Emergency Plan 2018 - Trent CE Primary...

TRENTCEPRIMARYSCHOOL

SCHOOLEMERGENCYRESPONSEPLAN

INTRODUCTION

Anemergencyisaneventwhichdisruptsthenormalrunningoftheschool.

Emergenciesincludeaccidents,fire,explosions,bombthreats,violenceoranyothermajorexternalincident.

Anemergencywouldnormallyinvolvethreattothesafety,lossoflifeordestructionofthepremises.

Emergenciescanhappeninsidetheschooloroutsideit,duringtheschooldayoroutofhours.

InaccordancewithHealthandSafetystatutoryrequirementsitistheresponsibilityoftheschooltohaveaplaninplaceforrespondingtoemergencies,toensurethatitisreviewedregularly,toensurethattherelevantpeopleareawareofitsexistence,contentsandimplications,tokeeptheplansafeandtoidentifyresponsibilitieswithintheplan.

TYPESOFEMERGENCY

Amajoremergencyinaschoolcanariseoutofmanydifferentevents,e.g.:

• Aseriousaccidentinvolvingchildrenandschoolpersonnelonoroffthepremises• Aviolentintrusionontotheschoolpremisesbymaliciousperson,eitherinpersonorby

meansofarsonorabomb• Aschoolbuildingbecomingunsafeasaresultoffireorstructuraldamage• Areleaseofhazardoussubstances(chemicals)nearorontheschoolsite• Severeweathersuchasfloods,highwinds,extremestormetc• Epidemic(e.g.meningitis,legionnairesdisease,flu)• Thedeathormajorinjuryofachild,staffmemberorgovernor(throughaccident,suicideor

murder)

Otheremergenciesmaybedeemedtobeemergenciesintheschoolbecauseoftheimpacttheyhaveonteachers,pupilsorotherstaff,sometimesforaprotractedperiodoftime.Sucheventscouldbe:

• Anincidentinthecommunitywhichisseenorexperiencedbypupilsorstaff• Anincidentaffectingrelativesofpupilsandwhichisknownaboutwithintheschool• Anincidentaffectinganearbycomparableschool

Themainthreatsareperceivedtobe:

• Thelossofbuildings,partsofbuildingsbyfire,storm,damageetc• Thefailureofmajorutilities–electricity,gas,water• Thelossofschooldata/records/expertisebyfire,storm,theft,lossofkeypersonneletc• Thelossofequipment,particularlycomputerequipment,byfire,storm,theft,etc

PREVENTIONOFTHREAT

Fire,stormetc:Allnormalproceduresmustberegularlyfollowed,equipmentmaintainedandservicedandpersonneltrainedontheiruse:e.g.

• Emergencyevacuationdrillsheldregularly(forfire/otheremergencies)• Fireextinguishersregularlyserviced,stafftrainedonuseoffireequipment• Firedoorskeptshut• Litterkepttoaminimumandbinsemptiedregularly• Hazardousmaterialkeptinsecurestorage• COSHHassessmentregularlyupdated• Buildingskeptsecureandwatertight• Sitekeptsecure• Securitysystems(firealarms,intruderalarm,accesscontrol)maintainedingoodorder

Theft:Allnormalproceduresmustberegularlyfollowed:

• Buildingsandequipmentkeptsecure• Sitekeptsecure• Securitysystemsmaintainedingoodorder• Staffvigilance

Lossofrecords:Backupofrecordskeptinfireproofsafeandoffsite.

Lossofkeypersonnel:

• Seniormanagementteamtotakeresponsibilityinabsenceofheadteacher.• Keyfinancialprocedurestobewritteninamanual.• WaituntilaSeniorLeadercontactsyoubeforemovingfromyoursafespace.

SECURITYOFEQUIPMENTANDASSETS

Thisshouldinclude:

• Allequipmentrecordsintherelevantassetsregisterandinventorieswithup-to-daterecordsandvalues

• Allvaluableequipmentclearlymarkedwiththeschoolassetsecuritylabel• Wherepossibleequipmentfixedtosurfaces,orkeptinsinglelocation• Allsoftwareinventorieskeptwithup-to-datevaluesanddetails• Vigilantsiteandbuildingsecurity

ThefollowingpeoplehaveacopyoftheSCHOOLEMERGENCYPLAN:

