COVID-19 Preventive & Precautionary Measures at Sai Life ...€¦ · creating awareness through...

April 16, 2020

COVID-19

Preventive & Precautionary

Measures at Sai Life Sciences

Contents 1. Action taken report as on April 16, 2020

2. Action taken report as on March 31, 2020

3. Action taken report as on March 16, 2020

April 16, 2020

COVID-19

Preventive & Precautionary

Measures at Sai Life Sciences

Update - 3

Executive

Summary

Response to COVID-19

Update - 3 Status update as on April 16, 2020

• No instances of infected / suspected cases among Sai employees or

their families

• Designed and implemented shift-based work schedules at all locations to

achieve twin objectives of social distancing and work productivity

• Strengthened sanitization and hygiene measures at all locations

• Rolled-out several measures to support the community & the Government

in fighting the pandemic

4

Social Distancing

Response to COVID-19

Update - 3 Introduced measures to reduce

manpower on-site

• Work-From-Home implemented fully for Corporate Office employees;

Increased WFH options across the sites.

• Staggered work scheduled for R&D sites

─ Two shift model of 6 hours each

─ One Hour gap between shifts for sanitizing location

─ Effective manpower on site reduced by >50%

• 12-hour shifts introduced in manufacturing units

─ Maximum of 3 days work in a week

─ Manpower on site reduced by >50%.

Social Distancing

Response to COVID-19

Update - 3 Maintaining social distancing during

commute & in common areas

• Created additional dining spaces for employees and contractors.

• Canteens occupancy is < 30% at any time through staggered slots

• Doubled the number of buses used for employee transportation to maintainvehicle occupancy at < 50%

• Provided space markers in various areas including entry gates, cafeteria,tea / coffee points, etc.

Social Distancing

Response to COVID-19

Update - 3 Space markers provided at key

locations to prevent congregation

Social Distancing

Response to COVID-19

Update - 3 Introduced protocol for Saimers

returning to work location after travel

• Arranging transportation to help employees stranded outside work location to

return to their base locations

• Health screening by in-house Factory Medical Officer to qualify them as “Fit

to Work” or “Quarantine for 14 days”

• Employees are required to submit declaration form

• Employees returning from government notified “Red Zones” being asked to

stay at home

Sanitization &

Hygiene

Response to COVID-19

Update – 3 Hand sanitizers to employees &

contract employees for home use

9

Sanitization &

Hygiene

Response to COVID-19

Update – 3 Made nose mask mandatory

10

• Providing disposable 3-ply surgical nose mask to employees & contractors everyday.

• Distributed reusable cloth nose masks in one site

• Shortly being implemented at all sites.

Sanitization &

Hygiene

Response to COVID-19

Update – 3 Piloted pedal-operated and auto

dispensers of sanitizers

11

• Aimed to eliminate multi-touch.

• Implementation across units under evaluation

Actions taken

Response to COVID-19

Update – 3 Provided special vests to employees for

easy identification during commute

• To prevent inconvenience to employees caused by frequent checks by the Police during commute to work, especially for those using personal transport

• All vests numbered with employee ID to prevent misuse.

Response to COVID-19

Update - 3 Related measures being taken by

Government departments

• Nationwide lock down extended till May 03, 2020

• Pharma companies exempted from the lockdown

• Government identifying hotspots (Red / Orange / Green) across the country for focusing efforts

• Sanitization of public transport and public places being undertaken by state government

• Various State Government machineries also working on the prevention

14

CSR efforts

Response to COVID-19

Update - 3 Contributed US$ 200,000 supporting

Telangana & Karnataka Governments

• INR 50 Lakhs (~US$ 70,000) to Karnataka State

• INR 1 Cr (~US$ 130,000) to Telangana State

15

CSR efforts

Response to COVID-19

Update – 3 Distributed ~10,000 kg of hand sanitizer

free to several Governments bodies

• District Health Department, Bidar

• Cyberabad Police Commissionerate

16

CSR efforts

Response to COVID-19

Update – 3 Distributed ~10,000 kg of hand sanitizer

free to various governments bodies

• Kolhar Village Gram Panchayat Office

• Bidar Municipal Office

17

CSR efforts

Response to COVID-19

Update – 3 Distributed ~10,000 kg of hand sanitizer

free to several Governments bodies

• Tahsil office Mulshi, Pune

• Hinjewadi Police Station, Pune

18

CSR efforts

Response to COVID-19

Update – 3 Donated nose masks and hand gloves

to several health centres

Next steps

Response to COVID-19

Update - 3 Further actions planned / underway

• Ramping up operations at all units while adhering to the Social Distancing norms

