack 2
b. Materials to be bought
Material Quantity
Catering (For BBQ Dinner) Amount for 25 people
String Knit Gloves 2
Charcoal 4 packs
BBQ fork 25
Wire gauze 2
Honey 2 bottles
Wet tissue paper 2 packs
Aluminium foil 1 pack
Plastic table cloth 1 roll
Plastic gloves 1 pack
Utensils 25 sets
Plastic ball 2
Glass bottle - for gift 25
Decoration - for gift 5
Table salt - for gift 1 pack
Chalk - for gift 1 box
VIII. Contingency Plan a. In case of emergency, PIC will make the decision; b. In case of bad weather, a covered place will be rented for BBQ; c. Participants will be briefed about safety issues.
IX. Budget The approximated deficit is $601. For details, please refer to the proposed financial budget.
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X. Notes/ Remarks a. For people who are late, they will go to Shek O by themselves; b. Hallmates will be briefed about safety and security issues. They will also be told that they
can rent a locker to keep their personal belongings if necessary.
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4.7 Orientation Period Name of event: Orientation Period
Overall PIC: Wong Tsz Wai, Franco
Date: Late August - Mid-October
Number of OC Members/Helpers: 40
I. Aims and Objectives a. To reach University freshmen and introduce our Hall; b. To provide a platform for current Hallmates to organize activities; c. To attract freshmen to join our Hall.
II. Introduction During the orientation period, different activities and classes will be organized to attract
freshmen and to promote our Hall. They will be able to know more about our Hall and have a taste for hall life in Hall. They will also be able to befriend our Hallmates and understand our Hall values. To achieve the aforementioned aims, our Hall will be open throughout the orientation period.
III. Programme Rundown
Time Event
Mid-August Registration Day
Late August Touch day
Early September Mentorship Programme Early September - Mid-October Hall tour
September - October Orientation period interest classes
Mid-September Bazaar
Late September First High Table Dinner
Late September Interview
Mid-October Orientation camp
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IV. Means of Publicity We plan to invite OC Members/ Helpers through:
a. Posters; b. Facebook Current Hallmates Group c. Emails
V. Preparation Work
Time Work Person(s)-in-charge
Late May
Recruit OC Members/ Helpers Set up google document Design and print poster Send emails to Hallmates Promotion on Facebook Current Hallmates Group
Li Yin Ting, Tina
Mid-June
First mass meeting to 1. Confirm OC Members/ Helpers list for particular events 2. To brief the OC Members/ Helpers about the events
Lau Tung Ki, Kenny
Prepare promotional video for the whole orientation period Law Yuk Yiu, Parry
Late June Setup freshmen website Lai Yat Sam, Sam
Early August Draft mass email Li Yin Ting, Tina
Mid-September Prepare interview Wong Tsz Wai, Franco During the whole period Collect fee Lai Yat Sam, Sam
VI. OC Members/ Helpers List Please refer to the proposal of the respective events.
VII. Remarks a. The mass emails will be sent twice. The first batch of mass emails will be sent on
registration day. The second batch of mass emails will be sent on touch day; b. The mass emails will promote touch day, first high table dinner, clay class, ukulele class,
dessert class and mentorship programme.
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4.7.1 Registration Day
Name of event: Registration Day
Overall PIC: Cheng Pui Chung, Samson
Sub-PIC: Lai Yat Sam, Sam
Date: Mid-August (TBC)
Time: 10:00 - 22:00
Venue: TBC
Participants: University freshmen
Charge: Nil
Number of OC Members/Helpers: 25
Number of participants: NA
I. Aims and Objectives a. To promote Hall to freshmen; b. To attract freshmen to apply Hall; c. To stand out as non-residential hall; d. To provide a chance for Hallmates to work together and contribute to Hall; e. To promote Hall life; f. To attract freshmen to apply Touch Day.
II. Introduction Registration day is a major event to attract University freshmen. It is also an event to
promote our Hall by playing videos and handing out leaflets about our Hall and Hall activities. As we will recruit Hallmates to be the helpers of this event, it will provide an opportunity for them to work together. This not only will raise their sense of belonging to the Hall, but also allow them to contribute to Hall.
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III. Programme Rundown
Time Event Venue
09:00 - 09:40 Assemble and brief on-day helpers Hall
09:40 - 10:00 Final check of Hall and booth preparation
TBC
Hall
10:00 - 19:00 (Lunchtime included, 12:00 - 13:00 13:30 - 14:30)
Attract freshmen in public sea
TBC Promotion in booth
Ask for personal details and Hall application Hall tour Hall
19:00 - 20:00 Clean up booth and Hall TBC
Hall
IV. Means of Publicity We plan to invite participants through:
a. Poster; b. Leaflets; c. Freshmen Website; d. Facebook Public Page; e. Banner; f. Small cards; g. Souvenirs; h. Video; i. Photo albums; j. Hall window.
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V. Preparation Work
Time Work Person(s)-in-charge
2 months before Setup website Lai Yat Sam, Sam
Prepare video Law Yuk Yiu, Parry
6 weeks before Finalize designs of souvenirs, photo albums, small card, banner and leaflets
Li Yin Ting, Tina
4 weeks before
Book poster site for registration day Lau Tung Ki, Kenny
Finalize design of poster Li Yin Ting, Tina Purchase booth and Hall decoration materials
Lee Ka Yi, Katie
1 week before Mass briefing Lau Tung Ki, Kenny Lai Yat Sam, Sam
The day before Decorate Hall Lau Tung Ki, Kenny Set up booth Lee Ka Yi, Katie
On that day Brief helpers Lai Yat Sam, Sam
VI. OC Members/ Helpers List
Type Number of Members Person(s)-in-charge
On day helpers team 25 Lau Tung Ki, Kenny Publication and Publicity sub-committee
5 Li Yin Ting, Tina
Hall Decoration helpers team
5 Law Yuk Yiu, Parry
Booth helpers team 8 Lee Ka Yi, Katie
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VII. Material Lista. Available Materials
Material Quantity TV from Hall 1
Table 2
Chairs 4
Table cloth 2
Hall application form Some
Hall mascot 1
b. Materials to be boughtMaterial Quantity
Banner 1
Poster 10
Cardboard 10
Fishing line 1 roll
Souvenirs - File 1000
Photos 30
Photo albums 3
Small card (6 cards for 1 set) 500 sets
Leaflet 500
Paper (for Hall logo) 1
Colour paper 10
Helper Refreshment 62
Souvenirs - Key-ring 500
VIII. Contingency Plana. In case of bad weather, the event will be rescheduled;b. If there are emergency cases, actions to be taken will be decided by the PIC;c. In case of insufficient helpers: alternative human resources arrangement will be made.
IX. BudgetThe approximated deficit is $8090. For details, please refer to the proposed financial budget.
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X. Notes/ Remarks a. Some OC Members/Helpers will serve as more than one type of helpers; b. All helpers should wear Hall t-shirts when they are working. They have to wear a jacket to
cover the uniform when they are not helping. c. On day helpers will be divided in two groups and provided with lunch in different time. d. Shift arrangement
i. Public sea (3 on-day helpers)
ii. Booth (2 executive committee + 9 on-day helpers)
iii. Hall (2 executive committee + 10 on-day helpers)
iv. Back-up (1 executive committee + 3 on-day helpers)
v. Central helper (2 executive committee) (selected from executive committee in ii, iii, iv)
e. There will be a PIC in Hall and booth respectively f. On day helper team may join other team.
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4.7.2 Touch Day
Name of event: Touch day
Overall PIC: Lee Ka Yi, Katie
Sub-PIC: Law Yuk Yiu, Parry
Date: Late August
Time: 10:00 - 20:00
Venue: HKU
Participants: Prospective Hallmates
Charge: $ 20 @ paricipant
Number of OC Members/Helpers: 22
Number of participants: 40
I. Aims and Objectives a. To attract freshmen to join our Hall in the future; b. To increase the publicity of Hall among University freshmen and non-Hallmates; c. To introduce our Hall culture to freshmen; d. To provide an opportunity for the current Hallmates to cooperate with one another; e. To provide an opportunity for non-Hallmates and Hallmates to interact.
II. Introduction Touch day is an event to introduce our Hall to prospective Hallmates. Freshmen will have a
chance to understand our Hall culture and Hall value. Through this event, participants can make new friends and also meet our current Hallmates. This event will attract participants to join our Hall and promote our Hall. Besides promoting our Hall, sense of belongings of current Hallmates to Hall can be raised through working together for touch day.
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III. Programme Rundown
Time Event Venue
10:00 - 10:30 Gathering & Registration Hall
10:30 - 11:00 Ice breaking games CYM G01
11:00 - 12:30 Mass games Run Run Shaw Podium
12:30 - 13:30 Lunchtime (self-paid lunch) CYM Canteen
13:30 - 13:45 Video about Hall and detective game
Hall
13:45 - 16:00 Detective game (part 1) HKU
16:00 - 16:15 Transition Hall
16:15 - 19:00 Detective game (part 2) HKU
19:00 - 20:00 Drama Hall
IV. Means of Publicity We plan to invite participants through:
a. Registration Day Booth; b. Facebook Public Page; c. Facebook Freshmen Group; d. Freshmen Website; e. Leaflets; f. Mass email.
