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TRENTCEPRIMARYSCHOOL
SCHOOLEMERGENCYRESPONSEPLAN
INTRODUCTION
Anemergencyisaneventwhichdisruptsthenormalrunningoftheschool.
Emergenciesincludeaccidents,fire,explosions,bombthreats,violenceoranyothermajorexternalincident.
Anemergencywouldnormallyinvolvethreattothesafety,lossoflifeordestructionofthepremises.
Emergenciescanhappeninsidetheschooloroutsideit,duringtheschooldayoroutofhours.
InaccordancewithHealthandSafetystatutoryrequirementsitistheresponsibilityoftheschooltohaveaplaninplaceforrespondingtoemergencies,toensurethatitisreviewedregularly,toensurethattherelevantpeopleareawareofitsexistence,contentsandimplications,tokeeptheplansafeandtoidentifyresponsibilitieswithintheplan.
TYPESOFEMERGENCY
Amajoremergencyinaschoolcanariseoutofmanydifferentevents,e.g.:
• Aseriousaccidentinvolvingchildrenandschoolpersonnelonoroffthepremises• Aviolentintrusionontotheschoolpremisesbymaliciousperson,eitherinpersonorby
meansofarsonorabomb• Aschoolbuildingbecomingunsafeasaresultoffireorstructuraldamage• Areleaseofhazardoussubstances(chemicals)nearorontheschoolsite• Severeweathersuchasfloods,highwinds,extremestormetc• Epidemic(e.g.meningitis,legionnairesdisease,flu)• Thedeathormajorinjuryofachild,staffmemberorgovernor(throughaccident,suicideor
murder)
Otheremergenciesmaybedeemedtobeemergenciesintheschoolbecauseoftheimpacttheyhaveonteachers,pupilsorotherstaff,sometimesforaprotractedperiodoftime.Sucheventscouldbe:
• Anincidentinthecommunitywhichisseenorexperiencedbypupilsorstaff• Anincidentaffectingrelativesofpupilsandwhichisknownaboutwithintheschool• Anincidentaffectinganearbycomparableschool
Themainthreatsareperceivedtobe:
• Thelossofbuildings,partsofbuildingsbyfire,storm,damageetc• Thefailureofmajorutilities–electricity,gas,water• Thelossofschooldata/records/expertisebyfire,storm,theft,lossofkeypersonneletc• Thelossofequipment,particularlycomputerequipment,byfire,storm,theft,etc
PREVENTIONOFTHREAT
Fire,stormetc:Allnormalproceduresmustberegularlyfollowed,equipmentmaintainedandservicedandpersonneltrainedontheiruse:e.g.
• Emergencyevacuationdrillsheldregularly(forfire/otheremergencies)• Fireextinguishersregularlyserviced,stafftrainedonuseoffireequipment• Firedoorskeptshut• Litterkepttoaminimumandbinsemptiedregularly• Hazardousmaterialkeptinsecurestorage• COSHHassessmentregularlyupdated• Buildingskeptsecureandwatertight• Sitekeptsecure• Securitysystems(firealarms,intruderalarm,accesscontrol)maintainedingoodorder
Theft:Allnormalproceduresmustberegularlyfollowed:
• Buildingsandequipmentkeptsecure• Sitekeptsecure• Securitysystemsmaintainedingoodorder• Staffvigilance
Lossofrecords:Backupofrecordskeptinfireproofsafeandoffsite.
Lossofkeypersonnel:
• Seniormanagementteamtotakeresponsibilityinabsenceofheadteacher.• Keyfinancialprocedurestobewritteninamanual.• WaituntilaSeniorLeadercontactsyoubeforemovingfromyoursafespace.
SECURITYOFEQUIPMENTANDASSETS
Thisshouldinclude:
• Allequipmentrecordsintherelevantassetsregisterandinventorieswithup-to-daterecordsandvalues
• Allvaluableequipmentclearlymarkedwiththeschoolassetsecuritylabel• Wherepossibleequipmentfixedtosurfaces,orkeptinsinglelocation• Allsoftwareinventorieskeptwithup-to-datevaluesanddetails• Vigilantsiteandbuildingsecurity
ThefollowingpeoplehaveacopyoftheSCHOOLEMERGENCYPLAN:
TheHeadteacher MrsLouiseYarwood
TheDeputyHeadteacher MrsChrissyVassiliou
TheChairofGoverningBody MrsRuthTaylor
TheSchoolSeniorAdministrator MrsJulieRing
TheSchoolCaretakers MrKyriStylianou/MrEliaCassotti
TheVicarofTrentSchoolReverendJamesKnowles
SCHOOLDETAILS
Thefullpostaladdressandcontactnumbersoftheschoolare:
TRENTPRIMARYSCHOOL
CHURCHWAY,OFFCHALKLANE
COCKFOSTERS
EN49JH
Tel:02084496875Fax:02084407731Email:[email protected]
TheagerangeofpupilsisReceptiontoYear6,ages4to11
Thenumberofpupilsonrollin2017is210
Pupilsareallablebodied.ChildrenwhoaretemporarilydisabledmeetwiththeMedicalwelfareSupervisorandagreeariskassessment,signedbyparentsandtheHeadteacher.Thisisre-assesseduntiltheyarefit.
