ENArC E uropean N etwork on Ar chival C ooperation

ENArCEuropean Network

on

Archival Cooperation

Sustainability

Enrichment

New possibilities

Accessibility

Internationality

Partners from 13 European countries

Central point

Contact place for preparation and implementation of various projects

Archive

Activities in the archival field

Research Platform

for all topics regarding virtual preparation of historical sources and their content

ICARUS

Basic project ideas of ENArC

• Expanding the existing archival network

• Enlarge the digital content• Publication via the big internet-

portals.

ENArC – 14 partners in 10 countries

ENArC - partners

Ministerio de Cultura, Subdirección General de los Archivos Estatales (ES)

HKI, Universität zu Köln (DE)

Generaldirektion der Staatlichen Archive Bayerns (DE)

Národní Archiv (CZ)

Scuola Normale Superiore di Pisa (IT)

Università degli Studi di Napoli Federico II (IT)

Balkanoloski Institut SANU (RS)

Slovenský Národný Archiv (SK)

Arhiv Republike Slovenije (SI)

Diözesanarchiv St. Pölten (AT) - Coordiantor

ICARUS – International Centre for Archival Research (AT)

Magyar Országos Levéltár (HU)

Budapest Főváros Levéltára (HU)

Hrvatski Državni Archiv (HR)

ENArC – associated partners

IEEkQ – Institut zur Erschließung und Erforschung kirchlicher Quellen (AT)

Archiv des Bistums Passau (DE)

Moravský zemský archiv v Brně (CZ)

Österreichisches Staatsarchiv (AT)

„The EU’s Culture programme (2007-2013) has a budget of € 400 million for projects and initiatives to celebrate Europe’s cultural diversity and enhance our shared cultural heritage ...“

Programme Culture 2007 – 2013

• cross-border mobility of people

• circulation of cultural output

• intercultural dialogue

3 objectives

Legal basics

Cooperation Agreement

Partner Partner

PartnerPartner

• Title and description of the project• Aims and objectives of the project• Responsibilities and tasks of the partners• Accountabilities• Financial contributions and grants• Management structure and procedures

Cooperation Agreementcontracted between the project partners

Coordinator

Mandates

Partner Partner

PartnerPartner

• power of attorney from the project partner to the coordinator

• obligations and provisions of the project partner towards the coordinator

• the financial contribution of the project partners

Mandatescontracted between each project partner and the

coordinator

Grant Agreement

European Commission

Coordinator

Partner Partner

PartnerPartner

Special and General Conditions

• Duration• Roles of the beneficiaries• Payment arrangements• Reports and statements• Bank account / interest• Subcontracting• Publicity obligations

Grant Agreementcontracted between the coordinator (and the partners) and the European Commission

Management

Coordination Team (CT)

Coordination Team

PartnerCoordi-nator

PartnerPartner

Each partner:

Selection of 1 person responsible for the project implementation (financial issues, supervision of activity progress etc.)= project managers

altogether 14 project managers(from Coordinator and Coorganisers)

• Formed by the 14 project managers

• meets every 6 months

• the Coordinator‘s project manager heads the meetings

• every project manager has a casting a vote

Tasks

• Monitor the progress of the partners’ activities

• If necessary o reschedule or redefine the work plan

of activitieso redefine Co-Organisers’ roles,

contributions or budgets• Risk management • In case of default by a contractor, review

the partners’ roles and budget as well as any new entity to replace the defaulting contractor

Coordination Team (CT)

Management Team

Coordinator´s project manager

Administrative manager

Administrative manager

Manager for internal & external Relations

Management Team (MT)

• Executive body• Directly support the Coordination

Team• Prepare and distribute all

necessary information on project meetings (agendas, minutes, etc.)

• Oversee all financial issues (distribution of EU grant, collect the invoices etc. to prepare the financial reports, etc.)

• Collect and review all reports (scientific and financial) and deliver them to the EU as scheduled

• Support communication and networking between the partners

Tasks

inside the network:

Publication of project results

outside the network

www.icar-us.eu/icaruswiki

digital newsletter

www.icaru-us.eu

communication-platform

printed brochures

project homepage

project logo

advertisements in newspapers, magazines etc.

ENArC lectures

Timetable

• Overall duration: 01.11.2010 – 30.04.2015

• Preparation and planning phase: 01.11.2010 – 30.04.2011

• Start for project activities: 01.05.2011

• Implementation plan:2-year-workprogramme for the first project phase (announced in November 2010 – kick-off meeting in Vienna)

General tasks and obligations for each partner

Actively try to enlarge the network in the own country

Organise the translation of publication material received from Co-organiser N°1.

Disseminate the publication material and e-newsletter received from Co-organiser N°1.

Organise the translation of the main content of the website into the own language

Ensure the local management of the project.

