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EKP 5.6: Job Profile Groups April 2009
Document Information
Document ID: EN561
Document title: EKP 5.6 Job Profile Groups
Version: 1.2
Document date: 15 April 2009
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EKP 5.6: Job Profile Groups April 2009
Table of Contents
Description .................................................................................................................................1
About This Guide ....................................................................................................................... 1
If You Need Help ........................................................................................................................ 1
Use Cases ...................................................................................................................................2
Use Case Diagram ...................................................................................................................... 2
Dependencies ............................................................................................................................ 3
Use Case Specification ................................................................................................................4
Create a Job Profile Group ......................................................................................................... 4
Assign Cert to Job Profile Group ................................................................................................. 4
Add a Job Profile to a Job Profile Group ..................................................................................... 4
Assign a Job Profile to Learner ................................................................................................... 5
Assign a Job Profile to Self ......................................................................................................... 5
View Learning Path .................................................................................................................... 6
Award a Job Profile Group Certificate ........................................................................................ 6
Definitions ..................................................................................................................................7
Creating a Job Profile Group ...................................................................................................... 7
Assigning Cert to the Job Profile Group ...................................................................................... 8
Adding Job Profiles to the Group ............................................................................................... 9
Assigning a Job Profile to a Learner .......................................................................................... 10
Self Assigning Job Profiles ........................................................................................................ 10
Viewing Learning Path ............................................................................................................. 12
Auto Awarding of Job Profile Group Certificates ...................................................................... 14
System Requirements ............................................................................................................... 15
System Configuration ................................................................................................................ 15
Test Cases ................................................................................................................................. 15
Create a Job Profile Group ....................................................................................................... 15
Assign Cert to Job Profile Group ............................................................................................... 15
Add a Job Profile to a Job Profile Group ................................................................................... 16
Assign a Job Profile to Learner ................................................................................................. 16
Assign a Job Profile to Self ....................................................................................................... 17
View Learning Path .................................................................................................................. 17
Award a Job Profile Group Certificate ...................................................................................... 17
EKP 5.6: Job Profile Groups April 2009
1
Description
About This Guide This document will look at the requirements and implementation of the Job Profile Groups
Customization through use cases and definitions.
If You Need Help
If you cannot resolve a configuration problem using this guide or the online help, or if you should
have any queries related to the technology employed within EKP, your first line of contact should
be as described in your Technical Support Contract.
For other queries, or if you are not sure whom to contact, NetDimensions Ltd. may be contacted at
info@netdimensions.com. Please also refer to the support section of the NetDimensions web site
at www.netdimensions.com for the latest information regarding various services.
EKP 5.6: Job Profile Groups April 2009
2
Use Cases
Use Case Diagram
Learner
Create a JobProfile Group
AdministratorAdd a Job Profile toa Job Profile Group
Assign Job Profileto Self
Award a JobProfile Group
Certificate to Learner
System
Assign Cert toJob Profile Group
Reviewer
Assign Job Profileto Learner
View LearningPath
EKP 5.6: Job Profile Groups April 2009
3
Dependencies
Assign Cert toJob Profile Group
Assign JobProfile to Learner
Award a Job ProfileGroup Certificateto Learner
Assign Job Profileto Self
For a Job Profile Group Certificate to be awarded:
• A Certificate must be assigned to the Job Profile Group
• The Learner must be assigned each of the job profiles in the group
• The Learner must have obtained all the competencies associated with all the job profiles
within the group
EKP 5.6: Job Profile Groups April 2009
4
Use Case Specification
Create a Job Profile Group
Administrator System
Use case begins when administrator starts
to create a new Competency Object
System presents administrator
competency objects that can be created
Administrator selects Job Profile Group System presents administrator with a
form
Administrator enters Reference Code*,
Name*, Job Profile Catalog, Activation, and
Description (* indicates required fields)
System creates new group and the use
case ends
Assign Cert to Job Profile Group
Administrator System
Use case begins when administrator starts
edits a job profile group
System presents administrator with
editable group properties
Administrator selects a certification and
submits
System assigns the selected certification
to the group and the use case ends
Add a Job Profile to a Job Profile Group
Administrator System
Use case begins when the Administrator
opens the Job Profile Group for viewing
System will present the user with the
group properties and options to add and
remove job profiles to the group
Administrator selects “Add Job Profile to
Group”
System will display a Job Profile selector
Administrator selects the job profiles to be
added
System adds the profiles to the group and
the use case ends
EKP 5.6: Job Profile Groups April 2009
5
Assign a Job Profile to Learner
Reviewer System
Use case begins when the Reviewer
opens the Learner’s Job Profiles
System displays currently assigned job
profiles
User selects assign job profiles
System will display list of available job
profiles
User selects job profile to assign to
Learner
System assigns the job profile to the learner
and the use case ends
Assign a Job Profile to Self
Learner System
Use case begins when the learner enters
the Job Profiles tab of his/her career
development center
System displays currently assigned job
profiles
User selects assign job profiles
System will display list of available job
profiles
User selects job profile to assign to self System assigns the job profile to the user and
the use case ends
EKP 5.6: Job Profile Groups April 2009
6
View Learning Path
Learner System
Use case begins when the learner enters
Learning Path
System displays the learning path with
learner’s job profiles where there are
competencies outstanding and the use case
ends
Award a Job Profile Group Certificate
System
Use case begins when the daily task is started
For every job profile group that has been assigned a certificate, the system will check learner
records and award the certificate if the user has obtained all the competencies associated with all
the job profiles in the job profile group and has not been awarded the certificate already. Use case
ends
EKP 5.6: Job Profile Groups April 2009
7
Definitions
Creating a Job Profile Group
A Job Profile Group can be created in the Competency Editor just like a Competency Group.
