eSWT Online Salary/Wage Transfer Request System

eSWT

Online Salary/Wage

Transfer Request System

eSWT Online SystemeSWT Online System

• Takes the current process and converts it to an online process• Via Self-Service Banner (similar to eCerts & SSB JV system)• Can be done as an independent SWT or as part of eCerts (for

Effort Certification)• Allows for supporting documentation to be attached• Storage in Self-Service Banner• Eliminates the need for revised PARs (if effort certification is

required)• Time-stamps effort certification (in the next eCert period) when

SWT is approved/processed• PDF capability• Each eSWT is identified by a unique number (ex – SW000001)

eSWT via AU AccesseSWT via AU Access

eSWT via AU AccesseSWT via AU Access

• Access on the Finance Tab• Access on the Employee Tab• Access on the Faculty Services Tab

• Click on ‘Self Service Banner’• Scroll down to ‘Salary Wage Transfer’

eSWT via Self Service BannereSWT via Self Service Banner

eSWT ProcedureseSWT Procedures

• Sign off on SWT document• Create a SWT (Salary Wage Transfer)• Search SWT documents

eSWT Sign off on SWT documenteSWT Sign off on SWT document

• Awaiting Actions are documents needing your action• Can sign off per FOAP or all FOAPs in a document

• In Process are documents awaiting action from others

• Complete are documents that are approved or have been withdrawn

eSWT Sign off on SWT documenteSWT Sign off on SWT document

Non-sponsored can be signed off by:•Department admins•Salary wage transfer admins•Department heads•Dean admins•Deans•Associate Deans of Research

eSWT Sign off on SWT documenteSWT Sign off on SWT document

Sponsored can be signed off by •Principal Investigator (PI)•Co-Principal Investigator (CO-PI)

•Department Admins, salary wage transfer admins, dean admins CANNOT sign sponsored FOAPs

Logged in as P.I. or Co-P.I.

eSWT Sign off on SWT documenteSWT Sign off on SWT document

• Approve will sign off and push the document to the next queue

• Reject will add a note to the document as well as email the preparer

• Reject will not remove the document from the queue

eSWT Sign off on SWT documenteSWT Sign off on SWT document

• If the document requires a change to the funding source or the amount, the document will need to be unlocked

• Dean’s Office can perform the unlock

• A document that is withdrawn will be removed from every queue and moved to the complete tab

• Only the preparer can withdraw the document• This document cannot be reopened

eSWT Create Salary Wage TransfereSWT Create Salary Wage Transfer

• Create a SWT (Salary Wage Transfer)• Can be created by Salary Wage Transfer Admin• Can be created by Department Admin• Can be created by Department Head• Can be created by Principal Investigator• Can be created by Co-Principal Investigator

Justification is mandatory

Optional

Salary/Wage Transfer Request Number

Approval ProcessApproval Process• Once submitted by the preparer, the eSWT is forwarded

for approval to the appropriate individuals/departments via automatic email notification (similar to eCerts).

Preparer

From Dept/Unit/College

To Dept/Unit/College

CG/ISS

• Preparer and Approvers are listed at the bottom of eSWT

Email NotificationEmail Notification

>>> "Salary Wage Transfer" <salwtfr@auburn.edu> 1/25/2012 10:05 AM >>>902xxxxxxx Mxxxx Mxxxxxx

Actions are required for document SW000006902xxxxxx Rxxxx Cxxxxx

Transferring Wages from 113500 Information Systems Support

To access system training tools or to enter the salary wage transfer system or reviewavailable salary wage transfers, please go to eSwt at: http://www.auburn.edu/administration/business_office/cga/salarywagetransfers.html

If you have problems accessing the system or have questions regarding this process, please send

an email to salwtfr@auburn.edu or contact Contracts and Grants Accounting at 844-4847.

eSWT SearcheSWT Search

• Search for a Person• Search for a Fund/Org/Acct/Prog

eSWT Document Search by PersoneSWT Document Search by Person

eSWT Document Search by PersoneSWT Document Search by Person

Fill in any of the text boxes

eSWT Document Search by PersoneSWT Document Search by Person

eSWT Document Search by FOAPeSWT Document Search by FOAP

eSWT Document Search by FOAPeSWT Document Search by FOAP

eSWT Document Search by FOAPeSWT Document Search by FOAP

Contacts, Comments & QuestionsContacts, Comments & Questions

Email: AU salwtfr@auburn.edu

AUM swtransfer@aum.edu

CG Accounting - AU 334-844-4847

CG Accounting - AUM 334-244-3716