Organise and host a national workshop in his own country

ARS

BFL

GDA

MOL

Digitise and analyse charters of Slovenian origin in different Austrian archives. Implementation of the data into www.monasterium.net

Maintain and update the Hungarian archives’ portal “www.archivportal.hu”. Implement data into www.monasterium.net.

Design the data collection, analysis and digitisation of the stock of charters of the chapter of Freising within the holdings of the Bavarian Main State Archive. Implement all the data into the European charters portal www.monasterium.net.

Digitise and analyse archival content. Implement further data into the Hungarian State Archives’ database and the European charters portal www.monasterium.net.

Individual Tasks

SGAEIdentification, digitisation and descriptiom of 1500 monastic charters. Implement data into the European charters portal www.monasterium.net.

UNINAOrganise and design sub-projects for the usage of online sources within university courses. Develop a course programme dealing with the practical approach and use of historical material on the internet and the possibility of student exchange programms.

NACR

BISANU

SNA

Digitise archival content from 7 different Czech archives (in total: 10.466 charters, 115 manuscripts, 3 boxes). Implementation of all the data into www.monasterium.net. Organise and host the final conference in Prague in cooperation with the Coordinator and Coorganiser N°1 (ICARUS).

Arrange the data collection, analysis and implementation of digitised content in order to build a digital database for medieval charters of Serbian origin. Implementation of data into www.monasterium.net.Design the data collection, analysis and digitisation of archival material. Implementation of all the data into the Slovak archives portal and www.monasterium.net.

Individual Tasks

• Overall costs for the project: 4.498.000,00€ for 4,5 years

• Grant requested from the EU: 2.249.000,00€ = 50% of costs

• The other 50% have to be covered by the project partners (i.e. „self financing“)

Financing

Linking the Neighbourhood Programme

Linking the Neighbourhood Programme

In order to expand the network, partners will participate in the Neighbourhood Linking Programme to win archives from neighbouring countries to join the network. The partners are entitled to special funding which include:• Establishing new contacts• Dissemination• Organisation of a national workshop in the neighbouring

country together with a local host

Linking the Neighbourhood Programme

MOL Romania with ws.

NACR Poland with ws

BISANU Bulgaria with ws

BISANU Serbian congregation of Hilandar within the monastery of Athos (GR).

UNINA Spain

HDA Bosnia and Herzegovina

Attempts to enlarge the network

National Workshops

National Workshops

In order to announce the project results among experts within the individual countries and attract new partners for the network, one partner of each country will host a national workshop. The workshop should last one day and consist of two blocks:1. Appraisal of national activities in the area of digital processing of archival records2. A discussion in context of the project and international developments.10 workshops in countries of participating partners 4 workshops will take place in neighbouring countries.

Experts Exchange Programme

Experts Exchange Programme

Staff exchange programme to work at facilities in other countries for a certain period of time (3-4 weeks) with the following objectives:

• Establish personal networks and contacts at expert level• Familiarise with different working methods and technologies• Intensively exchange knowledge and experience• Strengthen the intercultural dialogue

The programme will be coordinated by ICARUS as a project partner, carried out in cooperation with the Moravian Regional Archive (associated partner).

Training Programms

Training Programms

The Scuola Normale Superiore in Pisa (SNS, IT) will:• Develop special training programmes on information

technology and cultural heritage, archive management, restoration and preservation together with the other project partners

• Organise and hold such courses once a year at the Centre of Learning at the Scuola in San Miniato.

• This will guarantee that Consortium competences and project results are passed on directly and become part of the daily work of the individual archival and cultural institutions.

ENArC-Lectures

ENArC Lectures

• Discussions with experts and historically interested laypersons

• 9 ENAC Lectures are planned, each in a different country.

• Each lecture will focus on a certain topic related to archives and the challenges of IT.

• It is proposed to choose a speaker from another country.

• All ENAC lectures will be transmitted online via the communication platform.

• Coordinated by ICARUS

Dr. Karl HEINZ, MASMonasterium/MATRICULA – Project coordination

ICARUS – scientific managementENArC – Management for int. & ext. Affairs

Tel.: +43/664/48 66 795E-Mail: karl.heinz@monasterium.net

Web: www.monasterium.netwww.matricula-online.eu

www.icar-us.eu

• project meetings

• national workshops

• experts exchange programme

• linking the neighbourhood programme

• training programmes

objective I - cross-border mobility of people

• Digitisation and indexing activities

• integration of digital content in existing national and international online portals (Monasterium, Apenet, Europeana)

• development of collaborative internet tools

• scientific subprojects based on the material and tools available online

objective II - circulation of cultural output

• strengthening the international cooperation

• improving the communication

• developing strategies and coordinating individual initiatives

• linking the neighbourhood programme

• organising ICARUS as a permanent independent institution and expanding the already existing network

objective III - intercultural dialogue