ECHS Webinar on Benchmarks 2, 4, & 5 “Student Data Systems”

ECHSWebinar

onBenchmarks 2, 4, & 5

“Student Data Systems”

Webinar will begin at 10:00 am Central Standard Time.

ECHSWebinar

onBenchmarks 2, 4 & 5

“Student Data Management”

Facilitators:

Laura GainesCurriculum/ECHS Program Coordinator, TEA

Kim Woodson, Ed.D.ECHS Project Coordinator, ESC 13

Sylvia Hatton, Ph.D.ECHS Leadership Coach

Bobbie Sue GonzalezECHS Specialist, PSJA ISD

Adrian GarciaChief Technology Officer, PSJA ISD

ECHS Blueprint

The ECHS Blueprint is intended to serve as a road map for initiating, implementing, and exemplar ECHS campuses. This document is a “work in progress.” The ECHS Blueprint incorporates six benchmarks and today we will be discussing Student Data Systems and how they relate to Benchmarks 2, 4, and 5.

Benchmark 2Partnership Agreement

The ECHS shall have a current, signed MOU that defines the partnership between the school district and an institution of higher education (IHE).

The ECHS shall define an active partnership between the school district and an IHE that includes provisions for collecting, sharing, and reviewing program and student data to assess the progress of the ECHS.

Benchmark 4Curriculum and Support

The ECHS shall provide a rigorous course of study that enables a participating student to receive a high school diploma and complete the THECB core curriculum (as defined by Texas Administrative Code 4.28) or an associates degree or at least 60 credit hours toward a baccalaureate degree during grades 9-12. The ECHS shall provide students with academic, social, and emotional support in their course of study.

Benchmark 5Academic Rigor and Readiness

The ECHS shall administer a Texas Success Initiative (TSI) college placement exam to all accepted students to assess college readiness, design individual instructional plans, and enable students to begin college courses based on performance.

Purpose of Webinar

• Explain why student data management systems are important• Identify when student progress must be monitored • Relate student data systems to student support services• Identify data points that maybe monitored• Suggest how the ISD and IHE can collaborate to develop these

systems

Why

Texas is dedicated to ensuring that the ECHS target population completes the THECB’s Core Curriculum or an associate’s degree or at least 60 college hours toward a baccalaureate degree; a student data management system is vital to the success of the ECHS program.

When

College-readiness supports must be implemented and students’ progress intentionally monitored and reported to facilitate student access to dual enrollment at the earliest point.

Student Support

Data should drive the academic, emotional, and social supports provided for ECHS students to ensure success.

Data

Student Data Management systems may include the following:

– Student demographic background data – Assessment scores on STAAR, EOC, and/or TSI– Academic progress in relation to high school and

college courses – Grades– Attendance– FAFSA

How

• ECHS and IHE collaborate to establish systems and protocols for sharing student performance data in a timely manner and at regular intervals including:– Attendance (very important at the beginning of a course)– Drops, withdraws, and fails (impact “Satisfactory Academic

Progress” and can jeopardize a student’s financial aid eligibility upon graduation)

– Course grades, GPA, and course selection– Excess credit hours (can also impact financial aid eligibility)– All indicators of college readiness (TSI, STAAR/EOC, SAT, ACT, etc.)

How

• Establish protocols for the following stakeholders to communicate with college instructors:– Principal, counselor, and students– Parent or guardian

What does this look like in operation?

Bobbie Sue GonzalezECHS Specialist, PSJA ISD

Adrian GarciaChief Technology Officer, PSJA ISD

Total Enrollment – 32,051Total Number of Schools – 43

Designated ECHS Campuses – 8

PSJA ISD STATEWIDE

Hispanic 98.89% 51.34%Economically

Disadvantaged 89.00% 60.26%

ELL 41.04% 17.04%

DISTRICT DEMOGRAPHICS

Small schools offering an Associate Degree and/or up to 60 college hours for all students. These will be scaled to school wide over time.

PSJA/STC:DUAL TO DEGREE

SCHOOLWIDE EARLY COLLEGE HIGH SCHOOL

SCHOOL WITHIN A SCHOOLEARLY COLLEGE HS

District-wide redesign of the 11th & 12th grades to provide dual enrollment opportunities for all students. All students will participate in a program of study leading to a certificate or college degree.

Redesign of entire high school to install supportive pathways that allow every student a possibility to earn up to 60 college hours or an Associate Degree.

Back-on-Track schools that adapt the early college concept for students off-track for high school graduation or have dropped out and seek to transition them to college.

• College, Career & Technology Academy CTE ECHS

• PSJA Elvis J. Ballew High SchoolCTE ECHS

BACK ON TRACK TO COLLEGE

• PSJA North ECHS (school-within-a-school)

• PSJA Memorial ECHS (school-within-a-school)

• PSJA ECHS (school-within-a-school)

• PSJA North High School• PSJA Memorial High School• PSJA High School

• PSJA T. Jefferson T-STEM ECHS• PSJA Southwest ECHS• PSJA Sonia Sotomayor ECHS*

COLLEGE FOR ALL

• Determine current progress of the student Credits Earned Core Complete Texas Success Initiative FAFSA

• Provide real-time interventions to student career pathways

• Establish a longitudinal analysis of degree or certificate completion

DATA S H A R I N G O B J E C T I V ES

Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR §99.31):

School officials with legitimate educational interest;Other schools to which a student is transferring;Specified officials for audit or evaluation purposes;Appropriate parties in connection with financial aid to a student;Organizations conducting certain studies for or on behalf of the school;Accrediting organizations;To comply with a judicial order or lawfully issued subpoena;Appropriate officials in cases of health and safety emergencies; andState and local authorities, within a juvenile justice system, pursuant to specific State law.

DATA S H A R I N G AG R E E M E N T - F E R PA

• Setup secure file sharing environment (Sharepoint, SFTP)

• Transfer files periodically• Link data based on IHE ID, Unique ID• Establish file layouts to import data for analysis• Build dashboards and reports• Establish secure environment for reports

DATA SHARING PROCESS

The following charts are examples of sample reports and graphs that can be generated using our student data systems.

SAMPLE REPORTS

Daboards

• SQL Server 2012DatabaseSQL Server Reporting ServicesThe product can be purchased through Microsoft

• IBM Cognos Report StudioThe product can be purchased through IBM or the SIS

vendor• Telerik DevCraftUsed to develop dashboardsThe product can be purchased through

http://www.telerik.com/

DA S H B OA R D TO O L S U S E D BY P S JA

ECHSWebinar

onBenchmark 2, 4, & 5

“Student Data Systems”

All questions will be answered and emailed

after webinar.