LANCASTER COUNTY, PA HAZARD MITIGATION PLAN M UNICIPALITY W EBINAR January 30, 2013 11:00 a.m

LANCASTER COUNTY, PAHAZARD MITIGATION PLAN

MUNICIPALITY WEBINARJanuary 30, 2013 11:00 a.m.

AGENDA

1. Welcome and Introductions

2. Project Overview

3. Hazard Mitigation Planning Process

4. Stakeholder Participation

5. Planning Timeline

6. Question and Answer Session

WELCOME AND INTRODUCTIONS

• Project Team • What is your background? – Municipal Official– Elected Official– Private Sector Employer– Educator– Critical Infrastructure Representative – Commonwealth of Pennsylvania – Federal Representatives

What Is Hazard Mitigation?

PROJECT OVERVIEW

PROJECT OVERVIEW

Hazard mitigation is any sustained action taken to reduce or eliminate long-term risk to life and property resulting from natural and human-made hazards.

PROJECT OVERVIEW

PROJECT OVERVIEW

PROJECT OVERVIEW

What Is a Mitigation Plan?

PROJECT OVERVIEW

PROJECT OVERVIEW

A Mitigation Plan is a community-driven, living document that communities use to reduce their vulnerability to hazards.

PROJECT OVERVIEW

Why Have a Mitigation Plan?

PROJECT OVERVIEW

Communities must have a plan to apply for and receive mitigation grants. These grants can augment local mitigation activities already being done. Ultimately, these actions reduce vulnerability, and communities are able to recover more quickly from disasters.

PROJECT OVERVIEW

Hurricane Sandy Presidential Declaration (DR 4099) for 16 Pennsylvania Counties

The President issued a Major Disaster Declaration that includes Public Assistance for 16 counties in Pennsylvania and Hazard Mitigation for all 67 counties. The declaration for Public Assistance includes the following counties: Bedford, Bucks, Cameron, Dauphin, Forest, Franklin, Fulton, Huntingdon, Juniata, Monroe, Northampton, Pike, Potter, Somerset, Sullivan and Wyoming. County and local governments, authorities, school districts, private non-profits, private nonprofit fire departments and private nonprofit rural electric cooperatives are eligible for assistance. All categories of assistance (Categories A through G) are included for these counties…

All 67 counties in Pennsylvania are eligible to apply for assistance under the Hazard Mitigation Grant Program. More details concerning this program will be made available at a later date. However, all counties should consult their Hazard Mitigation Plans for the potential projects already identified in their counties. Visit www.pema.state.pa.us for more information on this declaration.

PROJECT OVERVIEW

What is the planning process that is currently occurring in my community?

PROJECT OVERVIEW

Project Background

• The project began in September 2012

• Funded by a Federal Hazard Mitigation Grant

• Project Planning Team- Lancaster County Emergency Management Agency- Lancaster County Planning Commission - Delta Development Group, Inc.

• Project Partner Roles - County- Community - Delta Development Group, Inc.

PROJECT OVERVIEW

Primary Objectives

• Assess Current Conditions, Risks, and Capabilities that Exist Within the County

• Establish a strategy to reduce the effects of hazards on the County

• Generate and Deliver County All-Hazard Mitigation with FEMA “approval pending community adoption”

PROJECT OVERVIEW

Six-Step Planning Process1. Organize resources and convene a Planning Team (PT).2. Conduct a risk assessment.3. Assess capabilities.4. Create a mitigation strategy.5. Determine the plan’s maintenance process.6. Obtain Mitigation Plan approval and adoption.

PROJECT OVERVIEW

Hazard Mitigation Planning Process

Engage Community and Write the Plan

Receive “approved

pending adoption”

Formally Adopt Plan

Implement plan and execute projects

Begin 5 year

update process

Planning Phase (1-2 years)

Implementation Phase (5 years)

Update Phase (1-2 years)

What are the components of a Hazard Mitigation Plan?

HAZARD MITIGATION PLAN COMPONENTS

HAZARD MITIGATION PLAN COMPONENTS

• Community Profile

• Planning Process

• Risk Assessment

• Capability Assessment

• Mitigation Strategy

• Plan Maintenance

• Plan Adoption

HAZARD MITIGATION PLAN COMPONENTS

Community Profile

Risk Assessment

Capability Assessment

Mitigation Strategy

Planning Process

Plan Maintenance

Plan Adoption

What does the community look

like?

What hazards do we face?

What does everyone bring to

the table?

How do we reduce our

vulnerability to disasters?

