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11/17/2009
***DRAFT***
Overview
•View and update your address•View and update your phone number•Update emergency contact information•View benefits information such as:
•Health•Dental•Vision
HR Self Service:Faculty Center:•View your class schedule•View and print class rosters•Enter grades and view and print grade rosters•Send email to one or multiple students•Search class schedule/catalog•Advising functions such as viewing student’s:
•Academic information•Address, telephone, email•Class schedule•Enrollment appointment•Unofficial transcript
Welcome!!!
AGENDA:•Introduction•Workshop objective•Login•Navigation•Functionality
21/17/2009
***DRAFT***Login to Faculty Center
Need help? Contact the OIT helpdesk at 667-3687
You can access myCSUSTAN Faculty Center from the campus main we page or the following URL: http://my.csustan.edu
Don’t forget to mark the URL as a favorite in your browser for future reference
When the system is not available,
an Alert will be displayed in theLog In location and Access Hours will change!
User ID• first part of your university e-mail up to the @ symbol
Password• password you assigned Help is available
via links
Key Dates and Deadlineswill be displayed!
Access to other systems & key resources!
Campus main web page
31/17/2009
***DRAFT***
Enter your User ID. This is the beginning of your university email address
up to the @ sign
Enter your User ID. This is the beginning of your university email address
up to the @ signPassword is your university email password
Password is your university email password
Login to Faculty Center
By using the myCSUSTAN login page, you will bypass and not see this screen, but if you do, here is how you login.
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***DRAFT***
To Exit, click on Sign out
To access different menus, you have multiple ways by either clicking on left side menus or
menu options in the center
Click on Hometo go back to initial menu
You can drill down each menu by clicking on the > on
the left side menus or the menu title
You can open each menu item by clicking on the menu title
from the center menus
Basic Navigation
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***DRAFT***
Click on a class link to see additional information about the
class
Faculty Class Schedule
The faculty teaching schedule is shown
below
Example: Faculty class schedule
James Bond
Click on the Class Roster icon to view
the class roster
Click on grid icon to download the grid to
Excel
61/17/2009
***DRAFT***
By clicking on the ‘Next Week’
button, classes that are bi-weekly or monthly can be
seen during the weeks in which
they occur
Faculty Weekly Schedule
Example: Faculty weekly teaching schedule
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***DRAFT***
The class roster initially
shows the enrolled
students –select ‘All’
option to see all students
Class Roster
Example: Class roster
James Bond
Brad Pitt
Baby Pitt
Junior Pitt
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***DRAFT***
This view shows students who
have been waitlisted and the student’s
position on the waitlist
Click this button for a printer friendly version of class roster
Class Roster
Example: Class roster (cont’d)
Brad Pitt
Baby Pitt
Junior Pitt
Angie Pitt
James Bond
Click on grid icon to download the
grid to Excel
Select individual or multiple students and send email
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***DRAFT***
Example of printer friendly
version of Class Roster
Class Roster
Example: Class roster (cont’d)
James Bond
Brad Pitt
Baby Pitt
Junior Pitt
You can print by:
•Using your browser print option; or
•Right click on your mouse and select print
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***DRAFT***
Waitlisted and Dropped
students also show in separate sections
Class Roster
Example: Class roster (cont’d)
James Bond
Brad Pitt
Baby Pitt
Junior Pitt
Angie Pitt
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***DRAFT***
Grades can be selected from the drop-down list
Grade Roster
Example: Grade roster
James Bond
Brad PittBaby Pitt
Clicking on the ‘Display Unassigned Roster Grade Only’box shows students
who have not yet been graded
Once all grades are entered, the roster can be approved
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***DRAFT***
Click the ‘Save’ button to complete the grading process – the message
to the right is displayed
You can display a printer friendly
version of grade roster
James Bond
Grade Roster
Example: Grade roster (cont’d)
James Bond
Brad Pitt
Baby Pitt
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***DRAFT***
The grades will show as ‘Official’ once grades are posted in the system by
Enrollment Services personnel
Grade Roster
Example: Grade roster (cont’d)
James Bond
Brad Pitt
Baby Pitt
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***DRAFT***
You can search for a student
and view various
information
Advisement
Example: Advisement
James Bond
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***DRAFT***
You can view student’s class
schedule, address, etc.
