Florida International University HR Liaisons Meeting January 21, 2010

Florida International UniversityHR Liaisons Meeting

January 21, 2010

AGENDA

• Introduction • Miami Heat College Night• Office of Employee Assistance (OEA) Overview• New Policies• Changes to Existing Policies• 4/10 Summer Schedule 2010• Personnel Records• Other Updates• Important Dates• Wrap Up

Office of Employee Assistance

• Enhance the quality of life of FIU faculty and staff;

• Improve personal and organizational effectiveness;

• Create a healthier campus community

OEA OVERVIEW

Our Mission

Confidential Services for FIU Employees and Immediate Family Members…

• Consultation• Assessment• Counseling or Coaching • Referral Services

OEA OVERVIEW

Limits to Confidentiality if…• Danger to others• Danger to self• Child/Elder Abuse• Subpoena to produce records

OEA OVERVIEW

What are some types of problems that employees bring to the Office

of Employee Assistance ?

OEA OVERVIEW

Stress

Relationship ProblemsSeparation Divorce

Financial Issues

Parenting Concerns

Bereavement

Illness DisabilityGrief and Loss

Food/Eating Problems

Alcohol / Drug Abuse

Anxiety

Depression

Natural Disasters

FLOODS & FIRE

OEA Clinical Staff can provide brief counseling which may include…

• Support and Encouragement• Recommendations for coping strategies• Opportunities to explore options and

alternatives• A safe environment to test out and

practice new skills…• Problem-solving and coaching

OEA OVERVIEW

Whatever the challenges or concerns, OEA clinical staff will provide professional help to …

• Overcome Depression & Anxiety• Improve Relationships• Enhance Communication Skills• Increase Resilience• and more!

OEA OVERVIEW

So, if you are bringing your problems to work or……

if work is causing problems in your personal life….

OEA OVERVIEW

Call the professionals at the…

Office Of Employee Assistance

…Experts at Resolving Problems

OEA OVERVIEW

Additional services for Departments and Teams

• Customized Training and Workshops• Team Building Facilitation• Critical Incident Response

OEA OVERVIEW

Enhancing the quality of life for faculty & staff

Improving personal & organizational effectiveness

Creating a healthier campus community

OEA OVERVIEW

Professional

Confidential

Problem Resolution

OEA OVERVIEW

Assessment

Consultation

Referral

Intervention

OEA OVERVIEW

No need to feel lost in a crowd or overwhelmed by problems

OEA OVERVIEW

CALL

305-348-2469For a confidential consultation

Office Hours at Modesto A. Maidique and Biscayne Bay Campuses

OEA OVERVIEW

Our Clinical Staff

Dr. Kate Kominars, Director and Licensed Psychologist

Dr. Minca Brantley, Licensed Psychologist

OEA OVERVIEW

Here to help!

www.oea.fiu.edu

OEA OVERVIEW

Policies

NEW POLICIES

Domestic Violence Leave Policy

• Employee entitlement of up to three (3) days of unpaid leave in a twelve (12) month rolling year period to deal with issues relating to domestic violence suffered by an employee, employee’s family or household member.o Obtain an injunctiono Obtain medical or mental health careo Seek services from a victim services organizationo Seek legal assistanceo Secure existing housing from the perpetrator

• Employee use accrued leave, if available• Documentation must be provided such as –o Medical or professional treatment of serviceso Social or faith-based serviceso Law enforcement or legal proceedings

• Employees may seek assistance and referrals from the Office of Employee Assistance

http://policies.fiu.edu/files/708.pdf

NEW POLICIES

Workplace Violence Policy

• Currently, policy does not exist to address workplace violence

• In response to changing environment• Zero tolerance communication to University community

regarding workplace violence

http://policies.fiu.edu/files/709.pdf

CHANGES TO EXISTING POLICIES

FMLA, Maternity/Paternity and Medical Leave Policy

• Update policy per FMLA Regulation to ensure compliance - revision includes allowance for military leave qualifying events, such as:

• Exigency event (prepare for military leave),• Care for injured service member;

• Clarify difference between FMLA maternity/paternity leave, University maternity/paternity leave, and medical (non-FMLA) leave; • Clarify employee eligibility and leave entitlement;• Reformatted policy to improve readability.

