HOW TO ORGANIZE THE FINANCIAL REPORT

HOW TO ORGANIZE THE FINANCIAL

REPORT

PARTS2 & 3

SELECT A RECEIPT

1

PUT A NUMBER ON THE RECEIPT IN THE UPPER RIGHT CORNER. START WITH “1” AND CONTINUE WITH “2”, THEN “3”, ETC.

1

DRAW A CIRCLE AROUND THE NUMBER.

1

This receipt is for Desks, Chairs and Tables. In summary they could be called “Furnishings”.

GO TO THISPAGE

Project Accounting Report VSO Project Number & Title: ____________________________________________

Part 2: Project Expense Summary

Major Expense Category Amount

Project Accounting Report VSO Project Number & Title: ____________________________________________

Part 2: Project Expense Summary

Major Expense Category Amount

Fill in this line.

Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____

Part 2: Project Expense Summary

Major Expense Category Amount

Fill in this line.

Page number ______________

PAGE TOTAL

Remember to put the page numberat the bottomof the page!

Part 2 starts with “1” again.

Page number ____1_________

PAGE TOTAL

Remember to put the page numberat the bottomof the page!

Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]

Part 2: Project Expense Summary

Major Expense Category Amount

Enter the “Major

Expense Category”

Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]

Part 2: Project Expense Summary

Major Expense Category Amount

FURNISHINGS

Enter the “Major

Expense Category”

YOU CAN SEE THAT VSO IS ASKING YOU TO GROUP EXPENSES IN CATEGORIES. DETAIL IS IMPORTANT, BUT IF THERE ARE MORE THAN 22 “MAJOR EXPENSE CATEGORIES”, PLEASE CONTACT THE VSO OFFICE.

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

MAJOR EXPENSE CATEGORY NAME:_____________________________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

MAKE A COPYOF THIS

PAGE

Project Accounting Report VSO Project Number & Title: ___________________________________________________________________

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

MAJOR EXPENSE CATEGORY NAME:_____________________________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

Project Accounting Report VSO Project Number & Title: ___________________________________________________________________

Fill in this line.

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

MAJOR EXPENSE CATEGORY NAME:_____________________________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____

Fill in this line.

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

MAJOR EXPENSE CATEGORY NAME:_____________________________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____

In order to fill in NAME…..

GO TO THISPAGE

Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]

Part 2: Project Expense Summary

Major Expense Category Amount

FURNISHINGS

COPY THIS

NAME

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

MAJOR EXPENSE CATEGORY NAME:_FURNISHINGS______________________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____

FillIn

NAME

1 RECEIPT NUMBER

RECEIPT DATE

RECEIPT ITEMS

RECEIPT AMOUNT

GO BACK TO THE RECEIPT

FILL IN THE APPROPRIATE LINE IN THE FORM

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

MAJOR EXPENSE CATEGORY NAME:_FURNISHINGS______________________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

1 31-01-52 DESKS, CHAIRS, TABLES 24.550

Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____

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SELECT ANOTHER RECEIPT

PUT A NUMBER ON THE RECEIPT, IN THE UPPER RIGHT CORNER.

2

DRAW A CIRCLE AROUND THE NUMBER.

2

THIS RECEIPT HAS A NUMBER OF ITEMS.

THERE ARE FURNISHINGS

AND THERE ARE COMPUTER MATERIALS

2

GO TO THISPAGE

Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]

Part 2: Project Expense Summary

Major Expense Category Amount

FURNISHINGS

Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]

Part 2: Project Expense Summary

Major Expense Category Amount

FURNISHINGS

COMPUTER MATERIALS

Enter the “Major

Expense Category”

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

MAJOR EXPENSE CATEGORY NAME:_____________________________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

MAKE A NEW COPYOF THIS

PAGE

Project Accounting Report VSO Project Number & Title: ___________________________________________________________________

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

MAJOR EXPENSE CATEGORY NAME:_____________________________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

Project Accounting Report VSO Project Number & Title: ___________________________________________________________________

Fill in this line.

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

MAJOR EXPENSE CATEGORY NAME:_____________________________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____

Fill in this line.

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

MAJOR EXPENSE CATEGORY NAME:_____________________________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____

In order to fill in NAME…..

GO TO THISPAGE

Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]

Part 2: Project Expense Summary

Major Expense Category Amount

FURNISHINGS

COMPUTER MATERIALS

COPY THIS

NAME

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

MAJOR EXPENSE CATEGORY NAME:_COMPUTER MATERIALS________________

Receipt Number

Date List Receipt Item Receipt Item Amount

Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____

FillIn

NAME

RECEIPT NUMBER 2

ITEM AMOUNT

RECEIPT DATE

RECEIPT ITEM

GO BACK TO THE RECEIPT

GO TO THIS PAGE

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

1 31-01-52 DESKS, CHAIRS, TABLES 24,550

FILL IN THE APPROPRIATE LINE IN THE FORM

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

1 31-01-52 DESKS, CHAIRS, TABLES 24,550

FILL IN THE APPROPRIATE LINE IN THE FORM

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

1 31-01-02 DESKS, CHAIRS, TABLES 24,550

2 13-02-02 VENTILATOR 4,140

RECEIPT NUMBER 2

ITE

M A

MO

UN

T T

OT

AL

RECEIPT DATE

RECEIPT ITEMS

5.188,00

GO BACK TO THE RECEIPT

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS______________

Receipt Number

Date List Receipt Item Receipt Item Amount

GO TO THIS PAGE

FILL IN THE APPROPRIATE LINE IN THE FORM

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

FILL IN THE APPROPRIATE LINE IN THE FORM

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

2

NOTE: YOU ARE USING THESAME RECEIPT NUMBER BECAUSE

IT IS THE SAME RECEIPT!

FILL IN THE APPROPRIATE LINE IN THE FORM

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

2 13-02-02 COMPUTER MATERIALS 5.188,00

WHEN YOU FINISH ENTERING

ALL THE RECEIPTSGo to

Instruction Powerpoint _part 3