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BOTApproves
?
SPFU releases funds thru
SAP workflow notification
Y
End
PE processbegins
ROW Required
?
PDB checks project
documents
Documentscomplete
?
Schedule change needed
N
Required documents produced
Project added to BOT Agenda (Items J, K, L,
or M)
Y
N
PDB receives copy of final
ROW plans Title Sheet and
Transmittal Letter& funding request
Y
N
Division sends request for
construction funds to PDU
ROW acquisition process begins
EndBOT
approves?
SPFU releasesfunds thru SAP
workflow notification to PMU & original
requester
ROW plans developed
SeeAdv. ROW acquisition process if needed
PMU sendsauthorization letter to
ROW Branch and Utilities Coordination Unit
PDU checks project
documentation
Construction Begins
End
Y
PDB obtains FHWA
approval on Federal AId
projects
Y
PDB obtains FHWA approval on
Federal Aid projects
FHWA checks project
documentation on Federal Aid
Projects
Project added to BOT Agenda (items J, K,
L, or M) using construction estimate
amount
BOTApproves
?
N
SPFU releasesfunds thru SAP
workflow notification to PMU & requester
Y
N
N
Y
Submit request for Preliminary Engineering
funds to PDB
Is Project in the TIP?
Project added to BOT agenda
(J, K, L, or M)
Request PDB add Project to
TIP (BOT Agenda Item N)
Start
PDB checks the request& adjusts if
needed
POC Project
or State Force Account
?
Y
Y
Refer to Other
Funding Processes
N
Checks:ROW & Let dates agree with TIPInitial PE $ amount allowed is 10% of TIP Construction Estimate. Signed Agreements received by PMU
- Right of Way funds are programmed in the TIP for appropriate fiscal year.- Environmental Planning Documents are complete.- Combined (or Final Field) Inspection was conducted.- Location and Design Approval Letter (LADA) was received.- ROW consultation was conducted if Environmental Document is > 1 year old
(does not apply for PCE or State Minimum Criteria Checklist projects).- Latest ROW Estimate provided if available- Proposed Letting Date Provided
FHWA Approves
?N
FHWA Approves
?
N
Y
Project Advertised
for Bid
Contract Awarded
Type of Project
?
POC
State Forces
Requests typically from:Bridge Maintenance UnitDivision Engineer
Funding Process for TIP Projects Constructed through Purchase Order Contracts
by a Division (DPOC) or
by the Bridge Maintenance Unit (BPOC) revised 5-24-2007
Clarifications & Abbreviations:POC cap = $1.2 M; else project is let (see related flowcharts for TIP Projects Let to Contract)Includes projects designed &/or constructed by State ForcesBOT - NCDOT Board of TransportationSPFU - State Project Funding Unit (Fiscal)PDB - Program Development BranchPMU - Project Management Unit of Program Development BranchTIP - NCDOT Transportation Improvement ProgramFFMU - Federal Funds Management UnitPE - Preliminary EngineeringROW - Right of Way
Business Units
Color Key:
Fiscal
Program Development Branch
R/W and Utility Relocation are added at the TIP amount (Unless otherwise requested, in Urban areas 10% of this is assumed for Utility Relocation and 5% in Rural areas).
Program Development Branch
Checks for POC:- Check line item estimatesChecks for State Force Account :- Letter of Justification to show savinngs in time, cost or safety over POC- Cost estimate for State ProjectChecks for both POC and State Force Account :- Construction funds are programmed in the TIP for appropriate fiscal year.- Environmental Planning Documents are complete.- Combined (or Final Field) Inspection was conducted.- Location and Design Approval Letter (LADA) was received.- Construction consultation was conducted if Environmental Document is > 1 year old
(does not apply for PCE or State Minimum Criteria Checklist projects).- ROW Certification Letter is on file (federally funded only)- Signed Agreements received by PMU
Provide copy of Low Bid to PMU
Recommended