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Excel 2013 Level 1 Unit 1Preparing and Formatting a Worksheet Chapter 3 Formatting an Excel Worksheet. Formatting an Excel Worksheet. Quick Links to Presentation Contents. Change Column Width Change Row Height Insert Rows Insert Columns Delete Cells, Rows, or Columns - PowerPoint PPT Presentation
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Contents© Paradigm Publishing, Inc. 1
© Paradigm Publishing, Inc. 2 Contents
Excel 2013Level 1
Unit 1 Preparing and Formatting a Worksheet
Chapter 3 Formatting an Excel Worksheet
© Paradigm Publishing, Inc. 3 Contents
Formatting an Excel Worksheet
Change Column Width Change Row Height Insert Rows Insert Columns Delete Cells, Rows, or
Columns Clear Data in Cells CHECKPOINT 1
Quick Links to Presentation Contents
Apply Formatting Apply a Theme Format Numbers Use the Format Cells Dialog
Box Format with Format Painter Hide and Unhide Columns
and Rows CHECKPOINT 2
© Paradigm Publishing, Inc. 4 Contents
Change Column Width
To change column width:1. Drag column
boundary line.OR2. Double-click column
boundary.OR3. Click Format button.4. Click Column Width at
drop-down list.5. Type desired width.6. Click OK.
column boundary
© Paradigm Publishing, Inc. 5 Contents
Change Column Width - continuedTo change column width of selected adjacent columns:1. Select desired columns.2. Drag one column
boundary within the selected columns.
column boundary
© Paradigm Publishing, Inc. 6 Contents
Change Column Width - continuedTo change column width at the Column Width dialog box:1. Click Format button.2. Click Column Width
option at drop-down list.3. Type desired width.4. Click OK.
Column Width dialog box
© Paradigm Publishing, Inc. 7 Contents
Change Row Height
To change row height:1. Drag row boundary.OR2. Click Format button.3. Click Row Height at drop-down list.3. Type desired height.4. Click OK.
row boundary
© Paradigm Publishing, Inc. 8 Contents
Change Row Height - continuedTo change row height of selected adjacent rows:1. Select desired rows.2. Drag one row boundary
within the selected rows.
row boundary
© Paradigm Publishing, Inc. 9 Contents
Change Row Height - continuedTo change row height at the Row Height dialog box:1. Click Format button.2. Click Row Height option
at drop-down list.3. Type desired height.4. Click OK.
Row Height dialog box
© Paradigm Publishing, Inc. 10 Contents
Insert Rows
To insert a row with the Insert button:1. Click Insert button.
Insert button
© Paradigm Publishing, Inc. 11 Contents
Insert Rows - continued
To insert a row with the Insert Sheet Rows option:1. Click Insert button arrow.2. Click Insert Sheet Rows at
drop-down list.
Insert Sheet Rows option
© Paradigm Publishing, Inc. 12 Contents
Insert Rows - continued
To insert a row at the Insert dialog box:1. Click Insert button arrow.2. Click Insert Cells option.3. Click Entire row option in
Insert dialog box.4. Click OK.
Insert dialog box
© Paradigm Publishing, Inc. 13 Contents
Insert Columns
To insert a column with the Insert Sheet Columns option:1. Click Insert button
arrow.2. Click Insert Sheet
Columns at drop-down list.
Insert Sheet Columns option
© Paradigm Publishing, Inc. 14 Contents
Insert Columns - continued
To insert a column at the Insert dialog box:1. Click Insert button
arrow.2. Click Insert Cells.3. Click Entire column.4. Click OK.
Entire column option
© Paradigm Publishing, Inc. 15 Contents
Delete Cells, Rows, or Columns
To delete a cell:1. Make cell active.2. Click Delete button arrow.3. Click Delete Cells option at
drop-down list.4. At Delete dialog box, specify
what to delete.5. Click OK.