TheHeadteacher MrsLouiseYarwood

TheDeputyHeadteacher MrsChrissyVassiliou

TheChairofGoverningBody MrsRuthTaylor

TheSchoolSeniorAdministrator MrsJulieRing

TheSchoolCaretakers MrKyriStylianou/MrEliaCassotti

TheVicarofTrentSchoolReverendJamesKnowles

SCHOOLDETAILS

Thefullpostaladdressandcontactnumbersoftheschoolare:

TRENTPRIMARYSCHOOL

CHURCHWAY,OFFCHALKLANE

COCKFOSTERS

EN49JH

Tel:02084496875Fax:02084407731Email:office@trent.barnetmail.net

TheagerangeofpupilsisReceptiontoYear6,ages4to11

Thenumberofpupilsonrollin2017is210

Pupilsareallablebodied.ChildrenwhoaretemporarilydisabledmeetwiththeMedicalwelfareSupervisorandagreeariskassessment,signedbyparentsandtheHeadteacher.Thisisre-assesseduntiltheyarefit.

DESCRIPTIONOFSCHOOL

Theschoolhaspedestrianaccesstothemainentrancefromaprivateroad,ChurchWay,offChalkLane.ThestaffcarparkisaccessiblefromChurchway.ItisadjacenttotheMainHall.Thisdoorprovidesthemostfrequentlyusedentranceforstaff.ChurchWayisapublicfootpathandaprivatevehicularroadleadingtotheschooland3privateresidences.Thereisapublicfootpathrunningthroughtheschoolfield.AccessacrossthefieldlinksChurchWaytoLangfordCrescent.TheSchoolisasinglestoreybuildingwithasmallplaygroundtothesouth,alargefieldtothenorthandastripofgrassedareabehind(west).AccesstothemainplaygroundisprovidedforclassesfromReceptiontoY4;andaccesstothereargardenareaforY5andY6.Alloutsideareasarelinked.

Therearefiredoorsandemergencyaccessfromeveryclassroomtotheplayground.Internalfiredoorssecurethecorridorareas.ThereisoneadditionalexternaldoortotheGardenwhichchildrenhaveaccesstoduringtheday.

Frontentrance

IDENTIFIABLERISKS

• Schoolkitchen• Bottomofsmalllane• Publicuseacrossfield• DinnerHalldoorsopentocarpark(accessforstaff)• Holdingbayreception• Noproperfootpathforchildrentowalktoschool• Accessofemergencyservicesrestricted• NoSpyHolefromkitchendoor• Rearentrancelockedwhengatesopen

INVENTORYOFUSEFULRESOURCES

• FirstAidKits• Torchesinschooloffice• BottledWaterinsafecupboard• Firstaiders• Panicbuttons• SchoolMobiles

TYPESOFEMERGENCY

1) Riskswithinschoolsite:Theschoolhasrestrictedaccesstoallexternaldoors/gates.Thedoorsarekeptlockedwhilststaffandstudentsareonsiteandcanonlybeopenedmanuallyfromwithinorthefrontdoorviabuzzer/entryphonesystemandthecarparkviakeypad.Fencesaroundtheperimeterarehighenoughtodetereasyaccesstothegrounds.Theschoolcarparkneedstoremainopenforstaffaccess.

2) Riskstopupils/staff:Recordsarekeptofpupilswhoaresubjecttocourtordersandwhomaynotbeapproachedbynamedindividuals.

3) Knownrisksinthecommunity:CockfostersTubeStationisapprox.400yardsaway.Intheeventofanaccidentoremergencyatthestation,theschoolwillbeinformedbythepolice.AlllocalschoolsandBarnetCouncilhaveasystemofinformingeachotherofsuspiciousorunusualpersonsinthevicinityoftheschool.TheM25motorwayisclosetotheschool(2milesaway).Accidentscancauseseveretrafficcongestioninthevicinityoftheschool,whichmaydelaychildrenandstaffgettingtoschoolorleavingattheendoftheday.

4) HumanFluEpidemic:AdvicefromthegovernmentandtheLA(in2015)wasthatahumanfluepidemicis‘imminent’and‘inevitable’.Theschoolhasadutyofcaretowardsstaffandpupilstoensurethatmeasuresareinplacetopreventtherapidspreadofinfectionandtocopewiththeeffectsshoulditbenecessary-i.e.closureintheeventoftoofewstafftocope.

Intheeventofsuchactionbeingnecessary,staffwillcontacteachotherusingthecascadetelephonechain.Parentswillbemadeawareoftheissueandadvisedtolookregularlyattheschoolwebsite,toringtheschoolofficeforananswerphonemessage.Childrenwillberemindedregularlyabouttheneedtousetissuesandtomaintainpersonalhygiene.

