Excel ninja

SO, YOU Want to BE an

Excel Ninja,

Do Ya?

There are people working in offices and cubicles around the world who

don’t even realize….

…that they could be a real life ninja…

LIKE THIS KID!

…that they could be a real life ninja…

LIKE THIS KID!

…how, you ask?

WITH EXCEL!

If this was data,and you were a ninja,

you could fightall these guys at once,

and WIN!

Excel allows you to manhandle data quickly, flexibly and powerfully! Just

like a ninja!

Excel allows you to manhandle data quickly, flexibly and powerfully! Just

like a ninja!

Organization

-Lists and Tables

-Data Searching/Filtering

-Formatting

Excel allows you to manhandle data quickly, flexibly and powerfully! Just

like a ninja!

Organization

Presentation

-Lists and Tables

-Data Searching/Filtering

-Formatting

-Charts and Graphs

-Pivot Tables

-Conditional Formatting

Excel allows you to manhandle data quickly, flexibly and powerfully! Just

like a ninja!

Organization

Presentation

Calculation

-Lists and Tables

-Data Searching/Filtering

-Formatting

-Calculation

-Statistical Analysis

-Goal Seek/Solver Optimization

-Charts and Graphs

-Pivot Tables

-Conditional Formatting

Hiya!

LET US BEGIN!

YELLOW BELT

HEYAAH!!!

THE FUNDEMENTALS

FACT: Ninja’s are super fast.

FACT: Ninja’s are super fast.

FACT: Ninja’s are super fast.

That’s because they use keyboard shortcuts.

Menu-based Shortcuts

One letter for each Menu option is underlined.

Menu-based Shortcuts

One letter for each Menu option is underlined.

Press and hold the altkey, then press one ofthe underlined letter.

Menu-based Shortcuts

One letter for each Menu option is underlined.

Press and hold the altkey, then press one ofthe underlined letter.

The corresponding dropdown menu willopen.

Menu-based Shortcuts

One letter for each Menu option is underlined.

Press and hold the altkey, then press one ofthe underlined letter.

The corresponding dropdown menu willopen.

Menu-based

shortcuts apply to

ALL MO applications

Menu-based ShortcutsEXCERCISES!

FACT: Ninja’s are super flexible.

FACT: Ninja’s are super flexible.

FACT: Ninja’s are super flexible.

That’s because they use absolute and relative cell references!

Relative references are fixed ‘relative’ toanother cell.

Relative References

Relative references are fixed ‘relative’ toanother cell.

if you copy a formula containing a relative reference, the reference changes.

Relative References

To create an absolute reference, insert a dollar sign ($) before the column and/or row of the cell reference.

Relative references are fixed ‘relative’ toanother cell.

if you copy a formula containing a relative reference, the reference changes.

Absolute References

Relative References

To create an absolute reference, insert a dollar sign ($) before the column and/or row of the cell reference.

Absolute referenceswon’t change their reference row/column!

Relative references are fixed ‘relative’ toanother cell.

if you copy a formula containing a relative reference, the reference changes.

Absolute References

Relative References

To create an absolute reference, insert a dollar sign ($) before the column and/or row of the cell reference.

Absolute referenceswon’t change their reference row/column!

Relative references are fixed ‘relative’ toanother cell.

if you copy a formula containing a relative reference, the reference changes.

Absolute and Relative

References allow for

SUPER flexibility

Absolute References

Relative References

Relative vs. AbsoluteEXCERCISES!

RED BELT

WAAA!!!

NINJA ORGANIZATION

FACT: Ninja’s can find anything, anywhere…

FACT: Ninja’s can find anything, anywhere…

FACT: Ninja’s can find anything, anywhere…

That’s because they use lookups and filters.

=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)

=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)

Value you are trying to match

=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)

Value you are trying to match

Table of data you are looking in

=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)

Value you are trying to match

Table of data you are looking in

Column you want to get info from

=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)

Value you are trying to match

Table of data you are looking in

Column you want to get info from

Lookup type (leave blank or O)

=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)

Value you are trying to match

Table of data you are looking in

Column you want to get info from

Lookup type (leave blank or O)

VLOOKUP is pretty good…

INDEX/MATCH is ninja good…

=MATCH(lookup_value,lookup_array,[match_type])

NINJA!

Value you are trying to match

INDEX/MATCH is ninja good…

=MATCH(lookup_value,lookup_array,[match_type])

NINJA!

Value you are trying to match

INDEX/MATCH is ninja good…

=MATCH(lookup_value,lookup_array,[match_type])

Table of data you are looking in

NINJA!

Value you are trying to match

INDEX/MATCH is ninja good…

=MATCH(lookup_value,lookup_array,[match_type])

Table of data you are looking in

Optional: always set to O!

NINJA!

Value you are trying to match

INDEX/MATCH is ninja good…

=MATCH(lookup_value,lookup_array,[match_type])

Table of data you are looking in

Optional: always set to O!

Output will be a row number...

NINJA!

INDEX/MATCH is ninja good…NINJA!

Use MATCH out put in the index!

