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Dataprep Technologies Pte Ltdwww.dptechnologies.sg
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Presented by: Louis Luke Chen – BD Head Asia Pacific
Dataprep Technologies & Our Software Product Lines
Dataprep Technologies
COMPANY’S PROFILE
•Established in 1985 as Dataprep Asia Pte Ltd focusing on software sales & development and network & construction cabling
•Dataprep Technologies Pte Ltd formed in 2008 to specialize in software development & sales and maintenance support services
•Dataprep (Shanghai) Software Technologies Co Ltd established in April 2010 to better serve our existing clients and our market expansion in Greater China
• Evaluating a software design & development arm in Singapore to do our very own systems particularly in HRCM for domestic and Chinese markets
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Dataprep Technologies
BUSINESS PRESENCE
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Dataprep Technologies
BUSINESS MODEL
PROVIDING TOTAL SOLUTION WITH GOOD AFTER SALES SUPPORT TO OUR CLIENTS
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Dataprep Technologies
OUR PHILOSOPHY
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•SINCERITY
•ACCOUNTABILITY
•RESPONSIVENESS
•QUALITY & TRUST
Dataprep’s 4 Core Pillars of Philosophy
Dataprep Technologies
OUR STRENGTH
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•Strong technical team coupled with more then 20 years of experience in the hospitality and healthcare industries
•Ability to provide one-stop solutions for your critical business applications with reducing cost of ownership and with 24x7 quality & assurance
•Able to provide “personalized service” and “attention” towards the smallest details.
•Developer of our own software enabling greater flexibility for customization
Dataprep Technologies Pte Ltdwww.dptechnologies.sg
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Presented by: Louis Luke Chen – BD Head Asia Pacific
Harmony Property & Hotel Mgt System
DATAPREP (HRCM) HUMAN RESOURCE CAPITAL MGT. SYSTEM
DATAPREP DocPoint System
HQHQDBDB
APPS APPS SERVERSERVER
CRS Module (Optional)
Online Booking Engine
Centralized Reservation System
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INTRODUCING INTRODUCING AN AN
OVERVIEW OF : OVERVIEW OF :
HARMONY PROPERTY & HARMONY PROPERTY & HOTEL MANAGEMENT HOTEL MANAGEMENT
SYSTEMSYSTEM
Dataprep Technologies
HOTELS & APARTMENTS
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CORE BUSINESS – COMPLETE HARMONY / SYMPHONY HOTEL MGT SYSTEM
Interface with Accounting
System
Central Reservation
SystemFor Group Reporting
Sales & Marketing
Module
Online Booking Engine
Express ID & Passport Check-in
PMS Harmony - MAIN USER SCREEN
RESERVATION SCREEN
REGISTRATION / CHECK-IN
Activity Calendar
Room Availability
Room Blocking Display
House Count Recap
Inventory Forecast Inquiry
Reservation Master Report
Room Status Detail Reports
Room Status Discrepancy Report
Guest History
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Guest Folio
Guest History Details
Company Tracking
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Company Production Report
STATISTICS
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Statistics
Guest By Source of Business
Guest List By Nationality
MANAGEMENT
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MANAGEMENT – ROOM TYPE
ANALYSIS - DAILY ROOM PRODUCTION
PRIVILEGE CARD TRANSACTION TYPE ,
AREA & COMPANY MAINTENANCE
ACCOUNTS – RECEIVABLES -
TRANSACTION REGISTER
CUSTOMER MASTER LIST
FO CASHIERING
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POSTING / SETTLEMENT
DAILY REVENUE REPORTS
SETTLEMENT FOLIO REPORT
CASH BREAKDOWN REPORT
GUEST LEDGER SUMMARY REPORT
SPECIAL FOLIO BALANCE REPORT
GUEST TRIAL BALANCE
FOOD & BEVERAGE REPORT
HOUSEKEEPING
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HOUSEKEEPING
Maid Assignment Sheet
Dataprep Technologies Pte Ltdwww.dptechnologies.sg
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Presented by: Louis Luke Chen – BD Head Asia Pacific
Dataprep - Centralized Reservation System
Report Consolidation & Revenue Reporting
