EPA Data Management Tools Janet Bowen – U.S. EPA Bowen.janet@epa.gov 617-918-1795 April 2, 2012

EPA Data Management EPA Data Management ToolsTools

Janet Bowen – U.S. EPA

Bowen.janet@epa.gov

617-918-1795

April 2, 2012 April 2, 2012

EPA Data Management Tools

• WasteWise and data management tool Re-TRAC

• Energy Star and Portfolio Manager

What is WasteWise?• WasteWise is a free, voluntary EPA

partnership program.

• WasteWise helps organizations eliminate costly waste through waste reduction practices —benefiting the organization’s bottom line and the environment.

• WasteWise is flexible.

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Who Can Join WasteWise?• Any type of organization can join.

• Currently, there are more than 3000 partners and endorsers in WasteWise from more than 50 sectors.

• Registration is simple and available online.www.epa.gov/epawaste/partnerships/wastewise/join.htm

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Healthcare WasteWise Partners• In New England, there are currently 29 active

hospital (and VA Medical Centers) locations / partners. Hospitals are usually under “Medical Services” category

• In addition, Partners Healthcare System recently registered as a Partner but is not active yet.

Re-TRAC Database• Partners can track

activities and input data all year long

• Re-TRAC is designed to be an interactive tool—not just for end-of-year reporting

• Provides tangible benefit to Partners for improved data management

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Re-TRAC Database• Partners can report data for

multiple locations

– Ex: ACME Paper can report activities in their VA, MD, and DC offices

– Need to have at least one location

– Climate Profile report sums the data for all locations

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Re-TRAC Database• Numerous materials

are pre-loaded for reporting– Synchronized with

EPA’s WARM model– Ability to add “Other”

when material is not on the list

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Re-TRAC Database• Access to Re-TRAC

reports with real-time data

– Re-TRAC offers several valuable reports

– Climate Profile available immediately after EPA reviews annual data

– Historical data comparisons

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Re-TRAC Database• Support resources for

partners– Screen casts online– FAQs online– Helpline

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Individualized Climate Profile• Calculates greenhouse gas emissions reductions

resulting from waste prevention and recycling activities. • Translates these into

real-life equivalents.• Valuable tool for

communicating environmental benefits to management, employees, customers, and other stakeholders.

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ABC Company example to be created/inserted

WasteWise Partner Commitments• Register to join the WasteWise Program

online via Re-TRAC Database.

• Submit baseline data online and within 60 days of registration.

• Report annual progress via Re-TRAC.

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EPA’s Food Recovery ChallengeThe Food Recovery Challenge, part of the Sustainable

Materials Management Program, challenges participants to reduce as much of their food waste as possible — saving money, helping communities, and protecting the environment.

Website

http://www.epa.gov/wastes/conserve/smm/foodrecovery/index.htm

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A voluntary partnership with EPA

ENERGY STAR is…

A strategic approach to energy management

Benchmarking is Key to a Successful Energy Program

• Heighten awareness of energy use• Identify billing errors• Assess effectiveness of current operations,

policies, practices• Document environmental stewardship and

demonstrate success• More responsive management through more

informed decision-making

ENERGY STAR

• The Cheapest, Cleanest energy is the energy you do not use

• You can’t manage what you don’t measure

• Every $1 a nonprofit healthcare organization saves on energy is equivalent to $20 in new revenues for hospitals or $10 for medical offices.

Portfolio Manager Attributes

Track performanceEnergy & water meters for a single facility

Review historical data or before/after major upgrades or O&M

Weather normalized Source energy and energy intensity (EUI)

Compare Average EUI for your space category to your performance over time

Group similar buildings together for benchmarking comparison

View percent improvementVerify and track results ($$ and CO2)

Building Energy UseHighest Lowest

Nu

mb

er

of B

uild

ings

1001 25 50 75Benchmark Score

Sample Acute care

177 bed facility

280,000 square feet

1052 550 443 183353KBtu/ft2/year

U.S. EPA Energy Performance Rating System

PropertyIDDataYearSourceCurrencyChainIDMgmtCoIDOwnerIDOwnerTypeIDSumOrDetailWhoModifiedLastModifiedMktMixBusMktMixTouristMktMixSmMtgMktMixGrpMtgMktMixOtherMgmtCoIDPropertyIDDataYearSourceCurrencyChainIDMgmtCoIDOwnerIDOwnerTypeIDSumOrDetailWhoModifiedLastModifiedMktMixBusMktMixTouristMktMixSmMtgMktMixGrpMtgMktMixOtherLastModifiedMktMixBusMktMixTouristMktMixSmMtgMktMixGrpMtgMktMixOtherMgmtCoIDPropertyIDDataYearSourceCurrency