Cleaningstaffwillbemadeawareoftheneedtousedisinfectantproductsinhighuse/riskareasandincreasetheconcentrationifnecessary.

5) PotentialTerrorism:Thiscouldbeathreatorincidenttakingplacewithinschoolorthevicinityorwhilstpupilsareonadailyvisitoronextendedstay.

IntheeventofreceivinganemailorlettercontainingthethreatofabombreportthistotheMetropolitanPoliceServicepleasering101or999ifrequiredorCrimeStoppersanonymouslyon0800555111.ThePolicecanthenadviseaccordingly.

Intruderalerts:

• Stafftothinkthroughhowtheirclasswould‘hide’shouldtheschoolneedto‘lockdown’.Childrenneedtobeoutofsightandsilent.

• Instructtheclasstocalmlytomovetothebestposition• Bolttheclassroomcorridordoorandlocktheexternaldoor• Staffarenottoputthemselvesintoavulnerableposition

ACTIONTOBETAKENINTHEEVENTOFANEMERGENCY

EMERGENCYPROCEDURESPhase1DuringSchoolDay(7.30am–5.45pm)Fullemergencyproceduresareineverystaffhandbookanddisplayedineachroom

• HitafirealarmcallpointVariouslocations• WalkroundschoolandringhandbellCaretaker• Contactfirebrigade,giveprecisedetailsHeadorsenioradministrator

(Ambulanceifnecessary)• CallforcaretakerSenioradministrator• AllpersonnelevacuatedtoassemblypointAllstaff(+visitors)

registertaken• ReceivetheemergencyservicesHeadorcaretaker• Administerfirstaid(ifrequired)FirstAidstaff• ShutdownelectricityandgasPremisesstaff• ContactLondonBoroughBarnetHeadorsenioradministrator• HitIntruderAlarmButtonOfficeStaff• AllchildrenmovedtosaferareaTeachers

OutsideSchoolHours(5.45pm–7.30am)

• OnreceivingcallfrommonitoringstationCaretaker• ContactHeadteacherCaretaker• Arriveatschool,callemergencyservicesCaretaker• Shutdownelectricity/gasPremisesstaff• ContactLondonBoroughBarnetHeadteacher

Phase2

Atanytime• FireofficeradviseonstateofbuildingCaretaker/Headteacher• DecideonbestcourseforstudentsHeadteacher• Protectrestofschool,staff,visitorsHeadteacher/Caretaker• AdviseparentsbyteachertoparentsSenioradministrationOfficer• UpdatethewebsiteITWebsiteCoordinator(FC)• ConsiderEvacuationtoChurchHouseHeadTeacher

Phase3

• SetupDisasterRecoveryTeammeeting(StaffRoom)HeadTeacher• Contactgovernors,insurers,LBB,LDBS,PressetcHeadTeacher

RECOVERYPLAN

PrioritiesforDisasterRecoveryTeam

• Establishcommunications:telephone,text,email• Establishacontrolroombase• Checkallbuildingsaresafeandsecure• Assessdamageandsuitabilityofuse• Liaisewithofficers• Lookfortemporaryaccommodation• Assessequipmentshortages• Takeadvicefromengineers,lossadjusters,insurersonthestateofthedamageand

waystorestore• Maketemporaryrepairstoconsolidatethesituation• Demolishunsafeareas• Salvageandcleanupitemswhichcanbesalvaged• Makeplansformovementofstudentsoffsite

INCIDENTSATSCHOOL

EVACUATIONFROMTHEBUILIDING-Thisisintheschoolplaygroundwhereclasseslineupinorderwithreceptionbythemaingate.

EVACUATIONFROMTHESCHOOLSITE–outontoMountPleasantRoadviathefootpath.ThentoChurchHouse

INVACUATION/SHELTERINGATSCHOOL–intheeventthatweareadvisedtoshelterinthebuilding,thechildrenwillbeaccommodatedintheschoolhallorinChurchHouse.Therearechairsandtablesforuse,andmatsforthechildrentolieonifnecessary.Foodandwaterareaccessibleintheschoolkitchen.Therearefiredoorsforquickexitifrequired.WIfiisaccessibletotheSeniorAdministrator.

INTRUDERALERTS:

The intruder alarm will be activated by the Senior Administrator/Head/caretaker.

Intheeventofamaliciousintruder,thechildrenwillbeconfinedtoasafe(out-of-sight)areaoftheirclassroomuntilthedangerpasses.