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V. Preparation Work
Time Work Person(s)-in-charge
1 month before
Design games Lee Ka Yi, Katie
Prepare detective game videos Law Yuk Yiu, Parry
Book CYMG01 Lau Tung Ki, Kenny
3 weeks before Publication Facebook Public page Facebook Freshmen Group
Li Yin Ting, Tina
2 weeks before Collect fee Lai Yat Sam, Sam
Borrow IT equipment Lau Tung Ki, Kenny
1 week before
Purchase material needed Lai Yat Sam, Sam
Pre-game Lee Ka Yi, Katie
Confirm and brief on day helpers
VI. OC Members/ Helpers List
Type Number of Members Person(s)-in-charge
Game helper 5 Lee Ka Yi, Katie
Jobama team 12 Lau Tung Ki, Kenny
Photographer 1 Lai Yat Sam, Sam
Venue setting team 2 Law Yuk Yiu, Parry
Central helper 2 Wong Tsz Wai, Franco
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VII. Material List a. Available Materials
Material Quantity
Board games/ Card games TBC
Photo album 3
First aid pack 2
Newspaper Some
Accessories for ancient people 2
b. Materials to be borrowed
Material Quantity
Projector 1
Screen 1
c. Materials to be bought
Material Quantity
Rope 4 rolls
A4 paper 8 pieces
Refreshment - Drinks 62 packs
Refreshment - Biscuits 6 packs
VIII. Contingency Plan a. The event will be rescheduled in case of bad weather; b. In case of emergency, PIC will decide actions to be made.
IX. Budget The approximated surplus is $142. For details, please refer to the proposed financial budget.
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4.7.3 Mentorship Programme
Name of event: Mentorship Programme
Overall PIC: Law Yuk Yiu, Parry
Sub-PIC: Lau Tung Ki, Kenny
Date: September - December
Time: NA
Venue: NA
Participants: Hall freshmen
Charge: Nil
Number of OC Members/Helpers: 12
Number of participants: 30
I. Aims and Objectives a. To provide guidance and information to University freshmen about University life; b. To provide an opportunity for them to make friends with current Hallmates and other Hall
freshmen; c. To provide an opportunity for Hallmates to contribute.
II. Introduction Current Hallmates will be mentors of the programme, and interested Hall freshmen can
apply for it. Current Hallmates can further introduce our Hall to them, and help them to adapt to Hall life more easily.
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III. Means of Publicity We plan to invite participants through:
a. Mass email; b. Facebook Public Page; c. Facebook Freshmen Group; d. Freshmen Website.
IV. Preparation work
Time Work Person(s)-in-charge 2 weeks before Publication:
Facebook Public Page Facebook Freshmen Group
Law Yuk Yiu, Parry
V. OC Members/ Helpers List
Type Number of Members Person(s)-in-charge Mentor 12 Lau Tung Ki, Kenny
VI. Contingency Plan a. If there are not enough participants, smaller groups will be formed. b. If there are not enough mentors, larger groups will be formed. c. If there are not enough mentors from the same faculty, a mentor will be assigned randomly
to a group even he or she is not in the same faculty with the majority of the Hall freshmen in that group.
VII. Notes/ Remarks a. Freshmen from the same faculty will be assigned to the same group; b. Mentors and mentees shall meet at least twice from September to December. They can
continue to meet after the end of the programme. c. All prospective Hall freshmen can join, whether they are University freshmen or current
students. d. The mentorship programme mainly targets University freshmen
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4.7.4 First High Table Dinner
Name of event: First High Table Dinner
Overall PIC: Law Yuk Yiu, Parry
Sub-PIC: Lau Tung Ki, Kenny
Date: Late September
Time: 18:00 – 21:00
Venue: SCR
Participants: Prospective Hallmates and Current Hallmates
Charge: $ 160 @ Non-Hallmate $ 130 @ Hallmate
Number of OC Members/Helpers: 21
Number of participants: 50
I. Aims and Objectives a. To promote this traditional event to freshmen; b. To attract freshmen to join our Hall; c. To introduce Hall to freshmen; d. To improve relationship between Hallmates.
II. Introduction High table dinner is one of the traditional events of Hall. Freshmen will not simply dine
but through video playing, the chairman's speech and Hall song, they can learn the culture and values of Hall, which will increase their motivation to join our Hall.
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III. Programme Rundown
Time Event Venue 18:00 - 18:35 Cocktail section Hall 18:35 - 18:55 Hallmates entering
SCR
18:55 - 19:00 Guest of Honour entering 19:00 - 19:05 Welcoming Speech 19:05 - 19:15 Speech by Guest of Honour 19:15 - 19:20 Present souvenir 19:20 - 19:25 Speech by Warden of Hall, Dr. Michael
Chau 19:25 - 19:30 Prize presentation for Hall Product
Design Competition 19:30 - 20:25 High Table Dinner
20:25 - 20:30 Video playing 20:30 - 20:35 Speech by chairman 20:35 - 20:40 Hall song 20:40 - 20:45 Ceremony concluding & Guest of
Honour escorting 20:45 - 20:55 Photo taking 20:55 - 21:00 Hallmates escorting
IV. Means of Publicity We plan to invite participants through:
a. Poster; b. Mass email; c. Leaflets; d. Freshmen Website; e. Facebook Public Page; f. Facebook Freshmen group; g. Facebook Current Hallmates Group.
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V. Preparation Work
Time Work Person(s)-in-charge
1 month before Reserve Venue Lau Tung Ki, Kenny Book poster site Lau Tung Ki, Kenny Design poster Li Yin Ting, Tina
2 weeks before
Recruit helpers Lau Tung Ki, Kenny
Print posters Prepare table stand
Li Yin Ting, Tina
Publication: Facebook Current Hallmates group;
Facebook Freshmen Group Facebook Public Page Collect fee Lai Yat Sam, Sam Book Green gown Lau Tung Ki, Kenny
1 week before Prepare seating plan Lai Yat Sam, Sam Book IT equipment Lau Tung Ki, Kenny
On that day
Decoration Lee Ka Yi, Katie
Bring music CD Logistics
Law Yuk Yiu, Parry Buy refreshment
VI. OC Members/ Helpers List
Type Number of Members Person(s)-in-charge Master of Ceremony 2
Lau Tung Ki, Kenny Reception
2 in Hall 2 in SCR
Serving 2 Present lady 1 Photographer 2 Lai Yat Sam, Sam Logistics 4
Law Yuk Yiu, Parry Technicians 2 Decoration 4 Lee Ka Yi, Katie
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VII. Material List a. Available Materials
Material Quantity Souvenir - Hall flag 1 Table cloth 1 LCH Hall pillar 1 Boutonnires 11
b. Materials to be borrowed
Material Quantity Screen 1 Projector 1 Green gowns 50 Microphone 2 Amplifier 1
c. Materials to be bought
Material Quantity Signing board 2 Signing pen 2 Refreshment for cocktail session - Drinks 3 bottles
Refreshment for cocktail session - Biscuits 4 packets Decoration material – Balloons 1 bag Utensils - Paper cup 2 packs Utensils - Plastics plate 1 pack
VIII. Contingency Plan a. In case of bad weather, the event will be subjected to rescheduling; b. In case of insufficient participants, we will still hold the event; c. In case of failure in booking facilities, we will change the venue to another place.
IX. Budget The approximated surplus is $833.4. For details, please refer to the proposed financial budget.
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X. Notes/ Remarks a. Hall will be closed at 17:00 for decoration; b. Closure of Hall will be announced one day in advanced.
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4.7.5 Clay Class
Name of event: Clay Class
Overall PIC: Lee Ka Yi, Katie
Sub-PIC: Lai Yat Sam, Sam
Date: September - November (biweekly, 5 lessons)
Time: 17:30 - 19:00
Venue: Hall
Participants: Prospective Hallmates and current Hallmates
Charge: $ 150 @ Non-Hallmate $ 80 @ Hallmate
Number of OC Members/Helpers: 1
Number of participants: 7 per class ( 2 classes)
I. Aims and Objectives a. To promote Hall to freshmen; b. To raise freshmen’s interest to join our Hall; c. To encourage creativity and meticulousness of Hallmates; d. To build a sense of belonging the Hall.
II. Introduction Ultra light clay is used in this class to DIY different mini ornaments and accessories. It is
easy to clean and suitable for beginners. It requires the least tools but the most patience to make a realistic product, which brings great fun and help improve perceptual carefulness. Not only handicraft skill is polished, but Hallmates can also spend fruitful quiet time after the rush of day.
