Excel 2013 Level 1 Unit 1Preparing and Formatting a Worksheet

Contents© Paradigm Publishing, Inc. 1

© Paradigm Publishing, Inc. 2 Contents

Excel 2013Level 1

Unit 1 Preparing and Formatting a Worksheet

Chapter 3 Formatting an Excel Worksheet

© Paradigm Publishing, Inc. 3 Contents

Formatting an Excel Worksheet

Change Column Width Change Row Height Insert Rows Insert Columns Delete Cells, Rows, or

Columns Clear Data in Cells CHECKPOINT 1

Quick Links to Presentation Contents

Apply Formatting Apply a Theme Format Numbers Use the Format Cells Dialog

Box Format with Format Painter Hide and Unhide Columns

and Rows CHECKPOINT 2

© Paradigm Publishing, Inc. 4 Contents

Change Column Width

To change column width:1. Drag column

boundary line.OR2. Double-click column

boundary.OR3. Click Format button.4. Click Column Width at

drop-down list.5. Type desired width.6. Click OK.

column boundary

© Paradigm Publishing, Inc. 5 Contents

Change Column Width - continuedTo change column width of selected adjacent columns:1. Select desired columns.2. Drag one column

boundary within the selected columns.

column boundary

© Paradigm Publishing, Inc. 6 Contents

Change Column Width - continuedTo change column width at the Column Width dialog box:1. Click Format button.2. Click Column Width

option at drop-down list.3. Type desired width.4. Click OK.

Column Width dialog box

© Paradigm Publishing, Inc. 7 Contents

Change Row Height

To change row height:1. Drag row boundary.OR2. Click Format button.3. Click Row Height at drop-down list.3. Type desired height.4. Click OK.

row boundary

© Paradigm Publishing, Inc. 8 Contents

Change Row Height - continuedTo change row height of selected adjacent rows:1. Select desired rows.2. Drag one row boundary

within the selected rows.

row boundary

© Paradigm Publishing, Inc. 9 Contents

Change Row Height - continuedTo change row height at the Row Height dialog box:1. Click Format button.2. Click Row Height option

at drop-down list.3. Type desired height.4. Click OK.

Row Height dialog box

© Paradigm Publishing, Inc. 10 Contents

Insert Rows

To insert a row with the Insert button:1. Click Insert button.

Insert button

© Paradigm Publishing, Inc. 11 Contents

Insert Rows - continued

To insert a row with the Insert Sheet Rows option:1. Click Insert button arrow.2. Click Insert Sheet Rows at

drop-down list.

Insert Sheet Rows option

© Paradigm Publishing, Inc. 12 Contents

Insert Rows - continued

To insert a row at the Insert dialog box:1. Click Insert button arrow.2. Click Insert Cells option.3. Click Entire row option in

Insert dialog box.4. Click OK.

Insert dialog box

© Paradigm Publishing, Inc. 13 Contents

Insert Columns

To insert a column with the Insert Sheet Columns option:1. Click Insert button

arrow.2. Click Insert Sheet

Columns at drop-down list.

Insert Sheet Columns option

© Paradigm Publishing, Inc. 14 Contents

Insert Columns - continued

To insert a column at the Insert dialog box:1. Click Insert button

arrow.2. Click Insert Cells.3. Click Entire column.4. Click OK.

Entire column option

© Paradigm Publishing, Inc. 15 Contents

Delete Cells, Rows, or Columns

To delete a cell:1. Make cell active.2. Click Delete button arrow.3. Click Delete Cells option at

drop-down list.4. At Delete dialog box, specify

what to delete.5. Click OK.

