Contract management v26Q3. Training overview » Create contract in WHATS’On » Linear agreements...

Contractmanagement

v26Q3

Training overview» Create contract in WHATS’On» Linear agreements» Contract and explicit runs» Donating and sellling runs» On demand agreements» Contract and agreement prototypes» Cost descriptions» Cost models» Currency» Amortizations» Payments and invoices» Commitments» Contract statusses» Availability of contracts» Restricting access to contracts» Notebook layout configuration

Frame contract

Contract

Product in contract

Agreements

Linear right

Linear window

Subcontract

Linear On-demand

Streaming

Additional

Product in contract

Subcontract

Contract

Linear rightLinear window

Create contract in WHATS'On

Fill out the mandatory fields

» Enter obligatory fields in contract workspace

Add product(s)

Or

Or via Drag and drop

Create agreement(s)

Add stock shot(s)

» Stock shot = piece of production material (sky line, rising sun,…)

» Linked to a contract as stock shot agreement

Stock shot agreement

Linear agreement

Fill linear right(s) & window(s)

Linear rights

= which run types is this product allowed to broadcast and how many

»A linear agreement can contain 1 or more linear rights

Linear rights

» Per linear right the following information is available:

Run type: Run, snap or cumulative run

Number of runs/snaps/cumulative runs

Number of snaps per run

Linear window to be announced

Allow time shift for a free broadcast within this time

shift

Allow free HD run on an HD channel

Snap info

Linear rights

» Snap info On same channel or not

Repetition rule: do weekends count

Must end in snap period or not

Snap period in calendar or broadcast

days

Linear windows= on which channel, day, hour range, … can this run type be broadcast

»A linear right contains 1 or more linear windows

Linear windows» Per linear window following information is

available:On which channel(s)

On what date range(s)

After what start time and before which end time

Are there blackout dates

For which platforms, definition, regions, product versions

On which weekdays

Maximum number of runs for this window

Exclusive or not

Entering dates

» When start and end date are fixed:» When start and end date are relative:

Global date

»Can be used to calculate relative dates

Restrictions per run number

» F.e. The 1st run can only be broadcast between 18:00-21:00 on channel

Episodes tab page

» Not all episodes part of the same contract? uncheck the ones you don’t want in the ‘Episode selection list’

Contract runs

» Details per contract run» For series, each episode has the

defined number of contract runs» If needed, runs can be taken out

of storage (manually in the right click menu, or automatically by setting in the site preferences – contracts tab)

Explicit runs

»Run info per episode

Explicit runs for single program

»Overview of explicit run information

General tab page of explicit runs» Per linear agreement, it is

possible to predictwhich run will be planned

in what period

on which channel

expected ratings

Planning tab page of explicit runs

Compare ratings information

Actual Planning

Donating/selling runs

»On linear / Explicit runs tab» Linear / Explicit runs menu

Donate or sell linear explicit runs

Donating/selling runs – Resale tab

On demand agreement

On demand agreement tab page

On demand rights

Enter rights per channel group/ region/ platform /…

On demand rigths

» Maximum no. of overlapping episodes For series: number of episodes that can be available

on the same calendar day

» Earliest allowed start and end date Used when on demand rights are linked to the linear

rights (e.g. 0 to 30 days after each transmission) ->

prevents scheduling past actual end date.

» To be announced Considered as a partly valid contract

Contract and agreement prototypes

Contract and agreement prototype navigator

Contract and agreement prototype navigator

» Contract prototypes» Linear agreement prototype» On demande agreement

prototypes» Streaming agreement prototypes» Additional agreement prototypes

Contract and agreement prototype navigator

» Prototype groups Agreement prototype groups

Contract and agreement prototype

groups

Costs

Costs tab

» Enter a new cost description

Costs tab

» Enter a new cost description»Choose:

Owner = agreement or the contract

Cost model(in the cost model configuration window an

administrator can limit the available cost models per

cost owner)

Cost description – cost models

» Flat fee cost Intended for programs or for a series

in total regardless of the number of

episodes

Cost description – cost models

» Cost per unit Intended for series

Cost of each episode of that series

Total cost = Amount multiplied with

expected

number of

episodes

Cost description – cost models

» Barter cost Program will be paid by means of commercial time

Manual or

calculated cost

For calculation• Distributor commercial

time• Total commercial time• Commercial time cost per

minute

Cost description – cost models

» Cost per minute Intended for stock shots

Price defined per minute• Enter number of on screen seconds & minimum number

of seconds. • Enter cost per second or per minute• Seconds multiplied by cost per second

Cost description – cost models

»On demand revenue share For on demand agreements

Percentage carried by TV station

Information only – no calculation

Cost description – cost models

» Subscription cost Based on subscriber

volumes• Number of subscribers

entered in the subscriber volume navigator (contract administration)

Per subscription service

(indicate on service for

which agreements it

counts)

Cost description – cost models

» Subscription cost setting Subscriber volume calculation type

• Measured subscribers• Equivalent subscribers• Greater of

Point of measurement: how calculation

need to be done

Cost description – cost models

» Subscription cost setting Guaranteed minimum number of

subscribers

Guaranteed minimum fee

Cost description – cost models

» Subscription cost settings Can also be created on contract and

sub contract level, and copied from

there on the cost description

Cost description – cost models

» Subscription costs Cost is calculated (subscriber volume *

cost per subscriber)

Cost channel

Estimated cost: only when ‘estimated’

subscriber volumes are available

Cost description – cost models

» Subscription cost – settlements Calculation of the subscription cost

Usually at the start of the month

Results in a settlement record

= saved calculation with status calculated

As long as status stays that way -> overwritten when

new calculation is done.

