E-Value Faculty Mentoring System

E-VALUE FACULTY MENTORING SYSTEM

Joe Gough, MA – DOM Operations ManagerMarna Stilley, MA – OCIO Academic IS Analyst

Contributors:Ed Jauch, MD – Emergency MedicineDarwin Bell, PhD – NephrologyGerry Garza, Jill Griffith, Meghan McQueeney, Ben Rogers – Dept of Medicine

Department of MedicineFiscal Year 2012 Pilot• Abbreviated Rollout: 01/15/2012- 06/01/12

• Initial Goals• Mentor Review• Mentee End of Year Feedback Evaluation

System Goals (N=192 Faculty)

• Electronic Format• Generate Reports

• Status• Goal Metrics

• Automated Emails

Content & Format Development• National Colleagues• UCSF• MUSC – Alignment with COM Promotion

Criteria & Chairman’s Goals• Emphasis on Reporting/Measuring (effectiveness)

• User friendliness and accessibility

Content & Format Development

Structure: 2 documents

1. Mentee Career Development Plan (CDP)• Promotion Metrics - Universal + 3 mission area sections

2. End of Year Bi-directional Evaluation• the “Big 4” (vision, format, strengths, weaknesses)

Content & Format Development•E-Value Homepage•Mentee Career Development Plan•End of Year Bi-Directional Evaluations

• Mentee Form to Evaluate Mentor and Departmental Mentoring Program

• Mentor Form for Evaluation of Mentee

Content & Format Development•E-Value Homepage•Mentee Career Development Plan•End of Year Bi-Directional Evaluations

• Mentee Form to Evaluate Mentor and Departmental Mentoring Program

• Mentor Form for Evaluation of Mentee

Content & Format Development•E-Value Homepage•Mentee Career Development Plan•End of Year Bi-Directional Evaluations

• Mentee Form to Evaluate Mentor and Departmental Mentoring Program

• Mentor Form for Evaluation of Mentee

Content & Format Development•E-Value Homepage•Mentee Career Development Plan•End of Year Bi-Directional Evaluations

• Mentee Form to Evaluate Mentor and Departmental Mentoring Program

• Mentor Form for Evaluation of Mentee

Management Support • 11 DOM Divisions (with 13 Faculty Mentor Champions)

• Marna Stilley/E-Value HQ• COM Mentoring Operations Group (Medicine, Neurosciences, OB-Gyn, RadOnc)

• E-Value Homepage Toolkit

Challenges

•Acceptance/value•Compliance with timelines•Communication•How will the data be used?

E-Value Reports•Compliance Report•Enterprise Report•Crosstab Report

E-Value Reports•Compliance Report•Enterprise Report•Crosstab Report

E-Value Reports•Compliance Report•Enterprise Report•Crosstab Report

Next Steps• Pilot Data Collection &

Feedback – June 1, 2012

• Fiscal Year 2013 Rollout: 3 Phases• July – Initial Plan• December – Mid-Year Goal

Attainment• June – End of Year Goal

Attainment, CQI Continuous Feedback

Summary – Lessons Learned• Communication:

• Administrative support to faculty• Website tools

• Refinement: • Analyze data (strengths/weaknesses)• Supplement faculty annual evaluation?

• Looking ahead • How to use the COM data?• Train mentors?