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Electronic EMIS Accountability Signoff. October 17, 2003 Nathan Cahall. Project Goals. Eliminate the manual completion/submission of EMIS Accountability Signoff Forms Streamlines workflow No more faxing, confirmation of faxes, etc. Improves tracking capability - PowerPoint PPT Presentation
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Electronic EMIS Accountability Signoff
October 17, 2003
Nathan Cahall
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Project Goals
• Eliminate the manual completion/submission of EMIS Accountability Signoff Forms– Streamlines workflow
• No more faxing, confirmation of faxes, etc.
– Improves tracking capability– Real-time status information available to districts
• Timeline– Target implementation: Sign-off for FY04
December M Reporting Period
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Technology
• Accessed through ODE’s website
• Uses SAFE (Security Application For the Enterprise)– Secure, web-based approach– Same security system used for OEDS-R
(Ohio Educational Directory System Redesign)
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Team/Resources
• Electronic signoff will be required by:– Superintendents– Treasurers (or fiscal officer)– Sign-off for EMIS Coordinator is optional
• User-specific screens and usage– Which requires …
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Requirements
• Each user must:– Possess a SAFE account– Must be listed on the OEDS-R Personnel Tab
Screen• It is important to ensure that all information tied to any of
the three eligible role types (superintendent, treasurer, EMIS Coordinator) is correct and up-to-date
• Faxes will not be accepted after system goes live
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Schedule• ODE
– Target implementation December FY04 Signoff Period (M)
• Districts – ODE suggests:– Apply for your SAFE account now– Ensure three eligible role types have a person assigned in
OEDS-R– If the following OEDS-R data are not correct, it will prevent
successful electronic signoffs, specifically:• Those individuals needed to sign-off on EMIS data must be
correctly entered into OEDS-R.• These individuals must have a status of “active”, be correctly
spelled, and have a valid role type.
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Resources• SAFE Account Sign Up Instructions
– http://webapp2.ode.state.oh.us/portal/userguide_public/P_process.asp
• SAFE Identity Form– https://webapp2.ode.state.oh.us/portal/identity_form.asp
• Questions about SAFE– Safe.Admin@ode.state.oh.us
• Look for upcoming EMIS Newsflashes and other ODE communications for project updates
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