Early Alert Utilization (National Conference)

2007 NISOD Conference

Carrie Brimhall and Sarah Rach

MSCTC Director of Enrollment Management

And MSCTC Counselor

Thoughts for Today…

1. How this project began…

2. Demo of system:

1. Faculty

2. Staff

3. Usage

4. Communication

3. Success Stories

4. Lessons Learned

5. What do you need to make this work at your college?

6. Questions?

How this project started…

• College Retention Committee

– Faculty, staff, counselors, etc.

– What are we doing well – what can be improved – what should

we be doing?

• Two issues…same system?

– No-show process – and early alert of student issues

Demo of faculty system…Log in

List of courses – all locations

Class list – updated…

Demo of staff system – log in

List of student names/alerts

Demo of usage screen…log in

List of faculty teaching course(s) at the site.

Demo of communication system – log in

Communication entry screen

Staff page…communication data

Student Response…

• Student responses vary…

• Surface/academic issues became much more…

– “Thank you for your concern. I have had a rough start to

the semester starting up school again with all the

obligations that come with being nearly 24.”

• Success Story – a case study.

Lessons Learned…

• Amazing Response!

– Spring semester – 1920 submissions – 171 faculty

• Now what?

• Feedback is crucial…

• You can’t save every student!

• What about the repeat student?

• IT support is critical.

• Faculty concerns with privacy – how much

information should I write?

What do you need to make this work?

• Retention Coordinator

• Faculty support – include in syllabus?

• Early Alert Team

• SQL Database

• Web Server

• REALLY Good Programmer

• Patience!

Questions and Answers