EASE Workshop "Two Roads to Open Access" Open Access Repositories in practice Bill Hubbard...

EASE Workshop "Two Roads to Open Access"

Open Access Repositories in practice

Bill Hubbard

SHERPA Manager

University of Nottingham

Open Access Repositories

What are they?

What are they to you?

Institutional repositories

“Digital collections that preserve and provide access the the intellectual output of an institution.”*

Encouraging wider use of open access information assets

May contain a variety of digital objects – e-prints, – theses, – e-learning objects, – datasets

* Raym Crow The case for institutional repositories: a SPARC position paper. 2002.

Open Access for the researcher

Wide dissemination – papers more visible– cited more

Rapid dissemination Ease of access Cross-searchable Value added services

– hit counts on papers– personalised publications lists– citation analyses

publication & deposition

Author writes paper

Submits to journal

Paper refereed

Revised by author

Author submits final version

Published in journal

Deposits in e-print repository

pre-print

post-print

published version

Other benefits

For the institution– facilitates use and re-use of the information assets– raises profile and prestige of institution– manages institutional information assets - RAE– long-term cost savings

For the research community– ‘frees up’ the communication process– avoids unnecessary duplication

Benefits for society in general

Publicly-funded research publicly available Public understanding of science Knowledge transfer Health and social services Culture

Repository basis

Institutional repositories combined with location-specific or subject-based search services

Practical reasons– use institutional infrastructure– integration into work-flows and systems – support is close to academic users and contributors

OAI-PMH allows a single gateway to search and access many repositories– subject-based portals or views– subject-based classification and search

Repository content

Preprints Postprints Datasets Learning objects Videos Sound files

linkage between these objects

Theses Dissertations Royalty publications Conference papers Conference organisation Grey literature

Repository use

Access to material Citation analysis Overlay journals Review projects Evidence based work Data-mining Cross-institutional research

group virtual research environments

. . . Services built on top

RAE-like submissions, activities and management

Archival storage “Shop-windows” Facilitate industrial links Career-long personalised

work spaces

Russell Group

University of Birmingham University of Bristol University of Cambridge Cardiff University University of Edinburgh University of Glasgow Imperial College King's College London University of Leeds University of Liverpool

LSE University of Manchester University of Newcastle University of Nottingham University of Oxford University of Sheffield University of Southampton University of Warwick University College London

18 out of 19

SHERPA

SHERPA - an outcome of JISC's strategy & support

Facilitated establishment and development of repositories in partner institutions

Examined issues for repository growth

SHERPA Partners

– University of Nottingham – University of Birmingham – University of Bristol – University of Cambridge – University of Durham – University of Edinburgh – University of Glasgow – London LEAP Consortium – University of Newcastle – University of Oxford – White Rose Partnership – The British Library– Arts & Humanities Data Service

London LEAP Consortium – Birkbeck College – Goldsmiths College – Imperial College – Institute of Cancer

Research – Kings College – London School of

Economics and Political Science (LSE)

– Royal Holloway – Queen Mary

– School of Oriental and African Studies (SOAS)

– School of Pharmacy (SoP)

– University College, London (UCL)

White Rose Partnership – University of Leeds – University of Sheffield – University of York

SHERPA - current projects

SHERPA Plus OpenDOAR SHERPA/RoMEO SHERPA DP PROSPERO RDN IR Search Service DRIVER EThOS MIDESS, IRIS, VERSIONS, SPECTRa and StORe

SHERPA - practical outcomes

Establishing an archive, individual or consortium Basic technical needs Basic costs Populating an archive Copyright Advocacy & changing working habits Mounting material Maintenance Preservation Concerns

Academic concerns

Subject base more natural ? – institutional infrastructure, view by subject

Quality control ?– peer-review clearly labelled

Plagiarism– old problem - and easier to detect

“I already have my papers on my website . . . “– unstructured for RAE, access, search, preservation

Threat to journals?– evidence shows co-existence possible - but in the future . . . ?

Barriers to adoption

Copyright restrictions– approx.. 93% (of Nottingham’s) journals allow their authors

to archive

Embargoes– defines relationship of publisher to research

Cultural barriers to adoption Authors are willing to use repositories

– 79% would deposit willingly if required to do so

Deposition policies are key

Repositories are spreading because . . .

Give easy access Give rapid access Give long-term access Increase readership and use of material They offer advantages to academics They offer advantages to institutions They offer advantages to research funders They offer new ways for information to be linked and

used

Futures

10 years - what changes are coming down the track and what responses are needed?

What is inside your control and what is outside? Irrespective of repositories, author-side charges,

open access - what will develop? Developments in the web and ICT alone will produce

substantial change . . . Some themes . . .

Future themes

Journals - what is happening now and what will develop in the future?– subscriptions, commercial pressures, staffing . . .

Academics & IT - what will people expect from IT?– access, speed, integration . . .

Research funding and processes - how is research changing?– what stakeholders are involved and what do they want? . . .

How will this effect current publishing models? How will this effect open access and repositories?

http://www.sherpa.ac.ukhttp://www.opendoar.org

bill.hubbard@nottingham.ac.uk