Sick Leave Policy

• Update policy as a result of new Domestic Leave Policy and revised FMLA, Maternity/Paternity and Medical Leave Policy to include allowance of usage for maternity/paternity, domestic violence, and military leave entitlements.

4/10 Summer Schedule 2010

4/10 SUMMER SCHEDULE

Friday-Off 10-hour per day Work Week

06/25/10 06/28/10 - 07/01/10

07/02/10 07/05/10* - 07/08/10

07/09/10 07/12/10 - 07/15/10

07/16/10 07/19/10 - 07/22/10

07/23/10 07/26/10 - 07/29/10

07/30/10 08/02/10 - 08/05/10

*Monday, July 5th- Holiday

4/10 SUMMER SCHEDULE

• July 4th holiday will be observed on Monday, July 5, 2010. The University shall provide eight (8) hours of leave for the holiday and employees will be required to use two (2) hours of vacation leave to complete the 10-hour workday.

• The last day of the 10-hour day schedule is August 5, 2010. Friday, August 6, 2010 will be the first day of the regular 8-hour per day schedule.

4/10 SUMMER SCHEDULE

June 2010

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

  Regular 8-hour Day

Regular 8-hour Day

Regular 8-hour Day

Regular 8-hour Day

Begin 4/10 Schedule - First Friday Off

20 2622 23 252421

August 2010

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

  10 hour Work Day

10 hour Work Day

10 hour Work Day

10 hour Work Day

Back to Regular Schedule - 8 hour Work Week

71 2 3 4 5 6

PERSONNEL RECORDS

• Access to Official Personnel Records Policy # 1710.005

• The only official personnel records are maintained in the Division of Human Resources.

• Generally, University personnel records are public records and under the Sunshine Law are open for public inspection. All requests for employee information, including both, current or former employees, must be submitted in writing to the Division of Human Resources for production.

http://policies.fiu.edu/files/57.pdf

OTHER UPDATES

AFSCME 1%

• Eligible AFSCME employees hired before July 1, 2009 received a 1% increase effective December 23, 2009

• Increase was first reflected in the January 15, 2010 paycheck

AFSCME OEA Pool

• Lists of OEA-eligible AFSCME employees were sent to the Provost and Vice Presidents

• Forms are due to Vice President or Provost by February 8 and to Human Resources by February 15

• One-time award will be reflected in the Paycheck of February 26, 2010

OTHER UPDATES

Prescription Discount Program - Rx Well Card

• Discounts on prescription drugs, lifestyle drugs, and over-the-counter

medications at more than 58,000 participating pharmacies

• 10% – 85% Immediate Savings

• No costs to obtain a card, no obligations and no limits

• http://hr.fiu.edu/index.php?name=value_added_programs

Long Term Care Insurance (LTC) through John Hancock

• LTC Services: Assisted living facilities/Home care/Nursing Home

• Open Enrollment January 25 – April 2, 2010

• Simplified Issue for eligible employees (Medical Questions)

• Full Medical Underwriting for Spouse/Family

OTHER UPDATES

Service Delivery

• New service delivery model will mean one-stop shop in PC 224• As of Friday, January 22, 2010, Recruitment Services reception

area will be closed• All walk-ins, mail and sign-ons should be sent to PC 224 • Details about this exciting change to follow in the February HR

Liaisons meeting

IMPORTANT DATES

Event DateFIU STEPP at BBC in WUC 244 Monday, January 25Next Liaisons Meeting will be in GC 243 Thursday, February 18FIU Miami Heat Take Over Day Sunday, March 14Census Distribution March 2010

Questions or Comments?

WRAP UP