Set Priorities Across Portfolios

Nat

ion

al A

vera

ge

EU

I

1

Ratable

5075

25

Best investment opportunities are in lower

quartiles, where there is the greatest potential for

improvement.

Invest

O&M improvements will yield savings and label

candidates.

Tune

Reward & LearnHigh scoring buildings

provide lessons learned and label candidates.

PropertyIDDataYearSourceCurrencyChainIDMgmtCoIDOwnerIDOwnerTypeIDSumOrDetailWhoModifiedLastModifiedMktMixBusMktMixTouristMktMixSmMtgMktMixGrpMtgMktMixOtherMgmtCoIDPropertyIDDataYearSourceCurrencyChainIDMgmtCoIDOwnerIDOwnerTypeIDSumOrDetailWhoModifiedLastModifiedMktMixBusMktMixTouristMktMixSmMtgMktMixGrpMtgMktMixOtherLastModifiedMktMixBusMktMixTouristMktMixSmMtgMktMixGrpMtgMktMixOtherMgmtCoIDPropertyIDDataYearSourceCurrency

Non-Ratable100 Low EUI

High EUI

Top 25% of energy-efficient buildings nationwide.

Use 35% less carbon dioxide and 35% less energy than their peers, on average

Building Recognition

New England Healthcare Facilities are Using Energy Star

• As of September 2011: - 251 New England hospital accounts have

benchmarked energy performance using Portfolio Manager

State breakdown:CT-52, ME-31, MA-108, NH-23, RI-8, VT-29

Benchmarking is the first step toward improving energy performance

New England hospitals that have earned ENERGY STAR Labels

As of March 2012– Children's Hospital Boston @ Waltham (Labeled in 2012)– Greenwich Hospital, CT (Labeled in 2011, 2010)– St. Mary's Regional Medical Center, ME (Labeled in 2010, 2009)– Eastern Maine Medical Center, ME (Labeled in 2010)– St. Francis, CT (Labeled in 2008, 2006, 2003)– VA West Haven, CT (Labeled in 2007, 2006 and 2002 )– VA Jamaica Plain, MA (Labeled in 2003)

Energy Star Portfolio Upgrade!

• During the spring of 2013, EPA will release a complete upgrade for its popular Portfolio Manager tool. This tool, currently in use by more than 40,000 individual accounts to measure, track, assess, and report on the energy and water performance of more than 250,000 commercial buildings, will get the full treatment: a new interface, streamlined functionality, and improved usability.

• Find out more or attend a sneak peak webinar in April 2012 http://www.energystar.gov/index.cfm?c=evaluate_performance.bus_portfoliomanager_upgrade

Energy Star Resources • Energy Star Healthcare page www.energystar.gov/healthcare

• Benchmark Portfolio at www.energystar.gov/benchmark

• ENERGY STAR’s Healthcare Energy Savings Financial Analysis Calculators, Pilot Version 1.0

www.energystar.gov/index.cfm?c=healthcare.bus_healthcare_energysavings_calc

• Assess your energy management program at www.energystar.gov/index.cfm?c=guidelines.guidelines_index

•

Next Steps• Take Benchmark Traininghttp://www.energystar.gov/index.cfm?c=healthcare.bus_healthcare_workshops

• Consider Appling for Energy Star Labelwww.energystar.gov/index.cfm?c=evaluate_performance.bus_portfoliomanager_intro

• Join ENERGY STAR

www.energystar.gov/join

For Questions on Benchmarking:Linda Darveau

USEPA Region 1 New England

Darveau.Linda@epa.gov

(617) 918-1718

Questions ?

Want to join EPA Region 1’s hospital email group for regular updates on environmental issues?

Janet Bowen, EPA Region 1

617-918-1795

Bowen.Janet@epa.gov

www.epa.gov/region1/healthcare