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Contractmanagement
v26Q3
Training overview» Create contract in WHATS’On» Linear agreements» Contract and explicit runs» Donating and sellling runs» On demand agreements» Contract and agreement prototypes» Cost descriptions» Cost models» Currency» Amortizations» Payments and invoices» Commitments» Contract statusses» Availability of contracts» Restricting access to contracts» Notebook layout configuration
Frame contract
Contract
Product in contract
Agreements
Linear right
Linear window
Subcontract
Linear On-demand
Streaming
Additional
Product in contract
Subcontract
Contract
Linear rightLinear window
Create contract in WHATS'On
Fill out the mandatory fields
» Enter obligatory fields in contract workspace
Add product(s)
Or
Or via Drag and drop
Create agreement(s)
Add stock shot(s)
» Stock shot = piece of production material (sky line, rising sun,…)
» Linked to a contract as stock shot agreement
Stock shot agreement
Linear agreement
Fill linear right(s) & window(s)
Linear rights
= which run types is this product allowed to broadcast and how many
»A linear agreement can contain 1 or more linear rights
Linear rights
» Per linear right the following information is available:
Run type: Run, snap or cumulative run
Number of runs/snaps/cumulative runs
Number of snaps per run
Linear window to be announced
Allow time shift for a free broadcast within this time
shift
Allow free HD run on an HD channel
Snap info
Linear rights
» Snap info On same channel or not
Repetition rule: do weekends count
Must end in snap period or not
Snap period in calendar or broadcast
days
Linear windows= on which channel, day, hour range, … can this run type be broadcast
»A linear right contains 1 or more linear windows
Linear windows» Per linear window following information is
available:On which channel(s)
On what date range(s)
After what start time and before which end time
Are there blackout dates
For which platforms, definition, regions, product versions
On which weekdays
Maximum number of runs for this window
Exclusive or not
Entering dates
» When start and end date are fixed:» When start and end date are relative:
Global date
»Can be used to calculate relative dates
Restrictions per run number
» F.e. The 1st run can only be broadcast between 18:00-21:00 on channel
Episodes tab page
» Not all episodes part of the same contract? uncheck the ones you don’t want in the ‘Episode selection list’
Contract runs
» Details per contract run» For series, each episode has the
defined number of contract runs» If needed, runs can be taken out
of storage (manually in the right click menu, or automatically by setting in the site preferences – contracts tab)
Explicit runs
»Run info per episode
Explicit runs for single program
»Overview of explicit run information
General tab page of explicit runs» Per linear agreement, it is
possible to predictwhich run will be planned
in what period
on which channel
expected ratings
Planning tab page of explicit runs
Compare ratings information
Actual Planning
Donating/selling runs
»On linear / Explicit runs tab» Linear / Explicit runs menu
Donate or sell linear explicit runs
Donating/selling runs – Resale tab
On demand agreement
On demand agreement tab page
On demand rights
Enter rights per channel group/ region/ platform /…
On demand rigths
» Maximum no. of overlapping episodes For series: number of episodes that can be available
on the same calendar day
» Earliest allowed start and end date Used when on demand rights are linked to the linear
rights (e.g. 0 to 30 days after each transmission) ->
prevents scheduling past actual end date.
» To be announced Considered as a partly valid contract
Contract and agreement prototypes
Contract and agreement prototype navigator
Contract and agreement prototype navigator
» Contract prototypes» Linear agreement prototype» On demande agreement
prototypes» Streaming agreement prototypes» Additional agreement prototypes
Contract and agreement prototype navigator
» Prototype groups Agreement prototype groups
Contract and agreement prototype
groups
Costs
Costs tab
» Enter a new cost description
Costs tab
» Enter a new cost description»Choose:
Owner = agreement or the contract
Cost model(in the cost model configuration window an
administrator can limit the available cost models per
cost owner)
Cost description – cost models
» Flat fee cost Intended for programs or for a series
in total regardless of the number of
episodes
Cost description – cost models
» Cost per unit Intended for series
Cost of each episode of that series
Total cost = Amount multiplied with
expected
number of
episodes
Cost description – cost models
» Barter cost Program will be paid by means of commercial time
Manual or
calculated cost
For calculation• Distributor commercial
time• Total commercial time• Commercial time cost per
minute
Cost description – cost models
» Cost per minute Intended for stock shots
Price defined per minute• Enter number of on screen seconds & minimum number
of seconds. • Enter cost per second or per minute• Seconds multiplied by cost per second
Cost description – cost models
»On demand revenue share For on demand agreements
Percentage carried by TV station
Information only – no calculation
Cost description – cost models
» Subscription cost Based on subscriber
volumes• Number of subscribers
entered in the subscriber volume navigator (contract administration)
Per subscription service
(indicate on service for
which agreements it
counts)
Cost description – cost models
» Subscription cost setting Subscriber volume calculation type
• Measured subscribers• Equivalent subscribers• Greater of
Point of measurement: how calculation
need to be done
Cost description – cost models
» Subscription cost setting Guaranteed minimum number of
subscribers
Guaranteed minimum fee
Cost description – cost models
» Subscription cost settings Can also be created on contract and
sub contract level, and copied from
there on the cost description
Cost description – cost models
» Subscription costs Cost is calculated (subscriber volume *
cost per subscriber)
Cost channel
Estimated cost: only when ‘estimated’
subscriber volumes are available
Cost description – cost models
» Subscription cost – settlements Calculation of the subscription cost
Usually at the start of the month
Results in a settlement record
= saved calculation with status calculated
As long as status stays that way -> overwritten when
new calculation is done.
