Dataprep Master Presentation

Dataprep Technologies Pte Ltdwww.dptechnologies.sg

Presented by: Louis Luke Chen – BD Head Asia Pacific

Dataprep Technologies & Our Software Product Lines

Dataprep Technologies

COMPANY’S PROFILE

•Established in 1985 as Dataprep Asia Pte Ltd focusing on software sales & development and network & construction cabling

•Dataprep Technologies Pte Ltd formed in 2008 to specialize in software development & sales and maintenance support services

•Dataprep (Shanghai) Software Technologies Co Ltd established in April 2010 to better serve our existing clients and our market expansion in Greater China

• Evaluating a software design & development arm in Singapore to do our very own systems particularly in HRCM for domestic and Chinese markets

BUSINESS PRESENCE

BUSINESS MODEL

PROVIDING TOTAL SOLUTION WITH GOOD AFTER SALES SUPPORT TO OUR CLIENTS

OUR PHILOSOPHY

•SINCERITY

•ACCOUNTABILITY

•RESPONSIVENESS

•QUALITY & TRUST

Dataprep’s 4 Core Pillars of Philosophy

OUR STRENGTH

•Strong technical team coupled with more then 20 years of experience in the hospitality and healthcare industries

•Ability to provide one-stop solutions for your critical business applications with reducing cost of ownership and with 24x7 quality & assurance

•Able to provide “personalized service” and “attention” towards the smallest details.

•Developer of our own software enabling greater flexibility for customization

Harmony Property & Hotel Mgt System

DATAPREP (HRCM) HUMAN RESOURCE CAPITAL MGT. SYSTEM

DATAPREP DocPoint System

HQHQDBDB

APPS APPS SERVERSERVER

CRS Module (Optional)

Online Booking Engine

Centralized Reservation System

INTRODUCING INTRODUCING AN AN

OVERVIEW OF : OVERVIEW OF :

HARMONY PROPERTY & HARMONY PROPERTY & HOTEL MANAGEMENT HOTEL MANAGEMENT

SYSTEMSYSTEM

HOTELS & APARTMENTS

CORE BUSINESS – COMPLETE HARMONY / SYMPHONY HOTEL MGT SYSTEM

Interface with Accounting

System

Central Reservation

SystemFor Group Reporting

Sales & Marketing

Module

Online Booking Engine

Express ID & Passport Check-in

PMS Harmony - MAIN USER SCREEN

RESERVATION SCREEN

REGISTRATION / CHECK-IN

Activity Calendar

Room Availability

Room Blocking Display

House Count Recap

Inventory Forecast Inquiry

Reservation Master Report

Room Status Detail Reports

Room Status Discrepancy Report

Guest History

Guest Folio

Guest History Details

Company Tracking

Company Production Report

STATISTICS

Statistics

Guest By Source of Business

Guest List By Nationality

MANAGEMENT

MANAGEMENT – ROOM TYPE

ANALYSIS - DAILY ROOM PRODUCTION

PRIVILEGE CARD TRANSACTION TYPE ,

AREA & COMPANY MAINTENANCE

ACCOUNTS – RECEIVABLES -

TRANSACTION REGISTER

CUSTOMER MASTER LIST

FO CASHIERING

POSTING / SETTLEMENT

DAILY REVENUE REPORTS

SETTLEMENT FOLIO REPORT

CASH BREAKDOWN REPORT

GUEST LEDGER SUMMARY REPORT

SPECIAL FOLIO BALANCE REPORT

GUEST TRIAL BALANCE

FOOD & BEVERAGE REPORT

HOUSEKEEPING

Maid Assignment Sheet

Dataprep - Centralized Reservation System

Report Consolidation & Revenue Reporting

HQHQDBDB

CRS Module (Optional)1.Travel agency2. Online Bookings

CRS ModuleRoom Allocation

1. Central Reservation System

2. Consolidated Reports

3. Single Sign -On

Login into Administrator siteLogin into Administrator site

Administrator Control Panel Administrator Control Panel

User ID :

Password:

Hotel No. :

Hotel 1,2,3

User is assigned a login and level of access to the Hotel 1,2,or 3

PMS - Symphony

Applications Accessing through Internet

DBDB APPS APPS SERVERSERVER

1.Travel agency2. Online Bookings

CRS ModuleRoom Allocation

LOGIN: PWD:Hotel : 1,2,3

1. Central Reservation System

2. Consolidated Reports

3. Single Sign -On

System Sync

System SyncSystem SyncSystem Sync

HQHQDBDB

CRS Module (Optional)

Internet Booking EngineBy

Dataprep Technologies Pte Ltd

Features of Internet Booking Engine

• Unique, intuitive and easy 4 steps booking process

• Total control of rates and allotment in your official website

• Instant confirmation and credit card info to discourage no-show

• Built-in Newsletter function for quick marketing actions

• Customizable platform to suits your corporate needs

• Robust promotional functions

• Free update installed automatically

• No hardware cost

• Detail reports for website improvement and analysis

Booking Step 1 – Search Your Date

•Hotel’s description and current promotion is displayed•Picture and logo can be customised and updated in Extranet

Booking Step 2 – Select Your Room Type

•Search box in result page for changing dates•Room details, rates, and promotions are displayed