Delete dialog box
© Paradigm Publishing, Inc. 16 Contents
Clear Data in Cells
To clear data in cells:1. Select desired cells.2. Press Delete key.OR3. Select desired cells4. Click Clear button.5. Click Clear Contents at
drop-down list.Clear Contents option
© Paradigm Publishing, Inc. 17 Contents
CHECKPOINT 11) To display the Column Width
dialog box, click the Format button on this tab.a. FILEb. HOMEc. INSERTd. PAGE LAYOUT
3) By default, a column is inserted here in relation to the column containing the active cell.a. to the topb. to the bottomc. to the rightd. to the left
2) A vertical inch contains approximately how many points?a. 12b. 24c. 48d. 72
4) To delete cell contents but not the cell, make the cell active and then press this key.a. Enterb. Tabc. Insertd. Delete
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© Paradigm Publishing, Inc. 18 Contents
Apply Formatting
Font group
You can apply a variety of formatting to cells in a worksheet with buttons in the Font group on the HOME tab.
© Paradigm Publishing, Inc. 19 Contents
Apply Formatting - continued
To change the font:1. Make desired cell
active or select the desired cells.
2. Click Font button arrow.
3. Scroll down drop-down gallery and click desired font.
Font button arrow
© Paradigm Publishing, Inc. 20 Contents
Apply Formatting - continued
To add a border:1. Make desired cell active
or select desired cells.2. Click Borders button
arrow.3. Click desired option at
drop-down list.
Borders button arrow
© Paradigm Publishing, Inc. 21 Contents
Apply Formatting - continued
To apply fill color:1. Make desired cell active or select desired cells.2. Click Fill Color button arrow.3. Click desired color option.
Fill Color button arrow
© Paradigm Publishing, Inc. 22 Contents
Apply Formatting - continued
To change the font color:1. Make desired cell active or
select desired cells.2. Click Font Color button
arrow in Font group on HOME tab.
3. Click desired color at drop-down color palette.
Font Color button arrow
© Paradigm Publishing, Inc. 23 Contents
Apply Formatting - continued
Mini toolbar
Double-click in a cell and then select data within the cell and the Mini toolbar displays above the selected data.
© Paradigm Publishing, Inc. 24 Contents
Apply Formatting - continued
Enter words or text combined with numbers in a cell and the text is aligned at the left edge of the cell.
Enter numbers in a cell and the numbers are aligned at the right side of the cell.
Alignment group
© Paradigm Publishing, Inc. 25 Contents
Apply Formatting - continued
To merge each row of the selected cells:1. Select desired cells.2. Click Merge & Center
button arrow.3. Click Merge Across
option at drop-down list.
Merge Across option
© Paradigm Publishing, Inc. 26 Contents
Apply Formatting - continued
To rotate text:1. Make desired cell active
or select desired cells.2. Click Orientation button
in Alignment group on HOME tab.
3. Click desired option at drop-down list.
Orientation button
© Paradigm Publishing, Inc. 27 Contents
Apply a Theme
To apply a theme:1. Click PAGE LAYOUT tab.2. Click Themes button.3. Click desired theme at drop-
down gallery.
Themes button
© Paradigm Publishing, Inc. 28 Contents
Format Numbers
To format numbers using the Number Format button:1. Make desired cell
active or select desired cells.
2. Click Number Format button arrow.
3. Click desired number format at drop-down list.
Number Format button arrow
© Paradigm Publishing, Inc. 29 Contents
Format Numbers - continued
To format numbers using the Format Cells dialog box:1. Make desired cell active or
select desired cells.2. Click Number group dialog
box.3. Click desired number format
in Format Cells dialog box with Number tab selected.
4. Click OK.
Number tab
© Paradigm Publishing, Inc. 30 Contents
Format Numbers - continued
continues on next slide…
Click this category To apply this number formatting
NumberSpecify the number of places after the decimal point and whether a thousand separator should be used; choose the display of negative numbers; right-align numbers in the cell.
CurrencyApply general monetary values; add a dollar sign as well as commas and decimal points, if needed; right-align numbers in the cell.
AccountingLine up the currency symbols and decimal points in a column; add a dollar sign and two places after the decimal point; right-align numbers in the cell.
DateDisplay the date as a date value; specify the type of formatting desired by clicking an option in the Type list box; right-align the date in the cell.