DESCRIPTIONOFSCHOOL
Theschoolhaspedestrianaccesstothemainentrancefromaprivateroad,ChurchWay,offChalkLane.ThestaffcarparkisaccessiblefromChurchway.ItisadjacenttotheMainHall.Thisdoorprovidesthemostfrequentlyusedentranceforstaff.ChurchWayisapublicfootpathandaprivatevehicularroadleadingtotheschooland3privateresidences.Thereisapublicfootpathrunningthroughtheschoolfield.AccessacrossthefieldlinksChurchWaytoLangfordCrescent.TheSchoolisasinglestoreybuildingwithasmallplaygroundtothesouth,alargefieldtothenorthandastripofgrassedareabehind(west).AccesstothemainplaygroundisprovidedforclassesfromReceptiontoY4;andaccesstothereargardenareaforY5andY6.Alloutsideareasarelinked.
Therearefiredoorsandemergencyaccessfromeveryclassroomtotheplayground.Internalfiredoorssecurethecorridorareas.ThereisoneadditionalexternaldoortotheGardenwhichchildrenhaveaccesstoduringtheday.
Frontentrance
IDENTIFIABLERISKS
• Schoolkitchen• Bottomofsmalllane• Publicuseacrossfield• DinnerHalldoorsopentocarpark(accessforstaff)• Holdingbayreception• Noproperfootpathforchildrentowalktoschool• Accessofemergencyservicesrestricted• NoSpyHolefromkitchendoor• Rearentrancelockedwhengatesopen
INVENTORYOFUSEFULRESOURCES
• FirstAidKits• Torchesinschooloffice• BottledWaterinsafecupboard• Firstaiders• Panicbuttons• SchoolMobiles
TYPESOFEMERGENCY
1) Riskswithinschoolsite:Theschoolhasrestrictedaccesstoallexternaldoors/gates.Thedoorsarekeptlockedwhilststaffandstudentsareonsiteandcanonlybeopenedmanuallyfromwithinorthefrontdoorviabuzzer/entryphonesystemandthecarparkviakeypad.Fencesaroundtheperimeterarehighenoughtodetereasyaccesstothegrounds.Theschoolcarparkneedstoremainopenforstaffaccess.
2) Riskstopupils/staff:Recordsarekeptofpupilswhoaresubjecttocourtordersandwhomaynotbeapproachedbynamedindividuals.
3) Knownrisksinthecommunity:CockfostersTubeStationisapprox.400yardsaway.Intheeventofanaccidentoremergencyatthestation,theschoolwillbeinformedbythepolice.AlllocalschoolsandBarnetCouncilhaveasystemofinformingeachotherofsuspiciousorunusualpersonsinthevicinityoftheschool.TheM25motorwayisclosetotheschool(2milesaway).Accidentscancauseseveretrafficcongestioninthevicinityoftheschool,whichmaydelaychildrenandstaffgettingtoschoolorleavingattheendoftheday.
4) HumanFluEpidemic:AdvicefromthegovernmentandtheLA(in2015)wasthatahumanfluepidemicis‘imminent’and‘inevitable’.Theschoolhasadutyofcaretowardsstaffandpupilstoensurethatmeasuresareinplacetopreventtherapidspreadofinfectionandtocopewiththeeffectsshoulditbenecessary-i.e.closureintheeventoftoofewstafftocope.
Intheeventofsuchactionbeingnecessary,staffwillcontacteachotherusingthecascadetelephonechain.Parentswillbemadeawareoftheissueandadvisedtolookregularlyattheschoolwebsite,toringtheschoolofficeforananswerphonemessage.Childrenwillberemindedregularlyabouttheneedtousetissuesandtomaintainpersonalhygiene.