Change status to ‘Cancelled’ or ‘Paid’ -> will never be
overwritten.
Currency
Currency
»One local currency, others are foreign currencies
» Exchange rate measured against local currency
»Currencies are determined by administrator in ‘Currency editor’
Currency editor
»Contract administration – currency configuration
Currency editor
» Right click on value and choose “Modify exchange rate”
» Right click and “Propagate to cost descriptions” Based on what is set on site prefs – contract
tab• Always (never used)• As long as agreement is not signed• As long as linear window has not started
Currency – exchange rate on cost description
»Unless it’s the default currency, you can adapt the exchange rate manually An icon will indicate that this has
been done
Cost description- Amortizations -
Define amortizations
» Amortization = the deduction of capital expenses over a specific period of time.
» Date-based amortizations: independent from the planning
spread over a certain period
» Run-based amortizations A run is broadcast → A value is depreciated
» Record of type “Remaining amortization value” keeps status “predicted” until user decides otherwise
Amortization types
Amortizations: Run based value
»Run based»Decide
amount of runs to be amortized
»Give value per run
Amortizations: Run based percentage
»Run based»Choose
amortization rule(list to choose from is defined by administrator)
Amortizations: Straight line
»Date based»Decide
period»Weekly,
monthly or quaterly amortizations
Amortizations: Declining balance
» Date based» Decide period
and declination percentage
»Weekly, monthly or quaterly amortizations
Amortizations: Greater of
»Mix of date and run based
»Greater of both values is used
Amortizations: First run of first episode
» Full cost amortized when first episode is planned for it’s first run
Amortizations tab page
Amortization lookup tables
» To automatically enter amortization rules when entering amortization
» Attributes: Product contract category (entered on
product – contract tab)
Number of runs
» Result: Amortization rule
Amortization lookup tables
»Order of the rules is important!
Amortization lookup rules
» In the site preferences it is indicated which lookup table needs to be used
Amortization lookup table
»When you define a new amortization and you choose the amortization type “Run based percentage” + the rules apply Amortization rule is automatically
filled in
Change costs and redistribute over amortizations
» Possibility to change the cost of a contract
»Adapt value of amortization records by redistributing Over predicted amortizations
Over all
amortizations
Change costs and redistribute over amortizations
Generate waste
» You are not going to broadcast a certain right
» A certain right is not worth as much anymore
» … You can generate waste for this
= decrease of value / accelerated amortization
» Select cost description – right click – Generate waste
Generate waste
Payments and invoices
Payments
» Payments can be added on Product in contract level
On general contract level
(mostly used)
From scratch via the Payment browser
» Name of payment Creditor, date of payment, amount and status
Payments – Product in contract level
» Create a new payment from scratch
OR» Create a
payment based on a payment prototype
Payment prototypes
Payments – contract level
» All costs in the contract are added up per creditor
» Payments are for the whole contract
Payments – payment navigator
»Open the payment navigator from payments in a contract
» Launcher – Contracts – Payment browser
Payments – Payment navigator
» Payment browser Search for existing payments
Create new
payment
Payments – Payment navigator
»Create new payment Search for a cost description to which
you wish to link your payment
(This is the same as linking
payments on product in contract
level)
Payments – Payment navigator
Payments – split payment
»One payment split in two»General info is duplicated
Invoices
» New invoices can be created » and payments can be added to
invoices In the contract, on contract level
In the invoice navigator
Invoices
»Contract Link existing invoice to the contract
Or create a new invoice
Invoices
» Invoice navigator Invoice can contain payments from
more than one
contract
Add payments
Invoices
» Invoice navigator Status can be set to “paid”
All payments will also be set to
“paid”
New payments can no longer be
linked to the invoice
Payment statistics
»Based on payment statistics prototype (contract administration)
Payment statistics
»Calculation from payment navigator for selection
Payment statistics
» Search for calculated statistics
Commitments
Commitments
= commitments are made before a contract is signed. This is an estimation of the final contract.
Contract statusses
Contract statusAll agreements receive the status of their contract, but this can be changed
To change the status:
Contract status - configuration
» Contract type configuration (under contract administration) Contract phase limits statuses and actions
that are available to the user
One status per phase can be set as default
Contract status - configuration
» “Is in stock”: contract is taken into account when calculating stock
» “Contract requires amendment”: when this is set to yes, the contract receiving this status will become read only Only users with correct permissions (Contract
Amendment Management – Editor)
will still be able to amend the
contract
Availability of contracts
» When a contract is still in negotiation, it may not be desirable that all users can already consult the contract. Therefore, contracts and their agreements can be made unavailable
» Newly created contract is always “available”
» Can be changed Using toggle
Using contract phase with status unavailable
Availablity
Availability
» Icon for unavailable contract: » To have acces
“access to unavailable contracts” – “browser”
access rigths
If user does not have this permission he will never
find the contract.
» Product can be made unavailable as well (WHATS’On asks when making contract unavailable)
Restricting access to contracts
Restricting access to contracts
» Next to having available or unavailable contracts, you might not want users responsible for certain channels to have access to contracts for other channels.
» Permission navigator – user account – contract channels tab page
Restricting access to contracts- Linear agreements -
Restricting access to contracts- On demand agreements
» Same configuration for on demand agreements
Notebook layout configuration
Notebook layout configuration
» Administrator can limit the amount of tab pages on the contract navigator
Configure how the navigator tree and the editor is
displayed
Thank you!