Finance & Administration Quarterly Update

Finance & Administration Quarterly Update

Purchasing / Payment Services Update

January 26, 2009

Purchasing / Payment Services Update

HSC Employee Moving Expense Reimbursement Form

•Form is located in TechBuy under “Forms” on the Main Menu page

•Employee Banner ID “R” Number required on form.

Purchasing / Payment Services Update

Employee Moving Expense

Reimbursement Form

Purchasing / Payment Services Update

Employee Banner ID – “R” Number

Purchasing / Payment Services Update

P-Card Transactions in TechBuy Science Catalog Vendors – New Option

• Use Purchase Order

• Or Use P-Card

If P-Card• Order begins with “PS” in TechBuy

– Example: PS000013

• Billed to Banner FOP with a JV document

– JV document begins with “CH”

Example: CH000015

Purchasing / Payment Services Update

Submission of Vendor Invoices to Payment Services

As soon as you receive an invoice from a vendor, please submit to Payment Services

Please note Purchase Order number on invoice, even if it is for a FY08 order.

For products ordered in FY09, an FY 09 order must be submitted or approved. You cannot pay from an FY08 order.

Purchasing / Payment Services Update

Cardinal Health Clinical Supply Purchasing in TechBuy

Clinical Supplies Only If you are set up in www.Cardinal.com now, you will

need training before you will be given access to Cardinal Heath through TechBuy

Training in February• Email sent out last week to areas involved

• Please reply with names of users who need training

• Access granted only after attending training

Cardinal Pharmaceutical purchases will continue with current method of purchase

Purchasing / Payment Services Update

Standing Order Form in TechBuy Only for Orders for the entire fiscal year Products / services and quantities vary from month-to-

month and prices may differ May be entered with a $0.00 amount Examples:

• Transcription Services

• Copier Orders with line items for excessive copies

• Linen and Laundry Services

Use Non-Catalog form for fiscal year where product / service and price does not vary

• Orders that are not Punch-out (Catalog) or Science Vendor