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Daylight Savings Time (DST) Summit
EXECUTIVE BRIEFING – 8 to 9 A.M.8:00 - 8:15 – Welcome / Expectations - Ben Berry, CIOC Chair & ODOT CIO8:15 - 8:30 – Business Problem – Dave Howard, State Data Center, Service Delivery Manager 8:30 – 8:45 –Brief Example of a Fast Tract Response Path – Ben Berry8:45 - 9:00 – Expectations for Business System Owners – Mike Marsh, Deputy Director, ODOT9:00 – 9:10 - Break
INFORMATION SHARING – 9:30 to 11:30 A.M.9:10 – 9:40 - State Data Center Solution Path – Steve Schafer, SDC Project Manager and Fred Gargiulo, SDC Windows / Novell Server Expert9:40 – 9:50 - Electronic Data Systems (EDS) / State E-Government Infrastructure - Shannon Glasscock, EDS / Scott Smith, State eGov Program Manager9:50 – 10:20 – ODOT Solution Path – Example of Agency DST Change Actions - Linda Anderson, ODOT Project Manager10:20 – 10:30 – Implications for Application Development – Aaron Karjala, DHS OIS AMS Manager10:30 – 11:00 – Microsoft – Chuck Taylor11:00 - 11:30 – Novell – Brian Six
SITUTATION ASSESSMENT / COLLABORATIVE PLANNING – 11:30 to Noon11:30 – 12 Noon – Inventory Statewide DST Change Preparation – Ben Berry, CIO Council Chair
OUS
DST Scope of Work. . . Effort includes State, County &
Local Government
Cities
DOC
DOJ
DOE ODOT
HCS
DBCS
PUC
Counties
DOR
OLCC
OED
OAGITM
DHSDAS
OrganizationsDepartment of Administrative Services Department of Agriculture Construction Contractors BoardDept of Consumer and Business Svcs. Department of CorrectionsDepartment of EducationEmployment DepartmentDepartment of Environmental QualityDepartment of Fish and Wildlife Department of Forestry Housing & Community ServicesDepartment of Human ServicesJudicial DepartmentDepartment of JusticeOregon Association of Government Information Technology ManagersOregon Liquor Control Commission Oregon State Lottery Oregon State TreasuryOregon University SystemOregon Youth Authority Parks & Recreation DepartmentPublic Employees Retirement System Dept of Public Safety Standards & Trn. Public Utility CommissionDepartment of RevenueSecretary of State Department of State PoliceDepartment of Transportation Department of Veterans’ Affairs Water Resources Department
“Ensuring Customer Service through DST Contingency Planning”
Productions Systems
•Mission Critical Applications•Relational Database Mgt.•Enterprise & Mid-range Sys.•HVAC & Electrical Facilities
IT Communications
•Wide Area Network•Voice Switching Network•Email Messaging System•Internet Technologies
Installation & Support
•Desktop & Office Automation•Intel-based Servers•LAN/WAN Components•Operating Sys. & Peripherals!
Support Center & Training
•Enterprise System Monitoring•Customer Support Desk•Change Management Systems
State – County – Local Gov’t Information Services
and System Availability
•Customer Training/Education Systems
DST Contingency Planning
DST Status
Phase 1 - Awareness– Established Executive Sponsors– Established DST Project Office– Established Awareness Campaign– Established Project Team– Established Reporting Requirements– Established DST Compliance Standards
DST Status
Phase II - Inventory and Assessment– Inventory Methodology
Applications Interfaces Hardware
– Inventory Completed Portfolio created
– Compliance Letters Vendor letters sent and logged
DST Status
Phase III - Analysis and Planning– Risk Analysis– Testing Methodology– External Business Partners– Communication Plan– Change Management– Contingency Planning
DST Status
Phase IV - Testing– Unit, System and Acceptance Testing
System testing for Oregon needs to be completed by March 1, 2007
– Test Results Verified– Documentation Updated– Testing Sign-Off
DST Status
Phase V - Implementation– DST Compliance Implementation– Post Implementation Monitoring and Tracking
DST Fast Track Success Path
Goal:Support a
DST CompletionPhase process
implementationto keep the
Business going.
Agency Situation Assessment
Senior Business Leadership & Customers Informed
Planned RESULTS Goals
Agency Technical Evaluations
CIOC, CIOMC Councils
Other groups: SDC, ASMG, etc.
Shared
Vision
DST DST Executive Executive BriefingBriefing
Business Problem
Example of a Fast Tract Response Path
Expectations for Business System Owner
Break 9:00 -9:10am
Shared
Vision
Information Information SharingSharing
SDC Solution Path
EDS - eGov Infrastructure
ODOT Solution Path
Implications for Applications Developm’t
Microsoft - Novell
Shared
Vision
Situation Situation Assessment Assessment CollaborationCollaboration
Inventory Statewide DST Change Preparedness Stages
1.Awareness
2.Inventory &Assessment
3.Analysis &Planning
4.Testing
5.Implementation
Recommended