=INDEX(table_array,row_num,[col_num])

INDEX/MATCH is ninja good…NINJA!

Use MATCH out put in the index!

=INDEX(table_array,row_num,[col_num])

Use MATCH row output

INDEX/MATCH is ninja good…NINJA!

Use MATCH out put in the index!

=INDEX(table_array,row_num,[col_num])

Use MATCH row output

Table of data you are looking in

INDEX/MATCH is ninja good…NINJA!

Use MATCH out put in the index!

=INDEX(table_array,row_num,[col_num])

Use MATCH row output

Table of data you are looking in

Optional: columnyou want to look in

Look-upEXCERCISES!

Most people fight with large data sets, and lose.

Most people fight with large data sets, and lose.

But that’s because they don’t know the ancient technique of Auto Data Filter…

GOT LARGE

DATA SETS?

1.) Select the your headers

2.) Press Alt + D + F + F…

(Data – Filter – AutoFilter)

Ninja speed… Ninja organization...

Filtered columns have blue arrows

Filtered rows have blue numbers

All rows not matching selected data are hidden

Data FilterEXCERCISES!

BLACK BELT

HOOOY!

NINJA PRESENTATION

FACT: Ninja’s always look super slick...

FACT: Ninja’s always look super slick...

FACT: Ninja’s always look super slick...

That’s because they use charts and pivot tables.

Charts can help you be seriously Ninja in organizing and presenting your data…

Charts can help you be seriously Ninja in organizing and presenting your data…

But Excel default charts are not enough…

Charts can help you be seriously Ninja in organizing and presenting your data…

Because they are

seriously UGLYUGLY

But Excel default charts are not enough…

Default Excel Chart

0

2

4

6

8

10

12

14

16

1 2 3 4 5

Chart Option

Ug

lines

s

Suckiness

123456 78 910111213

00.10.20.30.40.50.60.70.80.9

1

A Microsoft Excel default chart

Series1

Series2

Series3

Series1 0.45 0.8 0.33 0.97 0.14 0.03 0.42 0.36 0.92 0.12 0.39 0.15 0.74

Series2 0.79 0.73 0.54 0.06 0.24 0.86 0.31 0.55 0.84 0.72 0.3 0.08 0.37

Series3 0.97 0.35 0.42 0.49 0.9 0.65 0.02 0.24 0.5 0.02 0.62 0.65 0.45

1 2 3 4 5 6 7 8 9 10 11 12 13

Because they are

seriously UGLYUGLY

Do they have to be so ?UGLY

No…

But they are…

Do they have to be so ?UGLY

So lets be all Ninja about it and make them super good

looking…

CHARTEXCERCISES!

AS MASTER MALCOLM WILL SHOW YOU, PIVOT TABLES ARE SUPER NINJA’s WHEN IT COMES TO MANHANDLING DATA!

AS MASTER MALCOLM WILL SHOW YOU, PIVOT TABLES ARE SUPER NINJA’s WHEN IT COMES TO MANHANDLING DATA!

They are

NOT UGLYUGLY

and!

AS MASTER MALCOLM WILL SHOW YOU, PIVOT TABLES ARE SUPER NINJA’s WHEN IT COMES TO MANHANDLING DATA!

They are

NOT UGLYUGLY

and!

Malcolm’s WhitePages photo!

Pivot TableEXCERCISES!

CONGRATULATIONS!

You are officially an EXCEL ninjaNINJA!

Always

Remember:

Follow @MrDevonWright on Twitter!

CONGRATULATIONS!

FAST

You are officially an EXCEL ninjaNINJA!

Always

Remember:

Keyboard Shortcuts make you:

Follow @MrDevonWright on Twitter!

CONGRATULATIONS!

FLEXIBLEFAST

You are officially an EXCEL ninjaNINJA!

Always

Remember:

Keyboard Shortcuts make you:

Absolute andRelative rangesmake you:

Follow @MrDevonWright on Twitter!

CONGRATULATIONS!

FLEXIBLE FINDFAST

You are officially an EXCEL ninjaNINJA!

Always

Remember:

Keyboard Shortcuts make you:

Absolute andRelative rangesmake you:

Look ups and Filters help you:

Follow @MrDevonWright on Twitter!

CONGRATULATIONS!

FLEXIBLE FINDFAST FINE

You are officially an EXCEL ninjaNINJA!

Always

Remember:

Keyboard Shortcuts make you:

Absolute andRelative rangesmake you:

Look ups and Filters help you:

Charts and Pivot Tables make you look:

Follow @MrDevonWright on Twitter!

CONGRATULATIONS!

FLEXIBLE FINDFAST FINE

You are officially an EXCEL ninjaNINJA!

Always

Remember:

Keyboard Shortcuts make you:

Absolute andRelative rangesmake you:

Look ups and Filters help you:

Charts and Pivot Tables make you look:

LIKE A NINJA!!!Follow @MrDevonWright on Twitter!

Don’t be a pirate… be a Ninja.

Thank You!

Follow

On

Twitter@MrDevonWright

QUESTIONS?

Don’t be a pirate… be a Ninja.

Follow

On

Twitter@MrDevonWright