HQHQDBDB
APPS APPS SERVERSERVER
CRS Module (Optional)1.Travel agency2. Online Bookings
CRS ModuleRoom Allocation
1. Central Reservation System
2. Consolidated Reports
3. Single Sign -On
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Login into Administrator siteLogin into Administrator site
Administrator Control Panel Administrator Control Panel
User ID :
Password:
Hotel No. :
Hotel 1,2,3
User is assigned a login and level of access to the Hotel 1,2,or 3
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Dataprep Technologies
PMS - Symphony
Applications Accessing through Internet
DBDB APPS APPS SERVERSERVER
DBDB APPS APPS SERVERSERVER
DBDB APPS APPS SERVERSERVER
1.Travel agency2. Online Bookings
CRS ModuleRoom Allocation
LOGIN: PWD:Hotel : 1,2,3
1. Central Reservation System
2. Consolidated Reports
3. Single Sign -On
System Sync
System SyncSystem SyncSystem Sync
HQHQDBDB
APPS APPS SERVERSERVER
CRS Module (Optional)
Internet Booking EngineBy
Dataprep Technologies Pte Ltd
Features of Internet Booking Engine
• Unique, intuitive and easy 4 steps booking process
• Total control of rates and allotment in your official website
• Instant confirmation and credit card info to discourage no-show
• Built-in Newsletter function for quick marketing actions
• Customizable platform to suits your corporate needs
• Robust promotional functions
• Free update installed automatically
• No hardware cost
• Detail reports for website improvement and analysis
Booking Step 1 – Search Your Date
•Hotel’s description and current promotion is displayed•Picture and logo can be customised and updated in Extranet
Booking Step 2 – Select Your Room Type
•Search box in result page for changing dates•Room details, rates, and promotions are displayed
Booking Step 3 – Fill Up Guest Details
Booking Step 4 – Confirmation of the Booking
•Instant confirmation based on real-time availability and pricing
Extranet – Admin Login
Extranet – Room Details
Extranet – Pre-set Seasons
6-month seasons view with color codes for easy understandingPre-set Season Prices to ensure selling the right rate anytimeMaximise Revenue Potential & Yield Management
Extranet – Rate Update
Extranet – Room Allocation at One Glance
6-month Allotment view for easy understandingTotal control of your roomsMaximise Yield Management
Extranet – Promotions
Special Promotion for low periodsPromo Code for special group of clients or exclusive marketing campaign
Extranet – Newsletter Function
Quick and easy to create newsletterWe will help to upload your existing databaseExcellent tool to encourage return guests
Extranet – Reservations Records
Detailed reservations recordsSearchable database
www.dptechnologies.sg 64
Dataprep Dataprep TechnologiesTechnologies
DMSDMS
INTRODUCING THE UNIVERSAL &
UNIFIED DOCUMENT DOCUMENT MANAGEMENT MANAGEMENT
SYSTEMSYSTEM FOR YOUR ORGANIZATION !“ “ Developed to Align with your Developed to Align with your
Business Goals and Objectives” Business Goals and Objectives”
Dataprep Dataprep TechnologiesTechnologies
WHAT IS DMS?WHAT IS DMS?
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•A software that enables a centralized searchable database of electronic as well as paper-based documents using a computer by:
1.1. Organizing & CapturingOrganizing & Capturing2.2. ManagingManaging3.3. Tracking, Indexing and ReferencingTracking, Indexing and Referencing4.4. Archiving & PreservingArchiving & Preserving
www.dptechnologies.sg
“ “ Developed to Align with your Developed to Align with your Business Goals and Objectives” Business Goals and Objectives”
www.dptechnologies.sg 66
•The The Universal Components Universal Components of a of a DMSDMS consists of: consists of: Batch & Single Scanning and Image Photo Scanning &
Capturing Database – Storage Repository Multi-Search & Unified with Microsoft Apps Indexing, Tracking (Act and Distribute) Alerts (Time , Date & Works with Outlook , Adds Tasks List &
Mail Communication) File Referencing – Records – Files - Cabinets Archiving & Preservation Security Enforcer - Access / Classify Version Management
Dataprep Dataprep TechnologiesTechnologies
WHAT IS DMS?WHAT IS DMS?