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III. Programme Rundown
Time Event Venue 17:30 - 17:35 Gather
Hall 17:35 - 17:45 Demonstrate processes 17:45 - 19:00 Work with the clay
IV. Means of Publicity We plan to invite participants through:
a. Leaflet b. Poster c. Facebook Public Page d. Facebook Current Hallmates group e. Facebook Freshmen Group f. Freshmen Website g. Mass email
V. Preparation Work
Time Work Person(s)-in-charge
1 month before
Design poster Li Ying Ting, Tina Purchase materials Lee Ka Yi, Katie Print poster Lai Yat Sam, Sam Collect fee Lai Yat Sam, Sam Model making Lee Ka Yi, Katie
3 weeks before
Publication: Facebook Public Page Facebook Current Hallmates Group
Facebook Freshmen Group
Li Yin Ting, Tina
VI. OC Members/ Helpers List
Type Number of Members Person(s)-in-charge Tutor 1 Lee Ka Yi, Katie
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VII. Material List a. Available Materials
Material Quantity Resin clay 1 pack Transparent nail polish 1 bottle Poster colour 2 packs x 12 colours
b. Materials to be bought
Material Quantity Ultra-light clay 15 packs 2/person Handicraft accessories 80
VIII. Contingency Plan a. An extra class will be opened if the number of participants exceed the expected numbers; b. In case there is not enough clay left, the size of product(s) might be adjusted.
IX. Budget The approximated surplus is $985. For details, please refer to the proposed financial budget.
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4.7.6 Ukulele Class
Name of event: Ukulele Class
Overall PIC: Wong Tsz Wai, Franco
Sub-PIC: Lee Ka Yi, Katie
Date: September - November, 2014 (2 classes in 1 month)
Time: 18:30 - 19:30
Venue: Hall
Participants: Prospective Hallmates and current Hallmates
Charge: $ 280 @ participant(excluding ukulele) $ 500 @ participant(including ukulele)
Number of OC Members/Helpers: 1
Number of participants: 5 per class
I. Aims and Objectives a. To introduce and attract freshmen to join our Hall; b. To enhance the sense of belonging of Hallmates towards Hall; c. To provide an opportunity for Hallmates to gather; d. To teach prospective Hallmates and Hallmates the skills of playing ukulele.
II. Introduction Ukulele class provides an opportunity for prospective Hallmates and Hallmates to learn the
skills of playing this instrument and have a gathering inside Hall which can strengthen their sense of belongings towards the Hall. This can increase the bonding between the Hallmates.
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III. Programme Rundown
Time Event Venue
18:20-18:30 Participants gather Hall
18:30-19:30 Ukulele class
IV. Means of Publicity We plan to invite participants through:
a. Leaflet; b. Poster; c. Facebook Public Page; d. Facebook Current Hallmates Group; e. Facebook Freshmen Group; f. Freshmen Website; g. Mass email.
V. Preparation Work
Time Work Person(s)-in-charge
1 month before
Prepare poster Li Yin Ting, Tina
Contact tutor Wong Tsz Wai, Franco
Book poster site Lau Tung Ki, Kenny
3 weeks before
Publication Facebook Public page Facebook Freshmen group Facebook Current Hallmates Group
Law Yuk Yiu, Parry
2 weeks before Collect fee
Lai Yat Sam, Sam Order ukulele
VI. OC Members/ Helpers List
Type Number of Members Person(s)-in-charge
Tutor 1 Wong Tsz Wai, Franco
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VII. Material List a. Materials to be bought
Material Quantity Ukulele TBC
VIII. Contingency Plan a. An extra class will be opened if the number of participants exceeds the expected numbers; b. The class will be cancelled if the number of participants is not enough.
IX. Budget The approximated surplus is $2800. For details, please refer to the proposed financial budget.
X. Notes/ Remarks We will help the participants to purchase ukulele before the class start.
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4.7.7 Dessert Class
Name of event: Dessert class
Overall PIC: Wong Tsz Wai, Franco
Sub-PIC: Law Yuk Yiu, Parry
Date: Mid-September Early October Late October Early February
Time: 17:30 - 20:00
Venue: Hall
Participants: Prospective Hallmates and current Hallmates
Charge: $200 @ participant
Number of OC Members/Helpers: NA
Number of participants: 15
I. Aims and Objectives a. To introduce our Hall to freshmen; b. To attract freshmen to join our Hall; c. To enhance the relationship between Hallmates; d. To teach freshmen and Hallmates to make dessert.
II. Introduction Dessert class has been one of the effective ways to attract freshmen and introduce our Hall.
Therefore, it will also be organized this year. The class serves as the first step for freshmen to know more about our Hall. The dessert class has 4 sessions. It is hoped that relationship among freshmen in the class can be developed and they will apply to our Hall.
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III. Programme Rundown
Time Event Venue 17:30 Gather at Hall
Hall 17:30 - 20:00 Make dessert
IV. Means of Publicity We plan to invite participants through:
a. Poster; b. Mass email; c. Leaflet; d. Freshmen Website; e. Facebook Freshmen Group f. Facebook Public Page; g. Facebook Current Hallmates Group.
V. Preparation Work
Time Work Person(s)-in-charge
1 month before Contact tutor Lai Yat Sam, Sam Design poster Li Yin Ting, Tina
3 weeks before
Publication Facebook Public Page Facebook Current Hallmates Group Facebook Public Page
Li Yin Ting, Tina
2 weeks before Print poster
Lai Yat Sam, Sam Collect fee Pre-class
3 days before Buy ingredients
VI. OC Members/ Helpers List
Type Number of Members Person(s)-in-charge Tutor 1 Wong Tsz Wai,
Franco
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VII. Material List a. Available Materials
Material Quantity Cooking tools TBC Oven 1
b. Materials to be bought
Material Quantity Ingredients Amount for 15 people Gloves 72
VIII. Contingency Plan In case number of applicants exceeds limit, another class will be opened.
IX. Budget The approximated surplus is $258.4. For details, please refer to the proposed financial budget.
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4.7.8 Bazaar
Name of event: Bazaar
Overall PIC: Lai Yat Sam, Sam
Sub-PIC: Lee Ka Yi, Katie
Date: Mid-September(TBC)
Time: 11:00 - 17:00
Venue: Union Building Foyer
Participants: NA
Charge: Nil
Number of OC Members/Helpers: 6
Number of participants: NA
I. Aims and Objectives a. To increase Hall's publicity; b. To generate revenue for other functions; c. To enhance Hallmates' sense of belonging through contributions to the Hall.
II. Introduction The bazaar will last for 2 weeks. Helpers will help selling food, stationeries and
accessories. We hope to increase publicity of Hall through this function and therefore attract passers-by to join our Hall.
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III. Programme Rundown
Time Event Venue
10:30 - 11:00 Preparation work for bazaar Deliver inventory, cashbox & invoices
Hall Union Building Foyer
11:00 - 17:00 Selling and promotional work in bazaar
Union Building Foyer
17:00 - 17:30 Closing work of bazaar Deliver inventory, cashbox & invoices
Hall Union Building Foyer
17:30 - 17:45 Count money and stock taking Hall
IV. Means of Publicity We plan to invite participants through:
a. Facebook Public Page; b. Facebook Current Hallmates group; c. Facebook Freshmen group;
V. Preparation Work
Time Work Person(s)-in-charge
3 months before Order stock for sale Lee Ka Yi, Katie
2 months before Collect the stock for sale and record
Lee Ka Yi, Katie
1 month before
Book venue Lau Tung Ki, Kenny
Publication Facebook Public Page Facebook Current Hallmates group
Facebook Freshmen group
Li Yin Ting, Tina
1 week before Brief helpers Wong Tsz Wai, Franco
Final stock check Lai Yat Sam, Sam
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VI. OC Members/ Helpers List
Type Number of Members Person(s)-in-charge
Promoter 6 Wong Tsz Wai, Franco
VII. Material List a. Available Materials
Material Quantity
“Siu Mai” machine 1
Hall application form 20
Banner 1
b. Materials to be bought Material Quantity
Notebooks 60
Schedule books 60
Corns 5 packs
Cotton candy sugar 5 packs
Accessories NA
“Siu Mai” 5 packs
Cotton candy machine 1
Bags TBC
Utensils - Plastic cups 8 packs
Soy sauce 1 bottle
Bamboo skewers 3 packs
VIII. Contingency Plan a. In case of bad weather, the event will be rescheduled; b. In case of failure in booking sites, the event will be rescheduled.
IX. Budget The approximated surplus is $788. For details, please refer to the proposed financial budget.
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X. Notes/ Remarks a. Hallmates can enjoy a discounted price for products sold in bazaar; b. Executive committee member will also be on duty in the bazaar for handling special
problems. c. The items to be sold are as follow:
i. Notebooks;
ii. Schedule books;
iii. Corns;
iv. Cotton candy;
v. Accessories;
vi. Siu Mai;
vii. Bags.