Advisement
Example: Advisement (cont’d)
James Bond
Available in the future are: student grades, unofficial transcripts, etc.,
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***DRAFT***Advisement
Example: •Unofficial Transcript
Grouped by Term
Accumulative Totals
171/17/2009
***DRAFT***Search – Class Schedule or Catalog
Search by Term
Search by Course Subject or Number
Example of
Search by Course Subject
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***DRAFT***Search – Class Schedule or Catalog
Example: •Additional Search Criteria
By date and time
By instructor
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***DRAFT***Search – Class Schedule or Catalog
Example: •Search result
Status is displayed
201/17/2009
***DRAFT***Permission Numbers
Objective:
For regular adds, eliminate use of Add forms and streamline existing process by using permission numbers.
Process:
Enrollment Services (ES) generates permission numbers for every class/section prior to the beginning of each term. Each faculty member will be able to see the permission numbers for their classes/sections.
- If a faculty member elects to use permission numbers to allow students to add full orrestricted classes
1) Then s/he can give the number to the student in place of a signed Add form2) Student would then use the number to register for the class online
- If faculty member decides NOT to use permission numbers
1) Then s/he can sign the completed Add form by student2) Student would submit the Add Form to ES
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***DRAFT***
FAQQ: Is it required for faculty to use permission numbers?A: No, this is not required, but it is desired to make the process more efficient, minimize use of paper Add forms, and reduce staff time spent adding students.
Q: How many permission numbers are generated for each class/section?A: 30 permission numbers are created as a default.
Q: What happens when a faculty member runs out of permission numbers?A: If a faculty member runs out of permission numbers, s/he can contact Enrollment Services for additional numbers.
Q: When will permission numbers start being used?A: Fall 2008.
Q: How will faculty gain access to permission numbers?A: Permission numbers are available for each section via the class roster icon in myCSUSTAN faculty center.
Q: How will faculty track permission numbers used?A: Faculty can print the permission numbers and track which ones have been given to students. Once the student registers using the permission number, the student’s name will be seen in the system with that permission number.
Permission Numbers
Permission Numbers (cont’d)
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***DRAFT***
Permission Numbers (cont’d)
Permission Numbers
Click the class roster icon next to the desired class
section
How to access permission numbers:
James Bond
Click on the Permission Number link
Pitt, Brad
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***DRAFT***
Permission Numbers (cont’d)
Permission Numbers
James BondYou can download
your permission numbers to Excel
Once a permission number is used by a student, you will see the use date, ID, and student
name.
09/09/2008 001234567 Pitt, Brad
You may print this page to use for tracking which numbers have been used. To print, use print option from your browser or right click anywhere on the screen and select print.
241/17/2009
***DRAFT***Downloading to Excel
Click on grid icon to download the
grid to Excel
Be sure to save the file with a name that is meaningful to you
Pop-up blocker must be disabled
Download to Excel works on Windows, MAC Firefox and Safari
Pitt,,BradPitt, Angie
251/17/2009
***DRAFT***My Favorites
Click on Add to Favorites under the My Favorites
menu
Open any screen you wish to mark as a favorite1
Enter the title for this favorite and click on OK
2
4 You can edit or delete favorites
You will see this title appear under My Favorites and you can access the screen just by clicking on this title
3
271/17/2009
***DRAFT***Faculty Event Tracking – Optional Functionality
Optional functionality for those who wish to use to track certain information…..
Note: some of the information will require supporting documentation such as Education, Licenses, etc. which are usually tracked by HR or Faculty Affairs.
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***DRAFT***
James Bond
Examples: Tracking Publications
James Bond
Examples: Tracking Professional Training
291/17/2009
***DRAFT***Documentation
Example of Documentation Page for Faculty
Presentation
Media
301/17/2009
***DRAFT***Training for myCSUSTAN
Training option for myCSUSTAN
In person training Ongoing
Online documentation Ongoing
Media site (video on the web) Ongoing
Informational sessions As needed
Train-the-trainer Ongoing
To provide maximum flexibility, training will be available by the following modes:
Mode Timeline
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