Dataprep Dataprep TechnologiesTechnologies
OUR SYSTEMOUR SYSTEM
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•A Window-based document management software
•Ease of creating a centralized, searchable database of your paper and electronic documents and records enabling organizing, managing and keeping track of documents
•Ease of integration with any existing ERP
•Allows user to create and maintain a secure document repository and quickly search and retrieve documents
www.dptechnologies.sg
Dataprep Dataprep TechnologiesTechnologies
BENEFITSBENEFITS
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•Preserve organizational knowledge
•Save valuable time in filing & retrieving of documents and records
•Minimize valuable space used for document storage
•Secure and control access to documents and records
•Aid in disaster recovery and maintaining business continuity
www.dptechnologies.sg
Dataprep Dataprep TechnologiesTechnologies
OUR SYSTEM OUR SYSTEM FEATURESFEATURES
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•Access from Multiple User Interface
•Document Creation and Collaboration
•Microsoft Office Integration
•Document Versioning
•Document Security and Control
•Powerful Document Indexing and Search Engine
www.dptechnologies.sg
Dataprep Dataprep TechnologiesTechnologies
OTHER KEY FEATURESOTHER KEY FEATURES
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•Document metadata
•OCR, Barcode recognition
•Easily import existing files and documents
•Map our DMS to your organizational structure
•Scan directly into our DMS
•Audit trial
•Robust securitywww.dptechnologies.sg
Dataprep Dataprep TechnologiesTechnologies
SYSTEM FLOWSYSTEM FLOW
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Dataprep Dataprep TechnologiesTechnologies
WHO NEEDS DMS?WHO NEEDS DMS?
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•Virtually any organization where there are documentation and Virtually any organization where there are documentation and communication flow !communication flow !
www.dptechnologies.sg
BEST CATERED TO
THIS VERTICALS
Other Business Other Business Verticals :Verticals :
• HOTELS• HOSPITALS• LEGAL FIRMS• FINANCIAL
INSTITUTIONS• DISTRIBUTION
COMPANIES• GOVERNMENT
BOARDS• MEGA MARTS• PETROLUEM
www.dptechnologies.sg 7373
Dataprep Technologies
BUSINESS MODEL ADD
Our Document Management Solution Increases Our Document Management Solution Increases Visibility Across the Value Chain Visibility Across the Value Chain
DMS
ACCOUNTSSNR SNR MGTMGT
Inbound Inbound documentsdocuments
DMSINTERNETINTERNET
WEB BASED WEB BASED ACCESSACCESS
COMPANY COMPANY SERVERSERVER
Dataprep Dataprep TechnologiesTechnologies
OUR ROLEOUR ROLE
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•Propose and implement the most effective documentation management system flow unique to your particular organizational structure
•Provide training and technical support so that your organization can reap the full benefits of DMS
www.dptechnologies.sg
Dataprep Technologies
SALES APPROACH
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Dataprep Technologies
SUPPORT STRUCTURE
Software
Hardware Partners/DPT
Client’s Problem
ON-SITE SUPPORT
Telephone Support
Remote Access
Software Engineer
ON-SITE SUPPORT
ON-
SITE
SUP
PORT
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24/7365
Days
Dataprep Technologies
CLIENTS - PMSOVER MORE THAN 200 CLIENTS IN ASIA
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Avenue Plaza Hotel
-Rochester @ One North Hotel and Service Apartment 5 STAR
-UE Changi Hotel & Service Apartments
Dataprep Technologies
CLIENTS - HRCM
SUMITRONICS
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Dataprep Technologies
CLIENTS - DMS
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IAI Kfir
PARK VIEW HOTEL
Dataprep Technologies
NEW PROJECTS
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Dataprep Technologies
www.dptechnologies.sg
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Thank You!Specially Prepared by: Louis Luke Chen – Regional Head Business DevelopmentEmail: [email protected]: +6017 2004 895 (M’sia)SGP: +65 81890443
Dataprep Technologies
BUSINESS MODEL
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Q & A