Electronic EMIS Accountability Signoff

October 17, 2003

Nathan Cahall

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Project Goals

• Eliminate the manual completion/submission of EMIS Accountability Signoff Forms– Streamlines workflow

• No more faxing, confirmation of faxes, etc.

– Improves tracking capability– Real-time status information available to districts

• Timeline– Target implementation: Sign-off for FY04

December M Reporting Period

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Technology

• Accessed through ODE’s website

• Uses SAFE (Security Application For the Enterprise)– Secure, web-based approach– Same security system used for OEDS-R

(Ohio Educational Directory System Redesign)

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Team/Resources

• Electronic signoff will be required by:– Superintendents– Treasurers (or fiscal officer)– Sign-off for EMIS Coordinator is optional

• User-specific screens and usage– Which requires …

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Requirements

• Each user must:– Possess a SAFE account– Must be listed on the OEDS-R Personnel Tab

Screen• It is important to ensure that all information tied to any of

the three eligible role types (superintendent, treasurer, EMIS Coordinator) is correct and up-to-date

• Faxes will not be accepted after system goes live

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Schedule• ODE

– Target implementation December FY04 Signoff Period (M)

• Districts – ODE suggests:– Apply for your SAFE account now– Ensure three eligible role types have a person assigned in

OEDS-R– If the following OEDS-R data are not correct, it will prevent

successful electronic signoffs, specifically:• Those individuals needed to sign-off on EMIS data must be

correctly entered into OEDS-R.• These individuals must have a status of “active”, be correctly

spelled, and have a valid role type.

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Resources• SAFE Account Sign Up Instructions

– http://webapp2.ode.state.oh.us/portal/userguide_public/P_process.asp

• SAFE Identity Form– https://webapp2.ode.state.oh.us/portal/identity_form.asp

• Questions about SAFE– Safe.Admin@ode.state.oh.us

• Look for upcoming EMIS Newsflashes and other ODE communications for project updates