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4.7.9 Orientation Camp
Name of event: Orientation Camp
Overall PIC: Lau Tung Ki, Kenny
Sub-PIC: Wong Tsz Wai, Franco
Date: Mid-October (4 days 3 nights)
Time: Referring to the following rundown
Venue: Tso Kung Tam Outdoor Recreational Centre
Participants: Hall freshmen
Charge: $ 450 @ Freshman $ 380 @ OC Member
Number of OC Members/Helpers: 25
Number of participants: 60
I. Aims and Objectives a. To introduce the Hall life and Hall culture to freshmen; b. To provide opportunity for Hall freshmen to familiarize with each other; c. To provide opportunity for current Hallmates to contribute to Hall; d. To strengthen the bonding among Hallmates.
II. Introduction This is a four-day-three-night orientation camp provides to Hall freshmen. There will be
various activities offered to freshmen with different challenges. It allows freshmen to interact with each other in order to develop their team spirit. Besides, we will introduce our Hall culture to freshmen and we will encourage them to join Hall teams and activities.
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III. Programme Rundown 1st day: Hand in Hand
Time Event Venue
09:30 - 10:00 Gathering and registration Hall
10:00 - 10:45 Ice-breaking KKL concourse
10:45 - 11:15 Photo-taking Sun Yat-sen Place
11:15 - 12:00 Lunch HKU campus
12:00 - 14:00 Treasure hunt
14:00 - 15:15 Travelling NA
15:15 - 15:30 Check in and settle Campsite
15:30 - 17:30 Little architect Sport centre
17:30 - 18:00 Practice Hall song and Hall cheers Entrance
18:00 - 19:00 Dinner Canteen
19:00 - 22:00 Finding the one Campsite
22:00 Room games Rooms
2nd day: Keep up our spirit Time Event Venue
08:00 - 09:00 Breakfast Canteen
09:00 - 11:00 Saving groupmates Sport centre Rooms
11:00 - 12:00 Practice Hall song and Hall cheer Main entrance
12:00 - 13:00 Lunch Canteen
13:00 - 18:00 Dilemma game Outdoor area
18:00 - 19:00 Dinner Canteen
19:00 - 23:00 Mass orientation Activity room
23:00 - 00:00 Debriefing Rooms
00:00 Room games
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3rd day: Fight for glory Time Event Venue
08:00 - 08:30 Breakfast Canteen
08:30 - 09:30 Practise Hall song and Hall cheer Main entrance
09:30 - 12:30 Hundred legged walk Sport centre Campsite
12:30 - 13:15 Lunch Canteen
13:15 - 13:30 Sociology game - Introduction Rooms
13:30 - 15:30 Sociology game - Preparation
15:30 - 16:30 Sociology game - Demonstration for badminton
Sport centre 16:30 - 17:30
Sociology game - Preparation for badminton
17:30 - 18:00 Sociology game - Preparation Rooms
18:00 - 19:00 Dinner Canteen
19:00 - 20:00 Sociology game - Preparation Rooms
20:00 - 21:00 Sociology game - Dodge ball competition
Sport centre
21:00 - 22:00 Sociology game - Debate competition Activities rooms
22:00 Sociology game - Preparation Rooms
4th day: True friends Time Event Venue
08:00 - 08:30 Breakfast Rooms
08:30 - 09:00 Practise Hall song and Hall cheer Main entrance
09:00 - 11:00 Sociology game - Preparation Rooms
11:00 - 12:00 Sociology game - Badminton competition
Sport centre
12:00 - 13:00 Lunch Canteen
13:00 - 14:00 Sociology game - Debate competition
Activity room 14:00 - 15:00 Sociology game - Drama competition
15:00 - 15:30 Video and sharing section
15:30 - 16:00 Check out and leave Campsite
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IV. Means of Publicity To attract freshmen and Hallmates, we plan to adopt the following promotional strategies:
a. Interview; b. Phone Call; c. Facebook Current Hallmates Group; d. Facebook Freshmen Group; e. Facebook Freshmen Website
V. Preparation Work
Time Work Person(s)-in-charge
TBC Ask for welfare for Hall freshmen
Lee Ka Yi, Katie Purchase camp T-shirt
6 months before Book campsite Lau Tung Ki, Kenny
2 months before
Mass meeting Lau Tung Ki, Kenny Lai Yat Sam, Sam
Publication Facebook Current Hallmates Group Facebook Freshmen Group Freshmen Website
Li Yin Ting, Tina
1 month before Mass meeting Lau Tung Ki, Kenny
Collect fee
Lai Yat Sam, Sam 3 weeks before
Purchase material and start making the things needed for the pre camp Buy insurance
2 weeks before Pre-camp Lau Tung Ki, Kenny
1 week before Final briefing
3 days before
Finalize and print orientation camp booklet for freshmen
Law Yuk Yiu, Parry
Finalize and print orientation camp booklet for OC
Lau Tung Ki, Kenny
Group formation Law Yuk Yiu, Parry
Confirm freshmen by phone call Lau Tung Ki, Kenny
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VI. OC Members/ Helpers List
Type Number of member Person(s)-in-charge
Game design team 10 Lee Ka Yi, Katie
Jobama team 12 Lau Tung Ki, Kenny
Central helper 11 Lai Yat Sam, Sam
Photographer 2 Law Yuk Yiu, Parry
VII. Material List a. Available Materials
Material Quantity
Banner 1
Material for games TBC
First aid pack 2
Laptop computer 4
Dodge ball 1
b. Materials to be bought/ borrowed Material Quantity
Van/vehicle service 5
Taxi service 3
Breakfast and drinks
Amount for 90 people Catering
Accommodation
Pre-camp catering Amount for 30 people
Pre-camp accommodation
O camp booklet 100 (35 for OC + 65 for freshmen)
OC T-shirt (deep blue) 60 (30*2)
Freshmen T- shirt 240 (60*3 for freshmen + 30*2 for
OC) T-shirt washing service 1
Material for games TBC
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VIII. Contingency Plan a. In case of bad weather, the event will be subjected to rescheduling; b. In case of failure in booking facilities, there will be a change in the venue; c. In case of emergency, the PIC will decide actions to be taken.
IX. Budget The approximated deficit is $5212.5. For details, please refer to the proposed financial budget.
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X. Notes/ Remarks a. Remind freshmen to ensure the remaining value of Octopus is sufficient;b. Ensure Jobamas do not have to leave early;c. Brief Jobamas, OCs in the mass orientation session;d. Remind Jobamas to remind freshmen to bring their University card;e. There will be an orientation night for each group held by jobamas before the orientation
camp. The purpose is for freshmen to acquaint with each other before Orientation camp;f. ‘Treasure hunt’: Each group is required to go to different checkpoints inside HKU campus.
When freshmen finish the tasks given to them at the checkpoints, they will receive some clues. If freshmen collect more clues by finishing more tasks at more checkpoints, they will have a higher chance to find out the treasure;
g. ‘Little architect’: Each group is required to search for the materials (e.g. scissors, boards) hidden in the campsite. They have to use those limited materials to build a house. The objective of this game is to educate freshmen about the need to be cooperative and willing to share with other groups;
h. ‘Finding the one’: Each member in the group is blindfolded. Each group shall form a circle. One member in each group is selected as the chosen one. All group members are required to pass a ball to the chosen one. However, there are different rules set in the game to make it more difficult. The task requires communication within the group and among groups;
i. ‘Saving groupmates’: A group is separated into two small groups. One of the group stays inside a room and other stays outside. Freshmen have to cooperate in order to help the group inside the room to escape. Different challenging tasks will be assigned;
j. ‘Dilemma game’: Each group is required to visit different checkpoints and face different challenges. If a group fails to finish the task, the group has to send one member to the punishment area. If a group succeeds, the group will face the dilemma of choosing between getting points and rescuing their group members;
k. ‘Sociology game’: Each group will form a ‘Hall’ and create its own Hall cheer and Hall name. This game allows each group to experience the atmosphere of interhall competitions. Freshmen will learn what is needed for the competitions and they can participate in different competitions to experience our Hall life.
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4.8 Information Day Name of event: Information Day
Overall PIC: Cheng Pui Chung, Samson
Sub-PIC: Wong Tsz Wai, Franco
Date: Early November
Time: 09:00 - 19:00
Venue: TBC
Participants: Prospective University student
Charge: Nil
Number of OC Members/Helpers: 18 (including potential 20th executive committee)
Number of participants: NA
I. Aims and Objectives a. To promote Hall to prospective University students;b. To stand out as a coeducational non-residential hall in HKU;c. To promote the relative attractiveness of Hall as a non-residential hall;d. To provide opportunities for Hallmates to contribute to Hall.
II. IntroductionThis event gives a chance to introduce Hall as a non-residential hall to the Prospective
HKU student. It provides an opportunity for the prospective 20th executive committee to cooperate in organizing an activity and being the decision makers. We will be only responsible for designing and assembling the booth and recruiting helpers in advance, prospective committee members will execute the on-day rundown. Therefore, it will be a back-up plan if prospective committee member cannot come up with a feasible plan.