• Providing reusable cloth masks to all the employees and contract workers

• Replacing manual dispensers of sanitizers with pedal operated / auto dispensers at all locations

March 31, 2020

COVID-19

Preventive & Precautionary

Measures at Sai Life Sciences

Update - 2

Executive

Summary

Response to COVID-19

Update - 2 Status update as on March 31, 2020

• No instances of infected / suspected cases among Sai Life Sciences

employees and their families

• 24X7 helpline introduced

• Disinfectant / sanitizer prepared in-house for cleaning hands and surfaces

• Distributed hand sanitizers in villages neighbouring Sai’s manufacturing

facility and to the Air Force Base Camp

21

Response to COVID-19

Update - 2 Precautions implemented within

company – Sanitization & Hygiene

• Commenced in-house preparation of alcohol-based sanitizers and surface

cleaners as per WHO guidelines

• Introduced checklists for deep cleaning and disinfection of vehicles and

common areas including cafeteria, rest rooms etc.

• Implementing continuous cleaning /sanitization of all door handles

• Included company Guest Houses to list of areas covered

• Provided additional PPE (complete body coveralls) for personnel during

thermal screening and sanitization

Actions taken

Response to COVID-19

Update - 2 Precautions implemented within

company – Sanitization & Hygiene

• Temperature checks:

─ At entry & exit points for all employee, contractual workers, visitors, drivers.

─ Random checks through security surveillance

• Serving only packaged food in canteens

• Staffed coffee vending machines with operator to prevent multiple-touch

• Introduced sanitizers in vehicles and buses

• Introduced sensor-based taps in rest rooms

• Hand Sanitizers introduced and placed for all common machines / computers

Actions taken

Actions taken

Response to COVID-19

Update - 2 Precautions implemented within

company – Social Distancing

• Work from home implemented fully for Corporate Office employees

• Staggered work scheduled for R&D sites

─ Employees split into separate groups with each group working on specific days in

a week.

─ Effective manpower on site reduced by >50% for maintaining adequate social

distancing

• 12-hour shifts introduced in manufacturing units

─ Maximum of 3 days work in a week

─ Manpower on site reduced by >50%.for maintaining adequate social distancing

Actions taken

Response to COVID-19

Update - 2 Precautions implemented within

company – Social Distancing

• Transport buses with less than 50% occupancy.

• Cafeteria : Staggered timings, limited seating, other ad hoc cafeteria

areas created

• Additional workspaces created using conference rooms, training halls

and offices

• Planned bus arrivals and departures timings to prevent congregation

• At Entry: Floor marking to prevent congestion near access card readers

Actions taken

Response to COVID-19

Update - 2 Precautions implemented within

company – People Movement

• Replaced biometric attendance with swipe cards across locations

• Employees availing personal leave to be on self-quarantine till further

instructions

Actions taken

Response to COVID-19

Update - 2 Precautions implemented within

company – Awareness & sensitization

• Awareness banners put up in prominent areas

• Screensavers on COVID awareness and precautions introduce

Response to COVID-19

Update - 2 Supporting measures being taken by

Government departments

• 21-day nationwide lockdown announced by the government to prevent

spread.

• Pharma being part of essential services is exempted from lock down.

• Working closely with the local administrative authorities to ensure that

employees can reach the unit and go back to their home safely.

• Sanitization of public transport and places being undertaken by state

government

• Various State Government machineries also working on prevention

Next steps

Response to COVID-19

Update - 2 Further actions underway

• Stop all non-essential operations with immediate effect

• Identification of critical projects is under way in consultation with clients.