Booking Step 3 – Fill Up Guest Details

Booking Step 4 – Confirmation of the Booking

•Instant confirmation based on real-time availability and pricing

Extranet – Admin Login

Extranet – Room Details

Extranet – Pre-set Seasons

6-month seasons view with color codes for easy understandingPre-set Season Prices to ensure selling the right rate anytimeMaximise Revenue Potential & Yield Management

Extranet – Rate Update

Extranet – Room Allocation at One Glance

6-month Allotment view for easy understandingTotal control of your roomsMaximise Yield Management

Extranet – Promotions

Special Promotion for low periodsPromo Code for special group of clients or exclusive marketing campaign

Extranet – Newsletter Function

Quick and easy to create newsletterWe will help to upload your existing databaseExcellent tool to encourage return guests

Extranet – Reservations Records

Detailed reservations recordsSearchable database

www.dptechnologies.sg 64

Dataprep Dataprep TechnologiesTechnologies

DMSDMS

INTRODUCING THE UNIVERSAL &

UNIFIED DOCUMENT DOCUMENT MANAGEMENT MANAGEMENT

SYSTEMSYSTEM FOR YOUR ORGANIZATION !“ “ Developed to Align with your Developed to Align with your

Business Goals and Objectives” Business Goals and Objectives”

WHAT IS DMS?WHAT IS DMS?

•A software that enables a centralized searchable database of electronic as well as paper-based documents using a computer by:

1.1. Organizing & CapturingOrganizing & Capturing2.2. ManagingManaging3.3. Tracking, Indexing and ReferencingTracking, Indexing and Referencing4.4. Archiving & PreservingArchiving & Preserving

www.dptechnologies.sg

“ “ Developed to Align with your Developed to Align with your Business Goals and Objectives” Business Goals and Objectives”

•The The Universal Components Universal Components of a of a DMSDMS consists of: consists of: Batch & Single Scanning and Image Photo Scanning &

Capturing Database – Storage Repository Multi-Search & Unified with Microsoft Apps Indexing, Tracking (Act and Distribute) Alerts (Time , Date & Works with Outlook , Adds Tasks List &

Mail Communication) File Referencing – Records – Files - Cabinets Archiving & Preservation Security Enforcer - Access / Classify Version Management

WHAT IS DMS?WHAT IS DMS?

OUR SYSTEMOUR SYSTEM

•A Window-based document management software

•Ease of creating a centralized, searchable database of your paper and electronic documents and records enabling organizing, managing and keeping track of documents

•Ease of integration with any existing ERP

•Allows user to create and maintain a secure document repository and quickly search and retrieve documents

BENEFITSBENEFITS

•Preserve organizational knowledge

•Save valuable time in filing & retrieving of documents and records

•Minimize valuable space used for document storage

•Secure and control access to documents and records

•Aid in disaster recovery and maintaining business continuity

OUR SYSTEM OUR SYSTEM FEATURESFEATURES

•Access from Multiple User Interface

•Document Creation and Collaboration

•Microsoft Office Integration

•Document Versioning

•Document Security and Control

•Powerful Document Indexing and Search Engine

OTHER KEY FEATURESOTHER KEY FEATURES

•Document metadata

•OCR, Barcode recognition

•Easily import existing files and documents

•Map our DMS to your organizational structure

•Scan directly into our DMS

•Audit trial

•Robust securitywww.dptechnologies.sg

SYSTEM FLOWSYSTEM FLOW

71www.dptechnologies.sg

WHO NEEDS DMS?WHO NEEDS DMS?

•Virtually any organization where there are documentation and Virtually any organization where there are documentation and communication flow !communication flow !

BEST CATERED TO

THIS VERTICALS

Other Business Other Business Verticals :Verticals :

• HOTELS• HOSPITALS• LEGAL FIRMS• FINANCIAL

INSTITUTIONS• DISTRIBUTION

COMPANIES• GOVERNMENT

BOARDS• MEGA MARTS• PETROLUEM

BUSINESS MODEL ADD

Our Document Management Solution Increases Our Document Management Solution Increases Visibility Across the Value Chain Visibility Across the Value Chain

ACCOUNTSSNR SNR MGTMGT

Inbound Inbound documentsdocuments

DMSINTERNETINTERNET

WEB BASED WEB BASED ACCESSACCESS

COMPANY COMPANY SERVERSERVER

OUR ROLEOUR ROLE

•Propose and implement the most effective documentation management system flow unique to your particular organizational structure

•Provide training and technical support so that your organization can reap the full benefits of DMS

SALES APPROACH

SUPPORT STRUCTURE

Software

Hardware Partners/DPT

Client’s Problem

ON-SITE SUPPORT

Telephone Support

Remote Access

Software Engineer

ON-SITE SUPPORT

24/7365

CLIENTS - PMSOVER MORE THAN 200 CLIENTS IN ASIA

Avenue Plaza Hotel

-Rochester @ One North Hotel and Service Apartment 5 STAR

-UE Changi Hotel & Service Apartments

CLIENTS - HRCM

SUMITRONICS

CLIENTS - DMS

IAI Kfir

PARK VIEW HOTEL

NEW PROJECTS

Thank You!Specially Prepared by: Louis Luke Chen – Regional Head Business DevelopmentEmail: louis.chen@dptechnologies.sgHP: +6017 2004 895 (M’sia)SGP: +65 81890443

BUSINESS MODEL

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