Cleaningstaffwillbemadeawareoftheneedtousedisinfectantproductsinhighuse/riskareasandincreasetheconcentrationifnecessary.
5) PotentialTerrorism:Thiscouldbeathreatorincidenttakingplacewithinschoolorthevicinityorwhilstpupilsareonadailyvisitoronextendedstay.
IntheeventofreceivinganemailorlettercontainingthethreatofabombreportthistotheMetropolitanPoliceServicepleasering101or999ifrequiredorCrimeStoppersanonymouslyon0800555111.ThePolicecanthenadviseaccordingly.
Intruderalerts:
• Stafftothinkthroughhowtheirclasswould‘hide’shouldtheschoolneedto‘lockdown’.Childrenneedtobeoutofsightandsilent.
• Instructtheclasstocalmlytomovetothebestposition• Bolttheclassroomcorridordoorandlocktheexternaldoor• Staffarenottoputthemselvesintoavulnerableposition
ACTIONTOBETAKENINTHEEVENTOFANEMERGENCY
EMERGENCYPROCEDURESPhase1DuringSchoolDay(7.30am–5.45pm)Fullemergencyproceduresareineverystaffhandbookanddisplayedineachroom
• HitafirealarmcallpointVariouslocations• WalkroundschoolandringhandbellCaretaker• Contactfirebrigade,giveprecisedetailsHeadorsenioradministrator
(Ambulanceifnecessary)• CallforcaretakerSenioradministrator• AllpersonnelevacuatedtoassemblypointAllstaff(+visitors)
registertaken• ReceivetheemergencyservicesHeadorcaretaker• Administerfirstaid(ifrequired)FirstAidstaff• ShutdownelectricityandgasPremisesstaff• ContactLondonBoroughBarnetHeadorsenioradministrator• HitIntruderAlarmButtonOfficeStaff• AllchildrenmovedtosaferareaTeachers
OutsideSchoolHours(5.45pm–7.30am)
• OnreceivingcallfrommonitoringstationCaretaker• ContactHeadteacherCaretaker• Arriveatschool,callemergencyservicesCaretaker• Shutdownelectricity/gasPremisesstaff• ContactLondonBoroughBarnetHeadteacher
Phase2
Atanytime• FireofficeradviseonstateofbuildingCaretaker/Headteacher• DecideonbestcourseforstudentsHeadteacher• Protectrestofschool,staff,visitorsHeadteacher/Caretaker• AdviseparentsbyteachertoparentsSenioradministrationOfficer• UpdatethewebsiteITWebsiteCoordinator(FC)• ConsiderEvacuationtoChurchHouseHeadTeacher
Phase3
• SetupDisasterRecoveryTeammeeting(StaffRoom)HeadTeacher• Contactgovernors,insurers,LBB,LDBS,PressetcHeadTeacher
RECOVERYPLAN
PrioritiesforDisasterRecoveryTeam
• Establishcommunications:telephone,text,email• Establishacontrolroombase• Checkallbuildingsaresafeandsecure• Assessdamageandsuitabilityofuse• Liaisewithofficers• Lookfortemporaryaccommodation• Assessequipmentshortages• Takeadvicefromengineers,lossadjusters,insurersonthestateofthedamageand
waystorestore• Maketemporaryrepairstoconsolidatethesituation• Demolishunsafeareas• Salvageandcleanupitemswhichcanbesalvaged• Makeplansformovementofstudentsoffsite
INCIDENTSATSCHOOL
EVACUATIONFROMTHEBUILIDING-Thisisintheschoolplaygroundwhereclasseslineupinorderwithreceptionbythemaingate.
EVACUATIONFROMTHESCHOOLSITE–outontoMountPleasantRoadviathefootpath.ThentoChurchHouse
INVACUATION/SHELTERINGATSCHOOL–intheeventthatweareadvisedtoshelterinthebuilding,thechildrenwillbeaccommodatedintheschoolhallorinChurchHouse.Therearechairsandtablesforuse,andmatsforthechildrentolieonifnecessary.Foodandwaterareaccessibleintheschoolkitchen.Therearefiredoorsforquickexitifrequired.WIfiisaccessibletotheSeniorAdministrator.
INTRUDERALERTS:
The intruder alarm will be activated by the Senior Administrator/Head/caretaker.
Intheeventofamaliciousintruder,thechildrenwillbeconfinedtoasafe(out-of-sight)areaoftheirclassroomuntilthedangerpasses.
