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Innovation and Networks Executive Agency (INEA):
A General Overview
CEF-Telecom
SAFER INTERNET GENERIC SERVICES CALL FOR PROPOSALS – INFO DAY
23 May 2014
Presentation overview • Welcome to INEA
• INEA at a glance
• Programmes and tasks
• Budget
• Organisation
• Partnership with the Commission
• Management and supervision
• Goals
• Track record
• Past financial and operational highlights
• Key Performance Indicators
• Added value for you
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Welcome to INEA
INEA - Innovation and Networks Executive Agency Operational since 1 January 2014
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INEA AT A GLANCE
Established 23 December 2013 – 2013/801/EU. Specific tasks are outlined in C(2013) 9235 of 23 December 2013 and concern phases of programme implementation and stages in the lifetime of projects
115 specialist staff – multinational team (25 nationalities) mostly with experience from the EU institutions. 200 more new staff to be recruited including energy specialists – 62 new staff in 2014
Supervised by 4 parent Commission DGs: ENER, MOVE, RTD, CNECT
Set to manage over 2000 projects with a budget of €37 billion
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Programmes and tasks
From 2014 to 2020 INEA has been entrusted by the Commission with the implementation of parts of several major EU programmes:
• CEF programme (transport ⃰, energy and telecommunications);
• Transport and energy research under the Horizon 2020 programme;
• The legacy of the TEN-T programme;
• The legacy of the Marco Polo programme (which under the last MFF was managed by EACI – now EASME)
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* Including Cohesion Fund allocation
Budget to be managed by INEA (Total: €37 billion)
INEA internal organisation
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Director Dirk Beckers
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CEF Department (C)
Dirk Beckers (Acting)
Horizon 2020 Department (H)
Alan Haigh
Programme Support &
Resources Department (R) Anna Panagopoulou
C01 - Transport
Morten Jensen (Acting)
Baltic Sea (DE, DK, SE, FI, EE, LV, LT, PL) +
MoS, ERTMS
C02 - Transport
Cristobal Millan de la Lastra
East Mediterranean, Black Sea, Southeast
Europe (AT, CZ, SK, SI, HU, HR, RO,BG,
EL,IT,MT,CY) + Marco Polo
C03 - Transport
Yiannis Giogkarakis
West Mediterranean, Atlantic Sea
(PT,ES,FR,BE,NL,LU,UK,IE) + ITS, RIS, ATM
C04 – Energy & ICT
Yiannis Giogkarakis (Acting)
H01 - Energy
Alan Haigh (Acting)
H02 - Transport
Alan Haigh (Acting)
R02 - Administrative Finance, Legal
and Financial Management
Dirk Beckers (Acting)
R03 - Operational Finance
Joachim Ball
R01 -Programme Support,
Coordination, & Communication
Bernadette Frederick
Accounting
Milena Chakarova
R04 - HR, IT & Logistics
Anna Panagopoulou (Acting)
Internal Audit
Michael Adriaen
Assistant Thomas Kellermann
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Partnership with the Commission
Commission defines the policy
Makes all policy-making and programming decisions, carries out institutional tasks Defines strategy, objectives and priority areas of action Selects the projects/actions for co-financing and adopts the Grant Decisions or Agreements Monitors the Agency Evaluates the EU programmes and the Agency’s performance
INEA Makes implementation
happen
Follows up the technical and financial implementation of the actions Manages the entire project lifecycle Executes the budget Gives feedback, assistance and reports to the Commission Provides administrative support to the beneficiaries of EU financing Coordinates with other Commission services, programmes, Institutions and financial instruments
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Management and Supervision European Commission Parent DGs
• Relationship defined in the Act of Delegation
• Working methods in the Memorandum of Understanding (MoU)
• Responsible for monitoring the Agency
• Report to the EU Commissioners on the Agency’s activities
INEA Steering Committee
• Members appointed by the Commission represent the parent DGs
• Supervises Agency activities including: Annual Work Programme, Administrative budget, Annual Activity Report, Annual Accounts, organisational structure, internal control, audit and communication
Management Team
• Director, Heads of Department/ Unit - all Commission officials
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Goals
Support to the Commission
• Feedback for policy-making through contributions to programme evaluation and reporting on implementation
• Promote the EU programmes and increase their visibility
• Exploit cross-programme synergies and economies of scale