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III. Programme Rundown
Time Event Venue
09:00 - 09:15 Gathering of on-day helpers Hall
09:15 - 09:30 Final briefing
09:30 - 10:00 Final check for booth setting and Hall preparation
Hall
TBC
10:00 - 18:30 (lunch time included, 12:00 - 13:00; 13:30 - 14:30)
Attract prospective University students Around HKU
Promotion in booth TBC
Hall Tour Hall
18:30 - 19:00 Clean up booth and Hall Hall TBC
IV. Means of PublicityTo give good impression to potential freshmen, we plan to adopt the following promotional strategies:
a. Cards and leaflet;b. Facebook Public Page;c. Banner;d. Video;e. Photos;f. Photo album;g. Souvenirs;h. Booth;i. Hall tour.
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V. Preparation Work
Time Work Person(s)-in-charge
1 month before Recruit OCs Lau Tung Ki, Kenny
2 weeks before Finalize booth design Lee Ka Yi, Katie Publication Facebook Public Page
Li Yin Ting, Tina
1 week before Buy material Lai Yat Sam, Sam
The day before Set up booth Lee Ka Yi, Katie
Decorate Hall Lai Yat Sam, Sam
On that day Brief helpers Lau Tung Ki, Kenny
VI. OC Members/ Helpers List
Type Number of Members Person(s)-in-charge
Booth decoration team 6 Lee Ka Yi, Katie
Hall decoration team 3 Lai Yat Sam, Sam
Back-up team 2 Law Yuk Yiu, Parry
On day team 6 (Hall)
6 (booth) 6 (around HKU)
Lau Tung Ki, Kenny
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VII. Material Lista. Available Materials
Material Quantity
TV from Hall 1
Promotional video 1
Banner 1
Photo album 3
Carpet 1
Table 2
Table cloth 2
Souvenirs TBC
b. Materials to be boughtMaterial Quantity
Lunch for OC 18
Foam/card board 10
Blue/white colour paper 10
VIII. Contingency Plana. In case of bad weather, the event will be rescheduled;b. In case of emergency, the PIC will decide actions to be taken.
IX. BudgetThe approximated deficit is $950. For details, please refer to the proposed financial budget.
X. Notes/ Remarks a. Need to stand out from other halls that we are a non-residential hall;b. Open Hall door for attracting target students;c. Allow helpers to claim lunch fee and have swap shift.
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4.9 Second High Table Dinner Name of event: Second High Table Dinner
Overall PIC: Lai Yat Sam, Sam
Sub-PIC: Law Yuk Yiu, Parry
Date: November
Time: 18:00 - 21:00
Venue: SCR
Participants: Hallmates
Charge: $ 130 @ Hallmate
Number of OC Members/Helpers: 21(including potential 20th executive committee)
Number of participants: 50
I. Aims and Objectives a. To hold this traditional event for Hallmates to experience; b. To strengthen the bonding among current Hallmates;
II. Introduction The high table dinner will be one of the events after the orientation period. This event will
provide an opportunity for Hall freshmen to meet after the orientation camp. Besides, Hallmates can experience this traditional event of Hall. Freshmen will not simply dine in this traditional event but through watching the video played in the event, listening to the chairman's speech and singing Hall song, they can further develop the sense of identity as a Hallmate.
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III. Programme Rundown
Time Event Venue 18:00 - 18:35 Cocktail section Hall 18:35 - 18:55 Hallmates entering
SCR
18:55 - 19:00 Guest of Honour entering 19:00 - 19:05 Welcoming Speech 19:05 - 19:15 Speech by Guest of Honour 19:15 - 19:20 Present souvenir 19:20 - 19:25 Speech by Warden of Hall, Dr. Michael
Chau 19:25 - 20:25 High Table Dinner 20:25 - 20:30 Video playing 20:30 - 20:35 Speech by chairman 20:35 - 20:40 Hall song 20:40 - 20:45 Ceremony concluding & Guest of
Honour escorting 20:45 - 20:55 Photo taking 20:55 - 21:00 Hallmates escorting
IV. Means of PublicityWe plan to invite participants through:
a. Poster;b. Invitation Letter;c. Phone Call;d. Facebook Current Hallmates Group.
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V. Preparation Work
Time Work Person(s)-in-charge
1 month before
Booking Venue Lau Tung Ki, Kenny Booking poster site Lau Tung Ki, Kenny Making video Law Yuk Yiu, Parry Design poster Li Yin Ting, Tina
2 weeks before
Booking Green gown
Lau Tung Ki, Kenny Recruit helpers Print posters Prepare table stand
Li Yin Ting, Tina Publication: Facebook Current Hallmates Group
Collect fee Lai Yat Sam, Sam
1 week before Prepare seating plan Lai Yat Sam, Sam Booking IT equipment Lau Tung Ki, Kenny
On that day
Decoration Lee Ka Yi, Katie
Bring music CD Logistics
Law Yuk Yiu, Parry Buy refreshment
VI. OC Members/ Helpers List
Type Number of Members Person(s)-in-charge Master of Ceremony 2
Lau Tung Ki, Kenny Reception
2 in Hall 2 in SCR
Serving 2 Present lady 1 Photographer 2 Lai Yat Sam, Sam Logistics 4
Law Yuk Yiu, Parry Technicians 2 Decoration 4 Lee Ka Yi, Katie
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VII. Material Lista. Available Materials
Material Quantity Souvenir - Hall flag 1 Table cloth 1 LCH Hall pillar 1 Banner 1 Boutonnires 11
b. Materials to be borrowedMaterial Quantity
Screen 1 Projector 1 Microphone 1
Amplifier 1
c. Materials to be boughtMaterial Quantity
Signing board 2 Signing pen 2 Refreshment for cocktail session – Drinks
3 bottles
Refreshment for cocktail session – Biscuits
4 packets
Decoration material – Balloons 1 bag Utensils – Paper cup 2 packs Table stand 6
VIII. Contingency Plana. In case of bad weather, the event will be subjected to rescheduling;b. In case of insufficient participants, we will still hold the event;c. In case of failure in booking facilities, we will change the venue to another place.
IX. BudgetThe approximated deficit is $60.6. For details, please refer to the proposed financial budget.
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X. Notes/ Remarks a. Hall will be closed at 17:00 for decoration; b. Closure of Hall will be announced one day in advanced.
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4.10 Second Superpass Name of event: Second Superpass
Overall PIC: Law Yuk Yiu, Parry
Sub-PIC: Lee Ka Yi, Katie
Date: 28th November, 2014 (Friday)
Time: 18:00 - 22:00
Venue: Hall
Participants: Hallmates
Charge: $80 @ Hallmate (cutting roast suckling pig and dinner) $60 @ Hallmate (dinner) $20 @ Hallmate (cutting roast suckling pig)
Number of OC Members/Helpers: 5
Number of participants: 35
I. Aims and Objectives a. To wish Hallmates good luck and good result in coming examination;b. To maintain relationship between Hallmates;c. To provide an opportunity for Hallmates to show their musical talents;d. To create precious memory for Hallmates.
II. IntroductionSuperpass dinner, a tradition of the University of Hong Kong, is to wish students can
obtain good results in the coming examinations. “Superpass Fai Chun” will be written and “Superpass red packets” will be given to students. University freshmen would have the opportunity to experience the traditional event of the University of Hong Kong.
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III. Programme Rundown
Time Event Venue
18:00 - 19:15 Write “Superpass Fai Chun”
Hall
19:15 - 19:45 Cut roast suckling pig and distribute red packets
19:45 - 20:15 Music performance
20:15 - 22:00 Dinner
22:00 - 22:30 Clean up
IV. Means of PublicityWe plan to invite participants through:
a. Poster;b. Facebook Current Hallmates Group.
V. Preparation Work
Time Work Person(s)-in-charge 1 month before Start to receive performance
application Lee Ka Yi, Katie
3 weeks before Order roast suckling pig Law Yuk Yiu, Parry
2 weeks before Collect fee Lai Yat Sam, Sam
The day before Buy utensils and materials needed Lau Tung Ki, Kenny
On that day Buy food & drinks Lau Tung Ki, Kenny
Logistics Law Yuk Yiu, Parry
VI. OC Members/ Helpers List
Type Number of Members Person(s)-in-charge
Photographer 1 Law Yuk Yiu, Parry
Logistics 4
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VII. Material List a. Available Materials
Material Quantity Writing brush 7
Knife 1
Wooden board 1
Porcelain bowl 3
Ink 1 bottle
Microphone 2
Amplifier 1
b. Materials to be borrowed
Materials Quantity
Whetstone 1 Porcelain bowl 3
c. Materials to be bought Material Quantity
Coins($1.3) 35
Drinks Amount for 35 people
Food Amount for 35 people
Red packets 40
Red paper 6
Plastic table cloth 1 roll
Roast suckling pig 1
Utensils - Paper plate 3 packs
Utensils - Paper cup 4 packs
Newspaper Some
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VIII. Contingency Plana. In case of bad weather, the event will be rescheduled;b. In case of failure of booking roast suckling pig, melons will be bought instead.