·Childrentobeinstructedtomovecalmlytothebestposition·Classroomandcorridordoortobeboltedandtheexternaldoorlocked
FurtherinstructionstobegivenbytheSeniorLeader,beforemovingtoasafespace.
INCIDENTSOUTOFSCHOOL
Onschooltrips/visits:
• Theteacherinchargecarriesamobilephonewithallemergencynumbersonitsospeeddiallingispossible
• Thechildrenwearbright,reflectivesafetyjackets• Theteacherhasaclasslistwiththemsotheyknowwhoisonthetrip• Theteachercarriescontacttelephonenumbersforanyparentssoindividualscanbe
contactedquickly• Theteachercarriesmedicalinformationandmedicines• Theschoolofficehasthemobilenumberofthestaffmemberresponsibleforthetripand
otherstaffonthetrip• Parentsandstaffareadvisedtostoreschoolcontactnumbersintheirphonesforemergency
use,ortoinformtheschoolofincidents• SeekLAadvice
CONTACTandCOMMUNICATION
Seeseparatelistforcontactdetailsofsitestaffandseniorleaders.
COMMUNICATIONWITHPARENTS:
NoticeswillbesentoutviaTeachers2Parents(emailandtext)andanannouncementwillbemadeviatheschoolwebsite.
AllemergencyplanandsamplelettersarekeptonOfficecomputer“Secretary/Documents/Policy/EmergencyPlan”
AllcontactdetailsareaccessiblefromanyothercomputerviaIntegris.
FINANCE
Intheeventofanemergencythechequebooksarelocatedinthesafe.
RETURNINGTONORMAL
TheSeniorManagementTeamwilldiscusssuchmeasuresasaredeemednecessarytorestoretheschooltonormality.Thiswilldependonthetypeofemergency.Itmayinvolveoutsideagencies,andadvicewillbesoughtfromthehealthservices,thepolice,otheremergencyservicesandtheLAshouldcounsellingberequiredforanymemberoftheschoolfamily.
LOGSHEET
Alogofeventsanddecisionstakenwillbemaintainedasfarasispossiblethroughtheemergency.Thiswillbefiledandmaybeusedforfuturereferencesand/orforde-briefing.
EVACUATIONPROCEDURE–OnSiteProceduresCT=caretaker JR=senioradmin LY=HeadorHeadofschool
-Anystaffoncealerted:PresstheFireAlarm
-CT/JRandLYtocollectlabelledevacuationkeysfromtheEvacuationBoxintheoffice.
-CT/LY/JRtowalkthroughthecorridorsringingtheEvacuationbell
-CT/JRtoopengatetoLangfordCrescentgate.LYtoopengatetoMountPleasant
-JRtocollectandtakeallregistersandmedication
-Childrentolineupinclass(ifinclass)orlineupinplayground(ifoutsideatlunchbreak)ortofollowANYclassleavingthegroundsifawayfromclass.(Actionplan–todolunchtimeevacuation)
-Teacherstodoaheadcountbeforeleavingtheschoolpremises
-TAstocollectallclassmedicationtotakewithtoChurchHouse
-Y5andY6toexittowardsLangfordCrescent
-ReceptiontoYr4toexitalongthelanetoMountPleasant-Receptionclasstouseropetomaintainstraightline
-AllofficestafftoexittowardsLangfordCrescent
-CT/LYtocompletefinalcheckforchildrenonschoolpremises
-AllteacherstocompletetheirclassregisteronceatChurchHouse
NB.Continuousdynamicriskassessmentbyclassteacherswillensurethatthesafestroutewillbetakenbyeachclasstoreachsafety.
INTRUDERPROCEDURESforallstaff:
-Alwaysassessidentityofunknownvisitorsbeforeopeningthefrontdoor
-PressIntruderAlarm,oncealerted
-OfficestafftocallPolice
-Allchildrenmovedtosafespaceinclassroom(considerhidingundertablesforsafety)
-Boltclassroomdoors
-Ifunabletogetintoclassroomforsafetythenlieonthefloor–headsdown
TERRORTHREAT
ContactthePolice/LA/ChairofGovernors/LDBS
AnappropriatecourseofactionwillbedecidedbytheSLTforthesafetyofthechildren.
DFEadvice:https://www.gov.uk/government/publications/bomb-threats-guidance/procedures-for-handling-bomb-threats
PolicyLastreviewed:April2018
EmergencypractiseprocedurescarriedouttermlyandreportedtoGovernorsaspartofHealth&SafetyInspections.
