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Institutional Service
Strengthening Historically Black Colleges and Universities
Karen Epps, ED Program OfficerJune 26, 2015
2015 Technical Assistance Workshop
Grant Closeout SAFRA Grant Awards Revisions Important Dates Q & A
AGENDA
2015 Technical Assistance Workshop
GRANT CLOSEOUT
2015 Technical Assistance Workshop
Phases of closeout process
Liquidation - 90 days
Suspension – Six months
Manual Closeout – Six months
Closed - Complete
Grants are closed when
The project period has ended
Submission of required reports
Zero funds available
GRANT CLOSEOUT
2015 Technical Assistance Workshop
GRANT CLOSEOUTCompliance √ Non-Compliance ╳
▶ Required documentation ▶ Missing documentation
▶ Satisfactory documentation ▶ Unsatisfactory documentation
▶ G5 acceptance of financial ▶ Failure to meet grant status terms
▶ Fulfillment of grant terms ▶ Unresponsiveness
2015 Technical Assistance Workshop
Required documentation
Final Performance Report
Final Financial Report
Accounting of Property
Confirmation of Unspent Funds
GRANT CLOSEOUT
2015 Technical Assistance Workshop
Grant award records must be retained for three years
GRANT CLOSEOUT
2015 Technical Assistance Workshop
The current SAFRA grant awards
Ends September 30, 2015
Ensure all funds are encumbered by 9/30
Submit a no cost extension if needed
Prepare for the award closeout
SAFRA AWARD
2015 Technical Assistance Workshop
SAFRA AWARDThe new SAFRA grant award
A 5-year grant award (10/1/15 – 9/30/20)
Must submit application through G5
Due date is August 31, 2015
Specific instructions forthcoming
2015 Technical Assistance Workshop
SAFRA AWARD
Legislatively Allowable Activities (1) purchase, rental, or lease of scientific or laboratory equipment
for educational purposes, including instructional or research purposes;
(2) Construction, maintenance, renovation, and improvement in classroom, library, laboratory, and other instructional facilities, including purchase or rental of telecommunications technology equipment or services;
(4) Academic instruction in disciplines in which Black Americans are underrepresented;
(5) Purchase of library books, periodicals, microfilm, and other educational materials, including telecommunications program materials;
(10) Establishing or enhancing a program of teacher education designed to qualify students to teach in a public elementary or secondary school in the State that shall include, as part of the program, preparation for teacher certification
2015 Technical Assistance Workshop
SAFRA AWARD
2015 Technical Assistance Workshop
Legislatively Allowable Activities Physical or Natural Sciences Mathematics Computer Science or Information
Technology or Science Engineering Language Instruction International Affairs Nursing or Allied Health Professions
SAFRA AWARD
The new SAFRA grant award
Must submit application through G5 Specific instructions forthcoming Deadline is 4:30PM, August 31,
2015
Early is on time!2015 Technical Assistance Workshop
REVISIONS
Changes requiring prior approval
Budget Scope or Objective Key Personnel Absence/Reduction of Project Director’s
Time Transfer of Funds Subawarding or Contracting Work
2015 Technical Assistance Workshop
REVISIONS
2015 Technical Assistance Workshop
Submit Prior Approval Requests
Case by case basis In writing 30 days to respond Consult with your Program Officer
2015 Technical Assistance Workshop
Important DatesJuly 6, 2015 Award Letters emailed to Institutions
August 31, 2015 Phase II Data Due
HBCU: hbcu.phaseii@ed.gov
SAFRA: G5 and email signature pages to hbcu.safra@ed.gov
September 1-30, 2015 Review of applications and budgets
October 1, 2015 Funds available via G5 All DATES
are subject
to CHANGE
Darryl Davis South Carolina and TexasKaren Epps Florida and TennesseeShanesia Hadley Pennsylvania, Missouri and OklahomaWendy Lawrence Arkansas, Maryland, North Carolina and OhioBernadette Miles Delaware, District of Columbia, Kentucky, Mississippi and VirginiaStacey Slijepcevic AlabamaWinston Skerrett Georgia, Louisiana, Virgin Islands and West VirginiaSheryl Wilson HBCU Master’s Program
2015 Technical Assistance Workshop
HBCU Program Staff
Darryl Davis PBI Master’s ProgramKaren Epps Minorities and Retirement Security ProgramBernadette Hence Minority Science and Engineering Improvement ProgramWendy Lawrence HBCU ProgramsBernadette Miles PBI ProgramsStacey Slijepcevic Minority Science and Engineering Improvement ProgramWinston Skerrett HBGI ProgramSheryl Wilson HBCU Master’s Program
2015 Technical Assistance Workshop
HBCU and PBI Grants Division
Program Leads
Darryl Davis (202) 502-7657Darryl.Davis@ed.govKaren Epps (202) 502-7774Karen.Epps@ed.govShanesia Hadley (202) 502-7521Shanesia.Hadley@ed.govBernadette Hence (202) 219-7038Bernadette.Hence@ed.govWendy Lawrence (202) 219-7097Wendy.Lawrence@ed.govBernadette Miles (202) 502-7616Bernadette.Miles@ed.govStacey Slijepcevic (202) 219-7124Stacey.Slijepcevic@ed.govWinston Skerrett (202) 502-7522Winston.Skerrett@ed.govSheryl Wilson (202) 502-7546 Sheryl.Wilson@ed.gov
Donald Watson, Director (202) 219-7037Donald.Watson@ed.gov
2015 Technical Assistance Workshop
Program Staff Contact Information
QUESTIONS
2015 Technical Assistance Workshop
2015 Technical Assistance Workshop
THANK YOU!!!
IMPORTANT DISCLAIMER This presentation has been prepared by Karen Epps, Program Officer with the U.S. Department of Education. The information contained in this presentation is believed to be accurate and represents the most current information on the subject. However, the preparer reserves the right to amend or replace the content of this presentation at her discretion. The information as outlined is the property of Program Officer Epps and should not to be changed or altered in any way without her expressed, written permission.
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