IX. BudgetThe approximated deficit is $440.1. For details, please refer to the proposed financial budget.
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4.11 New Year Poon Choi
Name of event: New Year Poon Choi
Overall PIC: Lai Yat Sam, Sam
Sub-PIC: Lau Tung Ki, Kenny
Date: Mid-February, 2015
Time: 18:30 - 21:30
Venue: Hall
Participants: Hallmates
Charge: $ 70
Number of OC Members/Helpers: 1
Number of participants: 25
I. Aims and Objectives a. To celebrate the Lunar New Year;b. To gather the Hallmates together so as to strengthen the bonds between them;c. To enhance their senses of belonging to Hall.
II. IntroductionHaving Poon Choi is one of the events that Chinese people would like to do to gather
together and have meals during the Chinese New Year. Through our activities, Hallmates can get closer than usual so their relationships can be enhanced.
III. Programme Rundown
Time Event Venue 18:30 - 19:00 Hallmates gathering
Hall 19:00 - 21:30 Having Poon Choi 21:30 - 22:00 Clean-up
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IV. Means of PublicityWe plan to invite participants through
a. Facebook Current Hallmates Group.
V. Preparation Work
Time Work Person(s)-in-charge 3 weeks before Order Poon Choi Lai Yat Sam, Sam
2 weeks before
Publication Facebook Current Hallmates group
Li Yin Ting, Tina
Collect fees Lai Yat Sam, Sam
On that day Buy utensils
Lau Tung Ki, Kenny Logistics
VI. OC Members/ Helpers List
Type Number of Members Person(s)-in-charge Photographer 1 Lau Tung Ki, Kenny
VII. Material Lista. Available Materials
Material Quantity Stove 2 Plastic table cloth 1 roll
b. Materials to be boughtMaterial Quantity
Poon Choi 2 Drinks Amount for 25 people Utensils - Plastic bowl 1 pack Utensils - Plastic cup 1 pack Utensils - Chopsticks 2 packs Rice Amount for 25 people Chinese dishes 2 dishes
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VIII. Contingency Plana. In case of extreme weather, the event will be rescheduled;b. In case of insufficient participants, the size of the Poon Choi will reduce;c. In case of failure to order Poon Choi, hot pot will be served instead.
IX. BudgetThe approximated deficit is $214.7. For details, please refer to the proposed financial budget.
X. Notes/Remarks a. Chinese dishes will be ordered together with the Poon Choi.
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4.12 Drawing Class
Name of event: Drawing Class
Overall PIC: Lee Ka Yi, Katie
Sub-PIC: Lai Yat Sam, Sam
Date: February - April (biweekly) (5 lessons )
Time: 17:30 - 19:00
Venue: Hall
Participants: Hallmates
Charge: $ 20 ($ 50 deposit)
Number of OC Members/Helpers: 1
Number of participants: 7 per class
I. Aims and Objectives a. To maintain the relationship between Hall freshmen and current Hallmates with the same
interest;b. To raise late-comers' interest to join our Hall;c. To develop an artistic atmosphere in Hall;d. To build a sense of affiliation with the Hall.
II. IntroductionThis drawing class is an introduction to charcoal pencil sketching. Different from other
classes in Hong Kong, it may mainly focus on using three charcoal pencils only, instead of more than ten sketching pencils to create different levels of light and shade. It is easier to master and create greater contrast when compared with ordinary sketching, which is a more unique experience for Hallmates. Although this class is suitable for beginners, some advanced skills may be included to make it more attractive. After mastering the techniques, last few lessons may also include fine colour painting for Hallmates’ interest if requested. Final products can be used to decorate the Hall.
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III. Programme Rundown
Time Event Venue 17:30 Gather at Hall
Hall 17:30 - 17:45 Demonstrate drawing skills 17:45 - 19:00 Drawing
IV. Means of PublicityWe plan to invite participants through:
a. Poster;b. Facebook Public Page;c. Facebook Current Hallmates Group.
V. Preparation Work
Time Work Person(s)-in-charge 1 month before Purchasing materials Lee Ka Yi, Katie
2 weeks before
Publication Facebook Public Page Facebook Current Hallmates Group
Li Yin Ting, Tina
Print poster Lee Ka Yi, Katie
Collect fee Lai Yat Sam, Sam
VI. OC Members/ Helpers List
Type Number of Members Person(s)-in-charge Tutor 1 Lee Ka Yi, Katie
•
VII. Material Lista. Materials to be bought
Material Quantity Drawing paper 8 bags x 20 pieces (0.25 kg) Wooden sketchpad 7 Charcoal pencil 3 sets Fine colour 10 bottles
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VIII. Contingency Plana. An extra class will be opened if the number of participants exceeds the expected numbers.b. If there are less than 3 participants, the class will be cancelled. The purchased materials
will be used for art jamming.
IX. BudgetThe approximated deficit is $28. For details, please refer to the proposed financial budget.
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4.13 Sports Programmes
I. Aims and Objectives a. To provide opportunities for Hallmates to contribute to Hall and develop sense of
belonging to Hall;b. To build up team spirit and friendship with other Hallmates through collaboration;c. To provide opportunities for Hallmates to experience the joyfulness of sports;d. To provide opportunities for Hallmates to release academic stress and develop new
interests;e. To build a positive image of Hall.
II. Sports Teams1. Badminton Team (Men)Number of team members: 6 - 8 Practice: Once a week (weekend) Venue: Flora Ho Sports Centre Competition Period: September - November, 2014
2. Basketball Team (Men)Number of team members: 10 - 15 Practice: Once a week (weekend) Venue: Flora Ho Sports Centre/ Hard surface basketball court Competition Period: September - November, 2014
3. Dragon boat team (Mix)Number of team members: 20-25 Venue: Southern District Centre Competition Period: 22th June, 2014 Remarks: If there are insufficient participants, i.e. less than 20, the event will be cancelled
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4. Handball team (Men)Number of team members: 7 - 10 Practice: Once a week (weekend) Venue: Lindsay Ride Sports Centre Competition Period: March to April, 2014
III. Intra-Hall Sports Activities1. Pool CompetitionNumber of participants: 16 Date: March to April, 2014 Venue: Hall Format: Individual competition Fee: $10 Remarks: a. Rules, fixture and rundown will be posted at Hall and Facebook Hall Current Group
one week in advanceb. Rules will be referred to International rules
2. Badminton Interest GroupNumber of participants: 4 - 12 Venue: Flora Ho Sports Centre Fee: Nil
3. Football Interest Group (Men)Number of participants: 10 - 15 Venue: Stanley Ho Sports Centre/ Hard surface soccer pitch Fee: Nil
4. Table Tennis Interest GroupNumber of participants: 4 - 6 Venue: Flora Ho Sports Centre Fee: Nil
5. Volleyball Interest GroupNumber of participants: 6 - 12 Venue: Flora Ho Sports Centre/ Stanley Ho Sports Centre Fee: Nil
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4.14 Cultural Programmes
I. Aims and Objectives a. To strengthen the artistic atmosphere at Hall to soothe anxiety and cultivate Hallmates'
temperament;b. To offer more opportunities to discover talents and develop interests;c. To build team spirit and closer relationship among Hallmates;d. To increase the sense of identity and affiliation with the Hall.
II. Cultural Teams
1. Debate Team
Number of team members: 25 - 30 Practice: Once a month at Hall and friendly debates Competition Period: February & October, 2014
2. Drama Team
Number of team members: Script dependent Practice: Drama appreciation in first semester Trainings provided in February 2014 Time and frequency of practices and meetings depend on availability of Hall or other rooms according to the scale.
Competition Period: April, 2014
3. Bridge Team
Number of team members: 25 - 30 Practice: Once a week Competition Period: October, 2014
4. A Cappella Team
Number of team members: Practice: Once a week Competition Period: March, 2014
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III. Intra-Hall Cultural Activities
1. Clay Class
Number of participants: 7 Date: September 2014 - November 2015 (biweekly) Time: 17:30 - 19:00 Venue: Hall Fee: $ 80 @ Hallmate $ 150 @ Non-Hallmate
2. Dessert Class
Number of participants: 15 Date: September 2014 - February 2015 Time: 17:30 - 20:00 Venue: Hall Fee: $ 200 @ participant
3. Drawing Class
Number of participants: 7 Date: February 2014 - April 2015 Time: 17:30 - 19:00 Venue: Hall Fee: $ 20 @ Hallmate($50 deposit)
4. Ukulele Class
Number of participants: 5 Date: September 2014 - November 2015 Time: 18:30 - 19:30 Venue: Hall Fee: $ 500
5. Easter Workshops
Number of participants: 10 for chocolate workshop 10 for string Easter egg workshop
Date: 16th - 17th April, 2014 Venue: Hall Fee: $ 10
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4.15 Welfare Programmes
I. Aims and Objectives a. To improve Hall facilities;b. To offer benefits to Hallmates;c. To provide a more convenient and comfortable environment.