Delete dialog box

© Paradigm Publishing, Inc. 16 Contents

Clear Data in Cells

To clear data in cells:1. Select desired cells.2. Press Delete key.OR3. Select desired cells4. Click Clear button.5. Click Clear Contents at

drop-down list.Clear Contents option

© Paradigm Publishing, Inc. 17 Contents

CHECKPOINT 11) To display the Column Width

dialog box, click the Format button on this tab.a. FILEb. HOMEc. INSERTd. PAGE LAYOUT

3) By default, a column is inserted here in relation to the column containing the active cell.a. to the topb. to the bottomc. to the rightd. to the left

2) A vertical inch contains approximately how many points?a. 12b. 24c. 48d. 72

4) To delete cell contents but not the cell, make the cell active and then press this key.a. Enterb. Tabc. Insertd. Delete

Next Question

Next Question

Next Question

Next Slide

Answer

Answer

Answer

Answer

© Paradigm Publishing, Inc. 18 Contents

Apply Formatting

Font group

You can apply a variety of formatting to cells in a worksheet with buttons in the Font group on the HOME tab.

© Paradigm Publishing, Inc. 19 Contents

Apply Formatting - continued

To change the font:1. Make desired cell

active or select the desired cells.

2. Click Font button arrow.

3. Scroll down drop-down gallery and click desired font.

Font button arrow

© Paradigm Publishing, Inc. 20 Contents

Apply Formatting - continued

To add a border:1. Make desired cell active

or select desired cells.2. Click Borders button

arrow.3. Click desired option at

drop-down list.

Borders button arrow

© Paradigm Publishing, Inc. 21 Contents

Apply Formatting - continued

To apply fill color:1. Make desired cell active or select desired cells.2. Click Fill Color button arrow.3. Click desired color option.

Fill Color button arrow

© Paradigm Publishing, Inc. 22 Contents

Apply Formatting - continued

To change the font color:1. Make desired cell active or

select desired cells.2. Click Font Color button

arrow in Font group on HOME tab.

3. Click desired color at drop-down color palette.

Font Color button arrow

© Paradigm Publishing, Inc. 23 Contents

Apply Formatting - continued

Mini toolbar

Double-click in a cell and then select data within the cell and the Mini toolbar displays above the selected data.

© Paradigm Publishing, Inc. 24 Contents

Apply Formatting - continued

Enter words or text combined with numbers in a cell and the text is aligned at the left edge of the cell.

Enter numbers in a cell and the numbers are aligned at the right side of the cell.

Alignment group

© Paradigm Publishing, Inc. 25 Contents

Apply Formatting - continued

To merge each row of the selected cells:1. Select desired cells.2. Click Merge & Center

button arrow.3. Click Merge Across

option at drop-down list.

Merge Across option

© Paradigm Publishing, Inc. 26 Contents

Apply Formatting - continued

To rotate text:1. Make desired cell active

or select desired cells.2. Click Orientation button

in Alignment group on HOME tab.

3. Click desired option at drop-down list.

Orientation button

© Paradigm Publishing, Inc. 27 Contents

Apply a Theme

To apply a theme:1. Click PAGE LAYOUT tab.2. Click Themes button.3. Click desired theme at drop-

down gallery.

Themes button

© Paradigm Publishing, Inc. 28 Contents

Format Numbers

To format numbers using the Number Format button:1. Make desired cell

active or select desired cells.

2. Click Number Format button arrow.

3. Click desired number format at drop-down list.

Number Format button arrow

© Paradigm Publishing, Inc. 29 Contents

Format Numbers - continued

To format numbers using the Format Cells dialog box:1. Make desired cell active or

select desired cells.2. Click Number group dialog

box.3. Click desired number format

in Format Cells dialog box with Number tab selected.

4. Click OK.

Number tab

© Paradigm Publishing, Inc. 30 Contents

Format Numbers - continued

continues on next slide…

Click this category To apply this number formatting

NumberSpecify the number of places after the decimal point and whether a thousand separator should be used; choose the display of negative numbers; right-align numbers in the cell.

CurrencyApply general monetary values; add a dollar sign as well as commas and decimal points, if needed; right-align numbers in the cell.

AccountingLine up the currency symbols and decimal points in a column; add a dollar sign and two places after the decimal point; right-align numbers in the cell.

DateDisplay the date as a date value; specify the type of formatting desired by clicking an option in the Type list box; right-align the date in the cell.

TimeDisplay the time as a time value; specify the type of formatting desired by clicking an option in the Type list box; right-align the time in the cell.