Figure 1: Competency Editor
EKP 5.6: Job Profile Groups April 2009
8
Assigning Cert to the Job Profile Group A Certificate can be selected when editing the job profile group properties.
Figure 2: Awarding Certificates
EKP 5.6: Job Profile Groups April 2009
9
Figure 3: Select Certifications
Adding Job Profiles to the Group
Once the group has been created, job profiles can be added.
Figure 4: Adding Job Profiles
EKP 5.6: Job Profile Groups April 2009
10
Assigning a Job Profile to a Learner Job Profiles are configured to allow reviewer assignment by default. Reviewers can navigate to a
learner’s Career Development Center and assign a Job Profile under the Job Profiles tab.
Figure 5: Assign Job Profile to Learner
Self Assigning Job Profiles
The job profile must be configured to allow self-assignment using the check box on the edit job
profile page.
EKP 5.6: Job Profile Groups April 2009
11
Figure 6: Self Assigning Job Profiles Once configured, job profiles can be self-assigned by learners through their career development
center.
Figure 7: Career Development Center
EKP 5.6: Job Profile Groups April 2009
12
Figure 9: Job Profile Search and Selection
Viewing Learning Path
All Job Profiles that are assigned to a user will be viewable in their career development center. Only
assign job profiles that have associated competencies that are yet to be obtained by the learner will
be displayed in the learner’s learning path.
EKP 5.6: Job Profile Groups April 2009
14
Auto Awarding of Job Profile Group Certificates
Certificates are currently auto awarded when the daily task is run, this can be started on demand at
Manage > System Administration Manager >System Utilities >Run Scheduled Tasks.
Figure 11: Run Scheduled Task
The daily task will now also award any job profile group certificates to learners who have obtained
all the competencies for all the necessary job profiles in each job profile group.
EKP 5.6: Job Profile Groups April 2009
15
System Requirements
• EKP 5.6.0.95 or above
System Configuration
• To configure learning paths to hide completed job profiles, enable the check box at Manage
> System Administration Manager > System Configuration > System Configuration >
[General]
Figure 12: Hide Completed Job Profiles
Test Cases
Create a Job Profile Group
Basic Test Case: 1. Go to Manage > Competency Manager > Competency Editor and click Create.
2. Click Create Job Profile Group.
3. Enter “Roman Jobs” as Name and click OK .
Desired Results: The “Roman Jobs” group is created and can be seen in the left panel of the Competency Editor.
Assign Cert to Job Profile Group
Basic Test Case: 1. Go to Competency Manager > Certification Editor and click Create Certification.
2. Create “Roman Jobs Cert” Certification.
3. Open Roman Jobs group and click Edit.
4. Select “Roman Jobs Cert” and click OK.
EKP 5.6: Job Profile Groups April 2009
16
Desired Results: Certificate should now be assigned to the job profile group.
Add a Job Profile to a Job Profile Group
Basic Test Case: 1. Create Job Profile “Job Profile I”, set to Active .
2. Open Job Profile Group “Roman Jobs”.
3. Click Add Job Profile to Group.
4. Click Add Job Profiles …
5. Select Job Profile I and click OK.
Desired Results: Job Profile I should be successfully added to the group.
Assign a Job Profile to Learner
Basic Test Case: 1. Create User X .
2. Go to Review >Organization Review and select User X for participant review.
3. Go to Career Development > Job Profiles for participant and click Assign Job Profile.
4. Select Job Profile I.
Desired Results: Job Profile I should be successfully assigned to User X and viewable in their Job Profiles tab.
EKP 5.6: Job Profile Groups April 2009
17
Assign a Job Profile to Self
Basic Test Case: 1. Create Job Profile “Job Profile II”, set to Active, enable the Self-Assignment check box.
2. Log in as User X.
3. Go to Career Development > Job Profiles and click Assign Job Profile.
4. Select Job Profile II
Desired Results: Job Profile II should be successfully assigned to User X and viewable in their Job Profiles tab.
View Learning Path
Basic Test Case: 1. Create Competency “Competency for Job Profile I”, set to Active.
2. Open Job Profile I for editing and assign “Competency for Job Profile I” to profile.
3. Assign Competency for Job Profile I to User X.
4. Log in as User X and go to Learning Path.
Desired Results: Job Profile I should not be displayed in the learning path.
Award a Job Profile Group Certificate
Basic Test Case: 1. Run daily task.
Desired Results: User X should now have the Roman Jobs Cert, viewable in Career Development » Certifications.
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