TimeDisplay the time as a time value; specify the type of formatting desired by clicking an option in the Type list box; right-align the time in the cell.
© Paradigm Publishing, Inc. 31 Contents
Format Numbers - continued
Click this category To apply this number formatting
PercentageMultiply the cell value by 100 and display the result with a percent symbol; add a decimal point followed by two places by default; change the number of digits with the Decimal places option; right-align numbers in the cell.
Fraction Specify how a fraction displays in the cell by clicking an option in the Type list box; right-align a fraction in the cell.
ScientificUse for very large or very small numbers; use the letter E to tell Excel to move the decimal point a specified number of places.
Text Treat a number in the cell as text; the number is displayed in the cell exactly as typed.
SpecialChoose a number type, such as Zip Code, Phone Number, or Social Security Number, in the Type option list box; useful for tracking list and database values.
Custom Specify a numbering type by choosing an option in the Type list box.
© Paradigm Publishing, Inc. 32 Contents
Use the Format Cells Dialog BoxTo align and indent data in cells:1. Make desired cell active or
select desired cells.2. Click Alignment group dialog
box.3. Select desired options in
Format Cells dialog box with Alignment tab selected.
4. Click OK. Alignment tab
© Paradigm Publishing, Inc. 33 Contents
Use the Format Cells Dialog Box - continued
To change the font:1. Make desired cell
active or select desired cells.
2. Click Font group dialog box.
3. Select desired options in Format Cells dialog box with Font tab selected.
4. Click OK.
Font tab
© Paradigm Publishing, Inc. 34 Contents
Use the Format Cells Dialog Box - continued
To add borders to cells:1. Select cells.2. Click Borders button arrow.3. Click desired border.OR4. Select Cells5. Click Borders button arrow.6. Click More Borders.7. Use options in dialog box to
apply desired border.8. Click OK.
Border tab
© Paradigm Publishing, Inc. 35 Contents
Use the Format Cells Dialog Box - continued
To add fill and shading to cells:1. Select cells.2. Click Fill Color button arrow.3. Click desired color.OR4. Select cells.5. Click Format button.6. Click Format Cells at drop-down list.7. Click Fill tab.8. Use options in dialog box to apply
desired shading.9. Click OK.
Fill tab
© Paradigm Publishing, Inc. 36 Contents
Format with Format Painter
To format with the Format Painter:1. Select cells with desired
formatting.2. Double-click Format Painter
button.3. Select desired cells.4. Click Format Painter button.
Format Painter button
© Paradigm Publishing, Inc. 37 Contents
Hide and Unhide Columns and/or RowsTo hide rows or columns:1. Select rows or columns.2. Click Format button.3. Point to Hide & Unhide.4. Click Hide Rows or Hide
Columns.
Format button
© Paradigm Publishing, Inc. 38 Contents
Hide and Unhide Columns and/or Rows - continued
To unhide rows or columns:1. Select rows above and
below hidden row or columns to left and right of hidden column.
2. Click Format button.3. Point to Hide & Unhide
option.4. Click Unhide Rows or
Unhide Columns option.
Hide & Unhide option
© Paradigm Publishing, Inc. 39 Contents
CHECKPOINT 21) You can apply a variety of
formatting with buttons in this group on the HOME tab.a. Fontb. Editingc. Formulasd. Formatting
3) This is a set of formatting choices that includes fonts, colors, and effects.a. textureb. trialc. trendd. theme
2) When you select data this displays above the selected data.a. Format toolbarb. Highlight barc. Mini toolbard. Font bar
4) When you click the Format Painter button, the mouse pointer displays with this attached.a. paintbrushb. white arrowc. black arrowd. crosshairs
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© Paradigm Publishing, Inc. 40 Contents
Formatting an Excel Worksheet
Change column widths Change row heights Insert rows and columns in a worksheet Delete cells, rows, and columns in a worksheet Clear data in cells Apply formatting to data in cells Apply formatting to selected data using the Mini toolbar Preview a worksheet Apply a theme and customize the theme font and color Format numbers Repeat the last action Automate formatting with Format Painter Hide and unhide rows and columns
Summary of Presentation Concepts