II. Programmes1. Printing serviceTo provide Hallmates with printing service in the presence of an Executive Committee member. $0.5 will be charged for one sheet of paper (maximum can print two pages).
2. Discount for HallmatesTo get more discount from the shops and restaurants near the University; To get more discount at some shops in Hong Kong or online.
3. Hall productTo design Hall products and allow Hallmates to purchase the products.
4. RecreationTo replace the broken guitar;
5. Hall facilitiesTo tidy the kitchen (each week); To renew the pigeonhole for Hallmates to use (early March & October); To replace the worn out stove and buy a new pot (early April); To protect Hall pin.
6. Welfare packTo get more welfare from sponsor(s) to prepare welfare pack for our Hallmates (October)
7. Umbrella borrowing schemeTo provide Hallmates with umbrella borrowing service.
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4.16 Subcommittees
4.16.1 Current Affairs Subcommittee
I. Aims a. To arouse Hallmates’ awareness of current affairs; b. To encourage Hallmates to form their opinions on current affairs and provide a platform
for them to express their opinions.
II. Introduction University students should care about the society and critically reflect on current issues. To
allow Hallmates to grasp the gist of current affairs, the current affairs board and the current affairs Facebook group would be updated regularly. News and critiques will be posted there. To stimulate Hallmates to think more critically, discussion groups will be organized from time to time. The subcommittee aspires to involve as many Hallmates as possible by inviting them to express opinions via different channels like Facebook and the “Democracy Wall” board in Hall.
III. Person-in-charge (PIC) Li Yin Ting, Tina
IV. Duties of Subcommittee a. To decide the social issue going to be discussed and the content to be posted on the current
affairs board each month; b. To decide regulations for the “Democracy Wall” and to check whether there is violation of
the regulations; c. To organize discussion groups from time to time; d. Subcommittee members are required to report their activities and member list to PIC twice
per semester; e. The subcommittee might cooperate with the Publication and Publicity Subcommittee for
Hall publications.
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V. Duties of Person-in-charge (PIC) a. To act as a channel for communication between the subcommittee and the executive
committee;b. To hold evaluation meetings with the subcommittee regularly;c. All external publications must first be submitted to PIC, which in turn will be submitted to
the whole executive committee. The executive committee will then decide whether votingamong all Hallmates is needed for the publishing of the publication. The publication canonly be published after it has been approved by the executive committee, or a simplemajority of all voters if a voting is called for by the executive committee;
d. The committee will submit the publication for a voting among all Hallmates if the matterconcerned is particularly controversial.
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4.16.2 Publication and Publicity Subcommittee
I. Aims a. To assist the Publication and Publicity Secretary in discharging her duties;b. To discover Hallmates’ talents in publication and publicity and provide them with chances
to contribute to Hall.
II. IntroductionThe mission of the Publication and Publicity subcommittee is to assist the Publication and
Publicity Secretary in discharging her duties. The Publication and Publicity subcommittee shall be involved in the design of various means of promotion for different Hall events. The means of promotion includes but not limited to:
a. Posters;b. Leaflets;c. Banner;d. Souvenirs;e. Table Stands;f. Hall Products;g. Camp Booklets;h. Hall Board;i. Hall window;j. Booth Design.
III. Person-in-charge (PIC)Li Yin Ting, Tina
104
IV. Duties of Subcommittee a. To propose ideas for means of promotion to supplement the existing means; b. To organize activities to discover Hallmates’ talents in publicity and publication; c. Each subcommittee member is required to submit at least one design per semester; d. Each subcommittee member is required to attend meetings and evaluation meetings
regularly; e. Subcommittee members are required to report their activities and member list to PIC twice
per semester; f. The subcommittee might cooperate with the Current Affairs Subcommittee for Hall
publications.
V. Duties of Person-in-charge (PIC) a. To act as a channel for communication between the subcommittee and the executive
committee; b. To supervise the work of the subcommittee; c. To hold evaluation meetings with the subcommittee regularly.
105
5. Proposed Financial Budget Session 2014 – 2015
5.1 Inauguration Ceremony Income Price($) Quantity Balance($) Deposit 150 58 8700 Enrollment fee - alumni 120 15 1800 Total income
10500
Expenditure Catering 120 110 13200
5% Service charge / / 660 Cocktail session - Drink 13.5 4 54 Utensils - Paper plate 16.5 2 packs 33 Utensils - Fork 7.5 3 packs 22.5 Refreshment / / 420 Table stands 4 22 88 Signing pens 12 2 24 Signing boards 7 2 14 Posters(A3) 2 3 6 Invitation letters 5 19 95 Name plates / 45 22.5 Name cards / 45 7 Deposit refund 150 58 8700 Boutonniere - White / 40 750 Miscellaneous / / 20 Total expense
24116
Balance
-13616
106
5.2 Hall product design competition Expenditure Price($) Quantity Balance($) Prize 170 1 170 Poster 2 2 4 Miscellaneous / / 10 Total expenditure
184
Balance
-184
107
5.3 Easter Workshops Income Price($) Quantity Balance($) Enrollment fee - String Easter egg workshop 10 10 100 Enrollment fee - Chocolate Easter egg workshop 10 10 100 Total income 200
Expenditure Ingredient for chocolate eggs / / 120
String 6 5 30 PVA glue 20 2 40 Balloon 9.5 1 9.5 Total expenditure 199.5
Balance 0.5
109
5.4 First Superpass Income Price($) Quantity Balance($) Enrollment fees - cut roast suckling pig 20 35 700 Enrollment fees - hotpot 50 37 1850 Total income
2550
Expenditure Roast suckling pig 650 1 650
Food and drinks 50 37 1850 Utensils - Paper cup 11.3 2 packs 22.6 Utensils - Paper bowl 20.8 2 packs 41.6 Utensils - Chopstick 4.3 3 packs 12.9 Graduation gift 21.9 14 306.6 Red packets / 40 8 Red papers 4 6 24 Ink 10 1 10 Coins(1.3) 1.3 40 52 Plastic table cloth 22 1 22 Writing brush 8 7 56 Miscellaneous / / 30 Total expenditure
3085.7
Balance
-535.7
110
5.5 Summer Trip Income Price($) Quantity Balance($) Enrollment fee 70 20 1400 Total income
1400
Expenditure Posters 2 2 4
Catering(for BBQ dinner) 60 20 1200 String knit gloves 10.9 2 21.8 Charcoal 47.9 4 191.6 BBQ fork 2.7 22 59.4 Wire gauze 5.5 1 5.5 Wet tissue paper 7.5 2 15 Aluminium foil 13.9 1 13.9 Plastic table cloth 22 1 22 Plastic gloves 7.2 1 7.2 Utensil - Paper plate 16.5 1 pack 16.5 Utensil: Paper cup 11.3 1 pack 11.3 Utensil: Chopstick 4.3 2 8.6 Glass bottle - Gift 16 20 320 Decoration - Gift 7 5 35 Table salt - Gift 2.3 4 9.2 Chalk - Gift 5 2 packs 10 Plastic ball 20 2 40 Miscellaneous / / 10 Total expenditure
2001
Balance
-601
111
5.6 Orientation Period
5.6.1 Registration Day
Expenditure Price($) Quantity Balance($) Booth / / 600 Booth decoration / / 400 Lunch for OC 30 50 1500 Souvenir-File / 1000 3000 Leaflets / 500 310 Souvenir - Key-ring 1 500 500 Small cards / 500 400 Hall product 8 120 960 Transportation of lockers / / 1000 Miscellaneous / / 20 Total expenditure
8090
Balance
-8090
112
5.6.2 Touch day
Income Price($) Quantity Balance($) Enrollment fee 20 40 800
Total income
800
Expenditure Rope 12 4 48
Refreshment 15 40 600 Miscellaneous / / 10
Total expenditure
658 Balance 142
113
5.6.3 First High Table Dinner
Income Price($) Quantity Balance($) Enrollment fees - Non-hallmates 160 30 4800 Enrollment fees – Hallmates 130 20 2600 Total income 7400