• Operations to be planned basis critical project delivery only

Structure &

Governance

Response to COVID-19

Update - 2 Ongoing governance

• Close monitoring and status review by Management Committee

• Core team meetings and interactions with location level cross functional

teams

• Core team in constant touch with the unit leadership through daily

interactions

March 16, 2020

COVID-19

Preventive & Precautionary Measures at Sai Life Sciences

Update - 1

Executive

Summary

Response

to COVID-19 Status as on March 16, 2020

• Conducted awareness drive among employees and contractual workers

• Established a monitoring mechanism across all locations

• Implemented series of preventive & precautionary measures

• No instances of infected / suspected cases among Sai employees and their families

32

33

Structure &

Governance

Response

to COVID-19 Established empowered committee to monitor situation across locations

Core Committee comprising

• COO

• CFO

• Head of HSE

• Head of HR

• Head of Administration

• Head of Corporate Communication

• Chief of Staff

Role

• Continually monitor the situation arising of the COVID-19 and take appropriate corrective measures for Saimers and their families

• Coordinate and communicate with the locational sub-committees to provide guidance on initiatives

• Facilitate locational teams on creating awareness through screen savers, posters and emails

34

Structure &

Governance

Response

to COVID-19 Established sub-committees at each location

Sub-Committees at locations comprising

• Head of Administration

• Head of HR

• Head of HSE

Role

• Create awareness among workers on preventive measures

• Continually monitor situation in the vicinity of workplace, liaising with other companies, local authorities.

• Closely monitor personnel health & take immediate actions

• Track movement of the local employees to other locations

• Implement guidelines as recommended by Core Committee

• Update the Core Committee

Structure &

Governance

Response

to COVID-19 Ongoing governance

• Regular meetings of the Core Committee and locational committees

• Continuous monitoring of the situation locally, other cities, country and at global scale

• Empowered local committees to take immediate action

Structure &

Governance

Response

to COVID-19 Precautions implemented within company -Sanitization

• Mapped various employee touch-points with risk of infection

• Implementing continuous sanitization of the touch-points including company transport vehicles

• Deep cleaning of work places is done at regular intervals

• IR guns introduced - Temperature checks at entry points for all employees and contractual workers

• Provided sanitizer dispensers at key locations across all sites / offices

• Ample availability of disinfectants across all locations

Actions taken

Response

to COVID-19 Precautions implemented within company – People Movement

Travel Advisory

• Avoid Domestic and International travel

• Precautionary measures for unavoidable travels; Self-quaratine for 14 days

• Declarations with travel history being collected from employees.

Minimizing personnel contact

• Procured additional licenses for maximising use of Video Calls instead of in-person meetings

• Role based Work From Home implemented

• Staggered Canteen timings to avoid gathering of people

Actions taken

Response

to COVID-19 Precautions implemented within company – People Movement

Visitors

• Bar on visitors to all locations

• Precautionary measures in place for unavoidable visits

• Declarations with travel history being collected

Attendance & Biometrics

• Replacing Biometric Attendance (with appropriate change control) with Swipe Cards across locations

Actions taken

Response

to COVID-19 Precautions implemented within company – Awareness & sensitization

• Communication to educate & sensitize employees, contract workers and support staff on

─ Severity of the matter

─ Symptoms

─ Healthy practices & preventive actions

─ Actions to be taken when personally infected or possesses knowledge of an infected person

─ Important resources:

• Locations and address of the Government and medical facilities equipped with the capability to carry the requisite tests

• Details of “isolation centres”

• Key WHO Guidelines

Actions taken

Response

to COVID-19 Precautions for employees when outside Sai locations

Group gatherings

• Cancelled Meetings, Seminars, Conferences and Trainings and all other public congregation events

General advisory to employees

• Avoid all public meetings and places of human congregation

• Avoid eating out

• Avoid use of public transport

• Maintain proper hygiene at home and educate relatives

Response

to COVID-19 Supporting measures being taken by Government departments

• Adherence to the advisories and communication of the same internally to all employees

• Government has imposed a travel ban and suspended all Visa till 15th April 2020

• Government has established a 24x7 helpline for citizens to reach out for information and clarification

• Sanitization of Public Transport is also undertaken by government

• Various State Government machineries also working on the prevention and awareness

Next steps

Response

to COVID-19 Further actions planned / underway

• Implementation of 24x7 Helpline for employees and family members

• Change of all plumbing sets (to sensor based) on war footing to avoid multiple human touch

Make it better together