© Paradigm Publishing, Inc. 31 Contents

Format Numbers - continued

Click this category To apply this number formatting

PercentageMultiply the cell value by 100 and display the result with a percent symbol; add a decimal point followed by two places by default; change the number of digits with the Decimal places option; right-align numbers in the cell.

Fraction Specify how a fraction displays in the cell by clicking an option in the Type list box; right-align a fraction in the cell.

ScientificUse for very large or very small numbers; use the letter E to tell Excel to move the decimal point a specified number of places.

Text Treat a number in the cell as text; the number is displayed in the cell exactly as typed.

SpecialChoose a number type, such as Zip Code, Phone Number, or Social Security Number, in the Type option list box; useful for tracking list and database values.

Custom Specify a numbering type by choosing an option in the Type list box.

© Paradigm Publishing, Inc. 32 Contents

Use the Format Cells Dialog BoxTo align and indent data in cells:1. Make desired cell active or

select desired cells.2. Click Alignment group dialog

box.3. Select desired options in

Format Cells dialog box with Alignment tab selected.

4. Click OK. Alignment tab

© Paradigm Publishing, Inc. 33 Contents

Use the Format Cells Dialog Box - continued

To change the font:1. Make desired cell

active or select desired cells.

2. Click Font group dialog box.

3. Select desired options in Format Cells dialog box with Font tab selected.

4. Click OK.

Font tab

© Paradigm Publishing, Inc. 34 Contents

Use the Format Cells Dialog Box - continued

To add borders to cells:1. Select cells.2. Click Borders button arrow.3. Click desired border.OR4. Select Cells5. Click Borders button arrow.6. Click More Borders.7. Use options in dialog box to

apply desired border.8. Click OK.

Border tab

© Paradigm Publishing, Inc. 35 Contents

Use the Format Cells Dialog Box - continued

To add fill and shading to cells:1. Select cells.2. Click Fill Color button arrow.3. Click desired color.OR4. Select cells.5. Click Format button.6. Click Format Cells at drop-down list.7. Click Fill tab.8. Use options in dialog box to apply

desired shading.9. Click OK.

Fill tab

© Paradigm Publishing, Inc. 36 Contents

Format with Format Painter

To format with the Format Painter:1. Select cells with desired

formatting.2. Double-click Format Painter

button.3. Select desired cells.4. Click Format Painter button.

Format Painter button

© Paradigm Publishing, Inc. 37 Contents

Hide and Unhide Columns and/or RowsTo hide rows or columns:1. Select rows or columns.2. Click Format button.3. Point to Hide & Unhide.4. Click Hide Rows or Hide

Columns.

Format button

© Paradigm Publishing, Inc. 38 Contents

Hide and Unhide Columns and/or Rows - continued

To unhide rows or columns:1. Select rows above and

below hidden row or columns to left and right of hidden column.

2. Click Format button.3. Point to Hide & Unhide

option.4. Click Unhide Rows or

Unhide Columns option.

Hide & Unhide option

© Paradigm Publishing, Inc. 39 Contents

CHECKPOINT 21) You can apply a variety of

formatting with buttons in this group on the HOME tab.a. Fontb. Editingc. Formulasd. Formatting

3) This is a set of formatting choices that includes fonts, colors, and effects.a. textureb. trialc. trendd. theme

2) When you select data this displays above the selected data.a. Format toolbarb. Highlight barc. Mini toolbard. Font bar

4) When you click the Format Painter button, the mouse pointer displays with this attached.a. paintbrushb. white arrowc. black arrowd. crosshairs

Next Question

Next Question

Next Question

Next Slide

Answer

Answer

Answer

Answer

© Paradigm Publishing, Inc. 40 Contents

Formatting an Excel Worksheet

Change column widths Change row heights Insert rows and columns in a worksheet Delete cells, rows, and columns in a worksheet Clear data in cells Apply formatting to data in cells Apply formatting to selected data using the Mini toolbar Preview a worksheet Apply a theme and customize the theme font and color Format numbers Repeat the last action Automate formatting with Format Painter Hide and unhide rows and columns

Summary of Presentation Concepts