• Assist in optimising EU financial support to attract private finance
Support to implementation
• Use expertise to increase efficiency of project/programme management
• Streamline and harmonise procedures
• Bring innovative ideas, concepts and products to implementation
• Bridge the gap between research results and infrastructure development
Support to beneficiaries
• Provide a single and simplified access point for funding
• Develop close working relations
• Promote best practices, offer guidance and technical support
• Develop synergies with stakeholders
• Provide technical support to all stakeholders in financial engineering
Track record
INEA is the successor of the Trans-European Transport Network Executive Agency (TEN-T EA) TEN-T EA was originally created by the European Commission in 2006 to manage the technical and financial management of the TEN-T Programme, projects and budget TEN-T EA's project portfolio consisted of 594 projects, with 100 employees and a budget to manage of €7.4 billion (TEN-T Programme 2007-2013) and €0.8 billion (2000-2006.)
Experience gained by TEN-T EA laid a solid foundation for future programme and project management
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Past financial and operational highlights TEN-T EA's excellent reputation and performance resulted in INEA being given the largest
budget of all executive agencies in the current financial period 2014-2020 (5x TEN-T EA's
previous budget - €7.4 billion to 37 billion)
TEN-T EA delivered expertise, service and high quality programme management to
stakeholders – in particular by improving technical and financial follow-up,
streamlining and simplifying processes, and increasing visibility of results and
successes. Best practices were developed and recognised as benchmarks by stakeholders
• 1200 proposals evaluated in 11 Calls for Proposals
• 833 new actions and amendments adopted – 374 on-going
• 1000 meetings with beneficiaries organised in last 3 years
• 2000+ payments made
• 12 Info Days and Project Management Workshops - 4000 participants
• Mid-term review of project portfolio enabled reallocation of unused funds to new calls for proposals. €311 million re-injected into the programme.
• Close monitoring allowed further re-cycling of funds - calls in 2012/2013 for almost €2 billion
• Feedback to policy-making through contributions to programme evaluation, and reporting on implementation, in particular at Member State and Priority Project level
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Key Performance Indicators I • Excelling vis-à-vis the requirements of the Financial Regulation in particular for the
time to pay, and the time to grant
• Late payment rate close to 0%
• Residual error rate for the TEN-T Programme 2007-2013 of less than 1%
• 100% of the budget executed each year
• 15-20 external audits each year (20% of payments from the preceding year)
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Improvements in the net time taken to make payments to the beneficiaries
Improvements in the gross time to pay
Key Performance Indicators II
Time to inform: from deadline for submitting applications for funding, to date of last letter sent to inform applicants of the results
Time to grant: from date of the last letter sent to inform applicants of the
result of the selection procedure, to date of the signature of the grant agreement by the last party or date of notification of the grant Decision
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Time to inform Time to grant
INEA's added value for you: Support for the deployment of broadband networks and promotion of interconnected and interoperable national public services on-line through the effective and efficient technical and financial management of the CEF Telecom Programme • Improved financial management
• More dedicated resources to better monitor the actions
• New project management approaches, techniques, IT tools, templates, forms
• Simplified/streamlined administrative procedures
• High quality support to project promoters — in particular expertise in financial
engineering, engineering, environmental issues and public procurement etc.
• Simplified and streamlined procedures and work flows (revised models, forms etc.)
• Faster response times (reduced time to pay and rapid reaction to all requests)
• Increased services and targeted flow of information to project promoters, EU
Member States and the Commission
• Improved visibility for EU support to infrastructure actions/projects through
communication/dissemination activities
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For more information
Internet website: http://inea.ec.europa.eu/
Twitter: https://twitter.com/inea_eu
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