Break the cycle of disaster

Community Profile• Geography and Environment

• Community Facts

• Population and Demographics

• Land Use and Development

HAZARD MITIGATION PLAN COMPONENTS

Planning Process

• Plan Development and Participation

• The Planning Team

• Public and Other Stakeholder Participation

• Meetings

• Incorporating Existing Planning Mechanisms

HAZARD MITIGATION PLAN COMPONENTS

Risk Assessment• Identifying Hazards

• Profiling Hazards

• Vulnerability Assessment

HAZARD MITIGATION PLAN COMPONENTS

Capability Assessment• Emergency Management

• Participation in the NFIP

• Planning and Regulatory Capability

• Administrative and Technical Capability

• Fiscal Capability

• Political Capability

HAZARD MITIGATION PLAN COMPONENTS

Mitigation Strategy• Goals and Objectives

• Mitigation Techniques

• Mitigation Action Plan

• Mitigation Projects

HAZARD MITIGATION PLAN COMPONENTS

Plan Maintenance• Monitoring, Evaluating, and Updating the Plan

• Incorporation into Other Planning Mechanisms

• Continued Public Involvement

• The Plan is to be updated five years after the plan becomes official

HAZARD MITIGATION PLAN COMPONENTS

Plan Adoption• Contains copies of the adopted HMP from each of the

municipalities that participate

HAZARD MITIGATION PLAN COMPONENTS

As a member of the community what is my role in the planning process?

STAKEHOLDER PARTICIPATION

STAKEHOLDER PARTICIPATION

The role of the community

• Provide Local Information

• Identify a potential project in your community

• Actively Participate in the Planning Process

• Adopt the plan after the plan is “approved pending community adoption”

• Work with the County to apply for funding to execute hazard mitigation projects

How can I provide input into the planning process?

STAKEHOLDER PARTICIPATION

STAKEHOLDER PARTICIPATION

Community Members

•Evaluation of Identified Hazards and Risk• Hazard Ranking Worksheet • Evaluation of Mitigation Strategy • Comment on the HMP Draft

Municipal Officials

•Evaluation of Identified Hazards and Risk• Capabilities Assessment Worksheet• Hazard Ranking Worksheet • Evaluation of Mitigation Strategy •NFIP Survey • Comment on the HMP Draft• Identify a Project in your Municipality

STAKEHOLDER PARTICIPATION

Evaluation of Identified Hazards and Risks

• This worksheet allows you to evaluate hazards and to identify any new hazards that may exist.

• PART I: Note any changes in frequency, magnitude, or geographic extent by placing “NC,” “I,” or “D” in the second column within the past five years

• PART II: Evaluate the list of hazards to determine if other hazards exist in the County

STAKEHOLDER PARTICIPATION

Capability Assessment Survey

• Capability Assessment Survey

• Information Used to Evaluate Jurisdictional Capabilities and Plan Development

• One Per Jurisdiction

STAKEHOLDER PARTICIPATION

Hazards Ranking Worksheet

• Contains the preliminary results of the Risk and Vulnerability Assessment

• Provides an opportunity to comment on the ranking of hazards in the County

• Distributed at the Risk Assessment Review Meeting

STAKEHOLDER PARTICIPATION

Evaluation of the Mitigation Strategy Worksheet

• Contains the preliminary mitigation strategy for the County

• Allows the opportunity to determine if goals and objectives are in line with that of the community

STAKEHOLDER PARTICIPATION

National Flood Insurance Program Survey

• Asks various information related to zoning and ordinances related to flooding in the community

STAKEHOLDER PARTICIPATION

Public Draft Comment Form

• Provide feedback on the draft HMP

STAKEHOLDER PARTICIPATION

Project Submission

• Identify a potential project within your community

• Does not guarantee funding is available or a grant will be awarded, but having the project in the plan helps

TIMELINE & FURTHER INFORMATION

What is the timeline for the project, and how do I find more information about the HMP?

PLANNING TIMELINE

Date Task ItemSeptember 2012 Planning Process BeganOctober 17, 2012 Stakeholder Kick-off MeetingOctober 17, 2012 →November 30, 2012 Hazard Vulnerability AssessmentOctober 17, 2012 →November 30, 2012 Risk AssessmentNovember 1, 2012 →December 7, 2012 Draft Mitigation Strategy

December 18, 2013 Public Meeting to Review Mitigation Strategy

December 7, 2012 → February 8, 2013 Develop the Multi-Hazard Mitigation Plan Week of March 22, 2013 Public Meeting to Review DraftWeek of March 22, 2013 Submit Draft to PEMA for ReviewWeek of April 19, 2013 Initial Submission to FEMA Region III“Approval Pending Community Adoption” Presentation of Plan to County

Commissioners for Adoption

PROJECT WEBSITE

Lancaster County Hazard Mitigation Plan Project Web Site:http://lancema.us

PROJECT CONTACTS

info@hmp.lancema.us

Kyle OverlyDelta Development Group, Inc.

Phil Colvin Lancaster County EMA