Expenditure Catering 120 50 6000
5% Service charge / / 300 Table stands 4 6 24 Signing pens 12 2 24 Signing boards 7 2 14 Refreshment / / 117.5 Utensils - Plastic cup 11.3 2 22.6 Utensils - Plastic plate 16.5 2 33 Decoration materials - Balloons / / 9.5 Posters(A3) 2 6 12 Miscellaneous / / 10 Total expenditure 6566.6
Balance 833.4
114
5.6.4 Clay Class
Income Price($) Quantity Balance($) Enrollment fees - Non-hallmates 150 7 1050 Enrollment fees – Hallmates 80 7 560 Total income
1610
Expenditure Ultra light clay 35 15 525
Handicraft accessories / / 80 Miscellaneous / / 20 Total expenditure
625
Balance
985
115
5.6.5 Ukulele Class
Income Price($) Quantity Balance($) Enrollment fees – Without ukelele 280 1 280 Enrollment fees – With ukelele 500 9 4500 Total income
4780
Expenditure Ukelele 220 9 1980
Miscellaneous / / 10 Total expenditure
1980
Balance
2800
116
5.6.6 Dessert Class
Income Price($) Quantity Balance($) Enrollment fees 200 15 3000 Total income
3000
Expenditure Pre-class / / 120
Ingredients 180 15 2700 Plastic gloves (bags) 7.2 3 21.6 Miscellaneous / / 20 Total expenditure
2741.6
Balance
258.4
117
5.6.7 Bazaar
Income Price($) Quantity Balance($) Sales of inventory / / 1600 Total income
1600
Expenditure Inventory / / 800
Posters 2 1 2 Miscellaneous / / 10 Total expenditure
812
Balance
788
118
5.6.8 Orientation Camp
Income Price($) Quantity Balance($) Enrollment fees – Freshmen 450 60 27000 Enrollment fees - OC Members + Executive committees 380 31 11780 Total income
38780
Expenditure Pre-camp accommodation 57 31 1767
Pre-camp catering: breakfast 16 31 496 Pre-camp catering: Dinner 29 31 899 Accommodation – Weekend 57 91 5187 Accommodation – Weekday 28.5 182 5187 Accommodation - Day camp 8.5 91 773.5 Catering – Breakfast / / 3770 Catering – Lunch 29 273 7917 Catering – Dinner 29 273 7917 Camp tee: Freshmen (Hall-tee) 28.5 180 5130 Camp tee: OC + Ex-Cos (Helper-tee) 28.5 62 1767 Freshmen booklets 6.4 65 416 OC/Ex-Cos booklets 5.6 35 196 Transportation- Taxi fee 50 4 200 Transportation- vehicle service 195 5 975 Laundry 5 35 175 Insurance 8 90 720 Programme materials / / 500 Total expenditure
43992.5
Balance
-5212.5
119
5.7 Information Day Expenditure Price($) Quantity Balance($) Lunch for OC 30 18 540 Booth decoration / / 400 Miscellaneous / / 10 Total expenditure
950
Balance
-950
120
5.8 Second High Table Dinner Income Price($) Quantity Balance($) Enrollment fees 130 50 6500 Total income
6500
Expenditure Catering 120 50 6000
5% Service charge / / 300 Table stands 4 6 24 Signing pens 12 2 24 Signing boards 7 2 14 Refreshment / / 117.5 Utensil – Plastic cup 11.3 2 packs 22.6 Utensil – Plastic plate 16.5 2 packs 33 Decoration material – Balloons / / 9.5 Posters(A3) 2 3 6 Miscellaneous / / 10 Total expenditure
6560.6
Balance
-60.6
121
5.9 Second Superpass Income Price($) Quantity Balance($) Enrollment fees – Cut roast suckling pig 20 35 700 Enrollment fees – Dinner 50 30 1500 Total income
2200
Expenditure Roast suckling pig 650 1 650
Food and drink 60 30 1800 Utensil – Paper cup 11.3 2 packs 22.6 Utensil – Paper bowl 20.8 2 packs 41.6 Utensil – Chopstick 4.3 3 12.9 Red packets / 50 8 Red papers 4 6 24 Ink 10 1 10 Money in red packets 1.3 30 39 Plastic table cloth 22 1 22 Miscellaneous / / 10 Total expenditure
2640.1
Balance
-440.1
122
5.10 New Year Poon Choi Income Price($) Quantity Balance($) Enrollment fees 70 25 1750 Total income
1750
Expenditure Poon choi 600 2 1200
Rice 8 25 160 Drinks 12.5 4 50 Utensil – Chopstick 4.3 2 8.6 Utensil – Plastic bowl 20.8 1 20.8 Utensil – Plastic cup 11.3 1 11.3 Posters(A3) 2 2 4 Chinese dishes / / 500 Miscellaneous / / 10 Total expenditure
1964.7
Balance
-214.7
123
5.11 Drawing Class Income Price($) Quantity Balance($) Enrollment fee 20 7 140 Deposit 50 7 350 Total income
490
Expenditure Deposit refund 50 7 350
Drawing paper 5 8 40 Charcoal pencil 3.5 8 28 Fine colour / / 90 Miscellaneous / / 10 Total expenditure
518
Balance
-28
124
5.12 Sports Programmes Income Price($) Quantity Balance($) Enrollment fee: Dragon boat 250 22 5500 Deposit: Dragon boat 50 22 1100 Enrollment fee: Pool competition 10 16 160 Team fee: Badminton team 140 8 1040 Team fee: Handball team 140 10 1400 Team fee: Basketball team 20 15 300 Total income
9500
Expenditure
Interhall
Badminton(Men): Entrance fee / / 360 Badminton(Men): Club fee / / 400 Badminton(Men): Refreshment 5 24 120 Basketball: Entrance fee / / 360 Basketball: Umpire fee 180 4 720 Basketball: Refreshment 5 40 200 Handball: Entrance fee / / 360 Handball: Umpire fee 120 3 360 Handball: Refreshment 5 30 150 Uniform: Badminton team 120 8 960 Uniform: Handball team 120 10 1200
5190
Others
Badminton: Equipment 48 15 720 Football: Equipment 250 1 250 Basketball: Equipment 290 1 290 Handball: Equipment 250 2 500 Dragon boat: Entrance fee / / 2600 Dragon boat: Steersman fee / / 450 Dragon boat: Booth/tent rental / / 500 Dragon boat: Training fee / / 1600 Dragon boat: Refreshment / / 500 Dragon boat: Deposit 50 22 1100 Dragon boat: Uniform 90 22 1980 Dragon boat: Sunscreen 90 4 360
125
5.13 Cultural Programmes Expenditure Price($) Quantity Balance($) Annual fee / / 700 Bridge: Entrance fee / / 500 Debate: Entrance fee / / 500 Drama: Entrance fee / / 500 Bridge: Refreshment / / 200 Bridge: Printing / / 30 Debate: Workshop / / 150 Debate: Inter-hall friendly practice / / 400 Debate: Refreshment / / 200 Drama: Set / / 2500 Drama: Costume / / 500 Drama: Make-up / / 500 Drama: Props / / 1000 Drama: Printing / / 60 Drama: Refreshment / / 300 Miscellaneous / / 50 Total expenditure
8090
Surplus/Deficit
-8090
127
5.14 General Affairs Expenditure Price($) Quantity Balance($) Hall flag 49 25 1225 Photo and album 50 3 150 Hall application forms 0.8 100 80 Table cloth 44 2 88 Board design / / 300 Banner 68 1 68 Bags for holding hall stone 1.5 10 15 Hall-tee 28.5 60 1710 Total expenditure
3636
Balance
-3636
128
5.15 Welfare Programmes Expenditure Price($) Quantity Balance($) Pot 70 1 70 Stove 400 1 400 Rechargable battery 100 2 200 Battery charger 250 1 250 Cooking equipment / / 226 Pool equipment 500 1 500 First aid kits 80 1 80 Glass / 40 686 Cotton candy machine 200 1 200 Umbrella 15 5 70 Miscellaneous / / 20 Total expenditure
2702
Balance
-2702
129
5.16 Sub-committees Expenditure Price($) Quantity Balance($) Printing and posters / / 60 Board design / / 100 Refreshment / / 464 Miscellaneous / / 10 Total expense
634
Balance
-634
130
5.17 Total Net Balance Funding Total($) Furniture, Fixture and Equipment Fund 7000 Income and Expenditure Fund 20000 Hall Education Fund 20000 Total fundings 47000
Function Surplus/Deficit
Inauguration Ceremony -13616 Hall product design competition -184 First Superpass -785.7 Easter Workshops 0.5 Summer Trip -601 Registration Day -8090 Touch Day 142 First High Table Dinner 833.4 Clay class 985 Ukulele Class 2800 Dessert Class 258.4 Bazaar 788 Orientation Camp -5212.5 Information Day -950 Second High Table Dinner -60.6 Second Superpass -440.1 New Year Poon Choi -214.7 Drawing Class -28 Sports Programmes -6450 Cultural Programmes -8090 General Affairs -3636 Welfare Programmes -2702 Sub-Committees -634 Printing Service -481 Total Function Surplus/Deficit -46368.3
131
5.18 Overall Overview Overall Review
Function Percentage(%) Inauguration ceremony 29.36 Hall product design competition 0.40 First Superpass 1.69 Easter Workshop 0.00 Summer Trip 1.30 Registration Day 17.45 Touch Day -0.31 First High table dinner -1.80 Clay class -2.12 Ukulele class -6.04 Dessert class -0.56 Bazaar -1.70 Orientation camp 11.24 Information Day 2.05 Second High Table Dinner 0.13 Second Superpass 0.95 New Year Poon Choi 0.46 Drawing Class 0.06 Sports Programmes 13.91 Cultural Programmes 17.45 General Affairs 7.84 Welfare Programmes 5.83 Sub-Committees 1.37 Printing Service 1.04
Total 100
132
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