Change status to ‘Cancelled’ or ‘Paid’ -> will never be

overwritten.

Currency

Currency

»One local currency, others are foreign currencies

» Exchange rate measured against local currency

»Currencies are determined by administrator in ‘Currency editor’

Currency editor

»Contract administration – currency configuration

Currency editor

» Right click on value and choose “Modify exchange rate”

» Right click and “Propagate to cost descriptions” Based on what is set on site prefs – contract

tab• Always (never used)• As long as agreement is not signed• As long as linear window has not started

Currency – exchange rate on cost description

»Unless it’s the default currency, you can adapt the exchange rate manually An icon will indicate that this has

been done

Cost description- Amortizations -

Define amortizations

» Amortization = the deduction of capital expenses over a specific period of time.

» Date-based amortizations: independent from the planning

spread over a certain period

» Run-based amortizations A run is broadcast → A value is depreciated

» Record of type “Remaining amortization value” keeps status “predicted” until user decides otherwise

Amortization types

Amortizations: Run based value

»Run based»Decide

amount of runs to be amortized

»Give value per run

Amortizations: Run based percentage

»Run based»Choose

amortization rule(list to choose from is defined by administrator)

Amortizations: Straight line

»Date based»Decide

period»Weekly,

monthly or quaterly amortizations

Amortizations: Declining balance

» Date based» Decide period

and declination percentage

»Weekly, monthly or quaterly amortizations

Amortizations: Greater of

»Mix of date and run based

»Greater of both values is used

Amortizations: First run of first episode

» Full cost amortized when first episode is planned for it’s first run

Amortizations tab page

Amortization lookup tables

» To automatically enter amortization rules when entering amortization

» Attributes: Product contract category (entered on

product – contract tab)

Number of runs

» Result: Amortization rule

Amortization lookup tables

»Order of the rules is important!

Amortization lookup rules

» In the site preferences it is indicated which lookup table needs to be used

Amortization lookup table

»When you define a new amortization and you choose the amortization type “Run based percentage” + the rules apply Amortization rule is automatically

filled in

Change costs and redistribute over amortizations

» Possibility to change the cost of a contract

»Adapt value of amortization records by redistributing Over predicted amortizations

Over all

amortizations

Change costs and redistribute over amortizations

Generate waste

» You are not going to broadcast a certain right

» A certain right is not worth as much anymore

» … You can generate waste for this

= decrease of value / accelerated amortization

» Select cost description – right click – Generate waste

Generate waste

Payments and invoices

Payments

» Payments can be added on Product in contract level

On general contract level

(mostly used)

From scratch via the Payment browser

» Name of payment Creditor, date of payment, amount and status

Payments – Product in contract level

» Create a new payment from scratch

OR» Create a

payment based on a payment prototype

Payment prototypes

Payments – contract level

» All costs in the contract are added up per creditor

» Payments are for the whole contract

Payments – payment navigator

»Open the payment navigator from payments in a contract

» Launcher – Contracts – Payment browser

Payments – Payment navigator

» Payment browser Search for existing payments

Create new

payment

Payments – Payment navigator

»Create new payment Search for a cost description to which

you wish to link your payment

(This is the same as linking

payments on product in contract

level)

Payments – Payment navigator

Payments – split payment

»One payment split in two»General info is duplicated

Invoices

» New invoices can be created » and payments can be added to

invoices In the contract, on contract level

In the invoice navigator

Invoices

»Contract Link existing invoice to the contract

Or create a new invoice

Invoices

» Invoice navigator Invoice can contain payments from

more than one

contract

Add payments

Invoices

» Invoice navigator Status can be set to “paid”

All payments will also be set to

“paid”

New payments can no longer be

linked to the invoice

Payment statistics

»Based on payment statistics prototype (contract administration)

Payment statistics

»Calculation from payment navigator for selection

Payment statistics

» Search for calculated statistics

Commitments

Commitments

= commitments are made before a contract is signed. This is an estimation of the final contract.

Contract statusses

Contract statusAll agreements receive the status of their contract, but this can be changed

To change the status:

Contract status - configuration

» Contract type configuration (under contract administration) Contract phase limits statuses and actions

that are available to the user

One status per phase can be set as default

Contract status - configuration

» “Is in stock”: contract is taken into account when calculating stock

» “Contract requires amendment”: when this is set to yes, the contract receiving this status will become read only Only users with correct permissions (Contract

Amendment Management – Editor)

will still be able to amend the

contract

Availability of contracts

» When a contract is still in negotiation, it may not be desirable that all users can already consult the contract. Therefore, contracts and their agreements can be made unavailable

» Newly created contract is always “available”

» Can be changed Using toggle

Using contract phase with status unavailable

Availablity

Availability

» Icon for unavailable contract: » To have acces

“access to unavailable contracts” – “browser”

access rigths

If user does not have this permission he will never

find the contract.

» Product can be made unavailable as well (WHATS’On asks when making contract unavailable)

Restricting access to contracts

Restricting access to contracts

» Next to having available or unavailable contracts, you might not want users responsible for certain channels to have access to contracts for other channels.

» Permission navigator – user account – contract channels tab page

Restricting access to contracts- Linear agreements -

Restricting access to contracts- On demand agreements

» Same configuration for on demand agreements

Notebook layout configuration

Notebook layout configuration

» Administrator can limit the amount of tab pages on the contract navigator

Configure how the navigator tree and the editor is

displayed

Thank you!