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Created 09/01/2006 Revised 6/1/2010
Office of Information, Technology and Accountability1
Microsoft Access – Advanced
Office of Information, Technology and Accountability2
Created 09/01/2006 Revised 6/1/2010
While Waiting
Create a database in Microsoft Access Create Three Tables
With one field in common like employee id number
Download SPSEmployees Access database from the SPS technology resources webpage http://www.sps.springfield.ma.us/tech/it/resources.asp
Office of Information, Technology and Accountability3
Created 09/01/2006 Revised 6/1/2010 3Created 1-9-07Revised 04/19/23
Nine Elements of Digital Citizenship Student Learning and Academic Performance
1. Digital Access: full electronic participation in society2. Digital Literacy: the process of teaching and learning about technology and the use of technology3. Digital Communication: electronic exchange of information
School Environment and Student Behavior
4. Digital Security & Safety: electronic precautions to guarantee safety/physical well-being in a digital technology world5. Digital Etiquette: electronic standards of conduct or procedure6. Digital Rights and Responsibilities: those freedoms extended to everyone in a digital world
Student Life Outside the School Environment
7. Digital Commerce: electronic buying and selling of goods8. Digital Health and Wellness: physical and psychological well-being9. Digital Law: rights and restrictions
Office of Information, Technology and Accountability4
Created 09/01/2006 Revised 6/1/2010 4Created 1-9-07Revised 04/19/23
Digital Citizenship Links
www.digitalcitizenship.net www.digitalcitizenshiped.com/
Curriculum.aspx www.netsmartz.org http://cybersmart.org/ www.bpscybersafety.org/index.html www.staysafeonline.info/
Office of Information, Technology and Accountability5
Created 09/01/2006 Revised 6/1/2010
Standards Addressed
Standard 1.
Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.
Office of Information, Technology and Accountability6
Created 09/01/2006 Revised 6/1/2010
Advanced Access
By the end of this session you will know and be able to:Create a Relational Database Perform Complex QueriesCreate Report – Mailing Labels
Office of Information, Technology and Accountability7
Created 09/01/2006 Revised 6/1/2010
You Will Demonstrate This By ~
Creating two QueriesUse Criteria and Parameters to extract data
Creating two ReportsMailing Labels of employeesTeachers, building location, certification
Office of Information, Technology and Accountability8
Created 09/01/2006 Revised 6/1/2010
Making Tables Relational
Office of Information, Technology and Accountability9
Created 09/01/2006 Revised 6/1/2010
When you create a new table you can link it to a field in
another table.
Office of Information, Technology and Accountability10
Created 09/01/2006 Revised 6/1/2010
Name Field and link up to other tables through the Lookup Wizard
Office of Information, Technology and Accountability16
Created 09/01/2006 Revised 6/1/2010
Creating a Complex Query using Tables,
Queries, and Parameters
Office of Information, Technology and Accountability19
Created 09/01/2006 Revised 6/1/2010
Use parameters with wildcards In the Criteria cell for the fields you can use a
parameter value to query by. Type an expression to prompt the user for one or more characters or a word to search for, and then the program will find records that begin with or contain the characters or the word the user specifies. This is done by creating a parameter query that uses the LIKE operator and the wildcard symbol (*).
For example, the following statement provides a prompt to search by “Name of School” Like "*" & [Name of School?] & "*“
Office of Information, Technology and Accountability21
Created 09/01/2006 Revised 6/1/2010
Creating a Mailing Labels
Report
Office of Information, Technology and Accountability22
Created 09/01/2006 Revised 6/1/2010
Creating a Mailing Labels Report
1. Make sure Table TblEmpPersonalInfo is selected
2. Click Create Tab
3. Click Labels
Office of Information, Technology and Accountability28
Created 09/01/2006 Revised 6/1/2010
Creating a Reportusing the
Report Wizard
Office of Information, Technology and Accountability35
Created 09/01/2006 Revised 6/1/2010
Your Turn
Using the SPS Employees database Create two Queries
Use Criteria and Parameters to extract data Create two Reports
Mailing Labels of employeesTeachers, building location, certification
Office of Information, Technology and Accountability36
Created 09/01/2006 Revised 6/1/2010
RubricCATEGORY 4 3 2 1
Content Two reports are clear and contain appropriate data fields for mailing labels and teacher information.
Two reports are clear however all information is not relevant.
One report of the mailing labels is created.
Reports were not created to contain any of the information indicated to develop appropriate data forms.
Mechanics Fields are logically sequenced. Data is created correctly in order to create relationships between tables
Fields are logically sequenced however some data is missing and therefore cannot establish relationship between tables.
Fields are no logically sequenced and some data is missing which does not allow for relationship between tables to occur
There are limited number of fields and no relationship between tables.
Effectiveness Database includes all materials needed to gain a comfortable understanding of the topic.
Database includes most material needed to gain a comfortable understanding of the material but is lacing one or two key elements. It is an adequate database
Database is missing more than two key elements. It would make an incomplete database.
Project is lacking several key elements and has inaccuracies that make it a poor database.
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