BOTApproves

?

SPFU releases funds thru

SAP workflow notification

Y

End

PE processbegins

ROW Required

?

PDB checks project

documents

Documentscomplete

?

Schedule change needed

N

Required documents produced

Project added to BOT Agenda (Items J, K, L,

or M)

Y

N

PDB receives copy of final

ROW plans Title Sheet and

Transmittal Letter& funding request

Y

N

Division sends request for

construction funds to PDU

ROW acquisition process begins

EndBOT

approves?

SPFU releasesfunds thru SAP

workflow notification to PMU & original

requester

ROW plans developed

SeeAdv. ROW acquisition process if needed

PMU sendsauthorization letter to

ROW Branch and Utilities Coordination Unit

PDU checks project

documentation

Construction Begins

End

Y

PDB obtains FHWA

approval on Federal AId

projects

Y

PDB obtains FHWA approval on

Federal Aid projects

FHWA checks project

documentation on Federal Aid

Projects

Project added to BOT Agenda (items J, K,

L, or M) using construction estimate

amount

BOTApproves

?

N

SPFU releasesfunds thru SAP

workflow notification to PMU & requester

Y

N

N

Y

Submit request for Preliminary Engineering

funds to PDB

Is Project in the TIP?

Project added to BOT agenda

(J, K, L, or M)

Request PDB add Project to

TIP (BOT Agenda Item N)

Start

PDB checks the request& adjusts if

needed

POC Project

or State Force Account

?

Y

Y

Refer to Other

Funding Processes

N

Checks:ROW & Let dates agree with TIPInitial PE $ amount allowed is 10% of TIP Construction Estimate. Signed Agreements received by PMU

- Right of Way funds are programmed in the TIP for appropriate fiscal year.- Environmental Planning Documents are complete.- Combined (or Final Field) Inspection was conducted.- Location and Design Approval Letter (LADA) was received.- ROW consultation was conducted if Environmental Document is > 1 year old

(does not apply for PCE or State Minimum Criteria Checklist projects).- Latest ROW Estimate provided if available- Proposed Letting Date Provided

FHWA Approves

?N

FHWA Approves

?

N

Y

Project Advertised

for Bid

Contract Awarded

Type of Project

?

POC

State Forces

Requests typically from:Bridge Maintenance UnitDivision Engineer

Funding Process for TIP Projects Constructed through Purchase Order Contracts

by a Division (DPOC) or

by the Bridge Maintenance Unit (BPOC) revised 5-24-2007

Clarifications & Abbreviations:POC cap = $1.2 M; else project is let (see related flowcharts for TIP Projects Let to Contract)Includes projects designed &/or constructed by State ForcesBOT - NCDOT Board of TransportationSPFU - State Project Funding Unit (Fiscal)PDB - Program Development BranchPMU - Project Management Unit of Program Development BranchTIP - NCDOT Transportation Improvement ProgramFFMU - Federal Funds Management UnitPE - Preliminary EngineeringROW - Right of Way

Business Units

Color Key:

Fiscal

Program Development Branch

R/W and Utility Relocation are added at the TIP amount (Unless otherwise requested, in Urban areas 10% of this is assumed for Utility Relocation and 5% in Rural areas).

Program Development Branch

Checks for POC:- Check line item estimatesChecks for State Force Account :- Letter of Justification to show savinngs in time, cost or safety over POC- Cost estimate for State ProjectChecks for both POC and State Force Account :- Construction funds are programmed in the TIP for appropriate fiscal year.- Environmental Planning Documents are complete.- Combined (or Final Field) Inspection was conducted.- Location and Design Approval Letter (LADA) was received.- Construction consultation was conducted if Environmental Document is > 1 year old

(does not apply for PCE or State Minimum Criteria Checklist projects).- ROW Certification Letter is on file (federally funded only)- Signed Agreements received by PMU

Provide copy of Low Bid to PMU