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eProcurement Meeting April 22, 2010 Office Equipment. Gina Kerr, Indiana Department of Administration. Agenda. Updated Requisition Requirements & Reminders Justification Questions Multiple Fiscal Year encumbrance Adding Accessories Invoice Payments Contact Information Questions - PowerPoint PPT Presentation
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eProcurement Meeting April 22, 2010
Office Equipment Gina Kerr, Indiana Department of Administration
Agenda
• Updated Requisition Requirements & Reminders– Justification Questions– Multiple Fiscal Year encumbrance– Adding Accessories– Invoice Payments
• Contact Information • Questions• Friendly Reminders & Meeting Recap
How to REDUCE denied Requisitions?
Justification Questions
• Include completed justification questions on:– New Lease or Purchase – Fax Purchase– Printer(s)
• Adding Accessories– Forthcoming Justification question section
New Lease?
• Multiple Fiscal Year Encumbrance• All (4) Years must be represented on requisition • Itemize each:
Equipment Maintenance/Minimum Volume Overages (optional) Color Impressions (optional)
• NOTE: DO NOT put Overages & Minimum Volume on same line item
Adding Accessories OR Overage Payments
Adding Accessories• Forthcoming Justification question section• Include component identification• Make & Model of Base Machine,• Serial # or Equipment ID• All later added accessories are purchased outright
Overage Payments• Must include Serial # or Equipment ID associated with
Overages Bill• Name of month & # of months covered on Purchase
Order
Contact Information• IDOA website for Office Equipment
– http://www.in.gov/idoa/2449.htm
• Department of Administration Project Manager:– Gina Kerr– gkerr@idoa.in.gov– 317-234-4998
Questions
Friendly Reminders & Meeting Recap
1. Include the Serial # or Equipment ID
2. Include completed justification questions on:– New Lease or Purchase – Fax Purchase– Printer(s)
3. Itemize the Charges EquipmentMaintenance/Minimum VolumeOverages (optional)Color Impressions (optional)
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