Daylight Savings Time (DST) Summit

EXECUTIVE BRIEFING – 8 to 9 A.M.8:00 - 8:15 – Welcome / Expectations - Ben Berry, CIOC Chair & ODOT CIO8:15 - 8:30 – Business Problem – Dave Howard, State Data Center, Service Delivery Manager 8:30 – 8:45 –Brief Example of a Fast Tract Response Path – Ben Berry8:45 - 9:00 – Expectations for Business System Owners – Mike Marsh, Deputy Director, ODOT9:00 – 9:10 - Break

INFORMATION SHARING – 9:30 to 11:30 A.M.9:10 – 9:40 - State Data Center Solution Path – Steve Schafer, SDC Project Manager and Fred Gargiulo, SDC Windows / Novell Server Expert9:40 – 9:50 - Electronic Data Systems (EDS) / State E-Government Infrastructure - Shannon Glasscock, EDS / Scott Smith, State eGov Program Manager9:50 – 10:20 – ODOT Solution Path – Example of Agency DST Change Actions - Linda Anderson, ODOT Project Manager10:20 – 10:30 – Implications for Application Development – Aaron Karjala, DHS OIS AMS Manager10:30 – 11:00 – Microsoft – Chuck Taylor11:00 - 11:30 – Novell – Brian Six

SITUTATION ASSESSMENT / COLLABORATIVE PLANNING – 11:30 to Noon11:30 – 12 Noon – Inventory Statewide DST Change Preparation – Ben Berry, CIO Council Chair

OUS

DST Scope of Work. . . Effort includes State, County &

Local Government

Cities

DOC

DOJ

DOE ODOT

HCS

DBCS

PUC

Counties

DOR

OLCC

OED

OAGITM

DHSDAS

OrganizationsDepartment of Administrative Services Department of Agriculture Construction Contractors BoardDept of Consumer and Business Svcs. Department of CorrectionsDepartment of EducationEmployment DepartmentDepartment of Environmental QualityDepartment of Fish and Wildlife Department of Forestry Housing & Community ServicesDepartment of Human ServicesJudicial DepartmentDepartment of JusticeOregon Association of Government Information Technology ManagersOregon Liquor Control Commission Oregon State Lottery Oregon State TreasuryOregon University SystemOregon Youth Authority Parks & Recreation DepartmentPublic Employees Retirement System Dept of Public Safety Standards & Trn. Public Utility CommissionDepartment of RevenueSecretary of State Department of State PoliceDepartment of Transportation Department of Veterans’ Affairs Water Resources Department

“Ensuring Customer Service through DST Contingency Planning”

Productions Systems

•Mission Critical Applications•Relational Database Mgt.•Enterprise & Mid-range Sys.•HVAC & Electrical Facilities

IT Communications

•Wide Area Network•Voice Switching Network•Email Messaging System•Internet Technologies

Installation & Support

•Desktop & Office Automation•Intel-based Servers•LAN/WAN Components•Operating Sys. & Peripherals!

Support Center & Training

•Enterprise System Monitoring•Customer Support Desk•Change Management Systems

State – County – Local Gov’t Information Services

and System Availability

•Customer Training/Education Systems

DST Contingency Planning

DST Status

Phase 1 - Awareness– Established Executive Sponsors– Established DST Project Office– Established Awareness Campaign– Established Project Team– Established Reporting Requirements– Established DST Compliance Standards

DST Status

Phase II - Inventory and Assessment– Inventory Methodology

Applications Interfaces Hardware

– Inventory Completed Portfolio created

– Compliance Letters Vendor letters sent and logged

DST Status

Phase III - Analysis and Planning– Risk Analysis– Testing Methodology– External Business Partners– Communication Plan– Change Management– Contingency Planning

DST Status

Phase IV - Testing– Unit, System and Acceptance Testing

System testing for Oregon needs to be completed by March 1, 2007

– Test Results Verified– Documentation Updated– Testing Sign-Off

DST Status

Phase V - Implementation– DST Compliance Implementation– Post Implementation Monitoring and Tracking

DST Fast Track Success Path

Goal:Support a

DST CompletionPhase process

implementationto keep the

Business going.

Agency Situation Assessment

Senior Business Leadership & Customers Informed

Planned RESULTS Goals

Agency Technical Evaluations

CIOC, CIOMC Councils

Other groups: SDC, ASMG, etc.

Shared

Vision

DST DST Executive Executive BriefingBriefing

Business Problem

Example of a Fast Tract Response Path

Expectations for Business System Owner

Break 9:00 -9:10am

Shared

Vision

Information Information SharingSharing

SDC Solution Path

EDS - eGov Infrastructure

ODOT Solution Path

Implications for Applications Developm’t

Microsoft - Novell

Shared

Vision

Situation Situation Assessment Assessment CollaborationCollaboration

Inventory Statewide DST Change Preparedness Stages

1.Awareness

2.Inventory &Assessment

3.Analysis &Planning

4.Testing

5.Implementation

Daylight Savings Time Summit

“The Clock is Ticking!"