·Childrentobeinstructedtomovecalmlytothebestposition·Classroomandcorridordoortobeboltedandtheexternaldoorlocked

FurtherinstructionstobegivenbytheSeniorLeader,beforemovingtoasafespace.

INCIDENTSOUTOFSCHOOL

Onschooltrips/visits:

• Theteacherinchargecarriesamobilephonewithallemergencynumbersonitsospeeddiallingispossible

• Thechildrenwearbright,reflectivesafetyjackets• Theteacherhasaclasslistwiththemsotheyknowwhoisonthetrip• Theteachercarriescontacttelephonenumbersforanyparentssoindividualscanbe

contactedquickly• Theteachercarriesmedicalinformationandmedicines• Theschoolofficehasthemobilenumberofthestaffmemberresponsibleforthetripand

otherstaffonthetrip• Parentsandstaffareadvisedtostoreschoolcontactnumbersintheirphonesforemergency

use,ortoinformtheschoolofincidents• SeekLAadvice

CONTACTandCOMMUNICATION

Seeseparatelistforcontactdetailsofsitestaffandseniorleaders.

COMMUNICATIONWITHPARENTS:

NoticeswillbesentoutviaTeachers2Parents(emailandtext)andanannouncementwillbemadeviatheschoolwebsite.

AllemergencyplanandsamplelettersarekeptonOfficecomputer“Secretary/Documents/Policy/EmergencyPlan”

AllcontactdetailsareaccessiblefromanyothercomputerviaIntegris.

FINANCE

Intheeventofanemergencythechequebooksarelocatedinthesafe.

RETURNINGTONORMAL

TheSeniorManagementTeamwilldiscusssuchmeasuresasaredeemednecessarytorestoretheschooltonormality.Thiswilldependonthetypeofemergency.Itmayinvolveoutsideagencies,andadvicewillbesoughtfromthehealthservices,thepolice,otheremergencyservicesandtheLAshouldcounsellingberequiredforanymemberoftheschoolfamily.

LOGSHEET

Alogofeventsanddecisionstakenwillbemaintainedasfarasispossiblethroughtheemergency.Thiswillbefiledandmaybeusedforfuturereferencesand/orforde-briefing.

EVACUATIONPROCEDURE–OnSiteProceduresCT=caretaker JR=senioradmin LY=HeadorHeadofschool

-Anystaffoncealerted:PresstheFireAlarm

-CT/JRandLYtocollectlabelledevacuationkeysfromtheEvacuationBoxintheoffice.

-CT/LY/JRtowalkthroughthecorridorsringingtheEvacuationbell

-CT/JRtoopengatetoLangfordCrescentgate.LYtoopengatetoMountPleasant

-JRtocollectandtakeallregistersandmedication

-Childrentolineupinclass(ifinclass)orlineupinplayground(ifoutsideatlunchbreak)ortofollowANYclassleavingthegroundsifawayfromclass.(Actionplan–todolunchtimeevacuation)

-Teacherstodoaheadcountbeforeleavingtheschoolpremises

-TAstocollectallclassmedicationtotakewithtoChurchHouse

-Y5andY6toexittowardsLangfordCrescent

-ReceptiontoYr4toexitalongthelanetoMountPleasant-Receptionclasstouseropetomaintainstraightline

-AllofficestafftoexittowardsLangfordCrescent

-CT/LYtocompletefinalcheckforchildrenonschoolpremises

-AllteacherstocompletetheirclassregisteronceatChurchHouse

NB.Continuousdynamicriskassessmentbyclassteacherswillensurethatthesafestroutewillbetakenbyeachclasstoreachsafety.

INTRUDERPROCEDURESforallstaff:

-Alwaysassessidentityofunknownvisitorsbeforeopeningthefrontdoor

-PressIntruderAlarm,oncealerted

-OfficestafftocallPolice

-Allchildrenmovedtosafespaceinclassroom(considerhidingundertablesforsafety)

-Boltclassroomdoors

-Ifunabletogetintoclassroomforsafetythenlieonthefloor–headsdown

TERRORTHREAT

ContactthePolice/LA/ChairofGovernors/LDBS

AnappropriatecourseofactionwillbedecidedbytheSLTforthesafetyofthechildren.

DFEadvice:https://www.gov.uk/government/publications/bomb-threats-guidance/procedures-for-handling-bomb-threats

PolicyLastreviewed:April2018

EmergencypractiseprocedurescarriedouttermlyandreportedtoGovernorsaspartofHealth&SafetyInspections.