COMPLIANCE & AWARDS MATRIX Robin Fenton, SCTE, Director of Chapter Support

COMPLIANCE & AWARDS MATRIX

Robin Fenton, SCTE, Director of Chapter Support

Why?

Chapter Feedback

Previous process cumbersome & subjective

Awards did not promote the mission of SCTE

Bylaws Compliance

Previous compliance only captured meeting hours and financials, the bylaws cover more.

Why? Results

More active chapters

Better chapter/staff communication

Creates goal oriented results for chapters

Creates opportunities to drive SCTE mission on a local level

Annual roadmap and guidelines for creating a healthy chapter

Periodic Progress Reports helps measure success

AWARDS

Chapter Compliance Award (required) Chapter Recruitment Award Chapter Professional Development Award Striving for Excellence Award Most Improved Chapter of the Year Chapter Achievement Award Chapter of the Year Chapter Member of the Year

CHAPTER COMPLIANCE AWARD Financial Compliance

Quarterly Report, Bank Statements, Reconciliation Receipts

• Within 15 days of close of quarter +10• Within 30 days +5

Bank Cards

Copies of card with new signatures sent to Chapter Support by April 30th.

Must have one staff signer on the card for auditing purposes (Robin Fenton).

If no changes, an email must be sent to Chapter Support by April 30th.

CHAPTER COMPLIANCE AWARD

Chapter Board

Review Bylaws• Annual Review – the chapter board must review their bylaws

Meet 4x per year• Minutes e-mailed to chapter support, if received within 10 days

of meeting +5

Current SCTE Membership• SCTE checks on a monthly basis. All board and associates

must be SCTE members by December 31st.

Chapter Board Contact Sheet

CHAPTER COMPLIANCE AWARD Chapter Board (cont.)

Election Results• Chapters are required, per bylaws, to have a yearly

chapter membership election.

Professional Development• Technical Training Hours (30 hours)• Meeting Reports and attendance roster submitted

within 30 days of the meeting +10

Membership• Minimum 50 affiliated SCTE members

CHAPTER COMPLIANCE AWARDAll items received and a chapter is in compliance, win the Compliance Award & One Free Cable-Tec EXPO Registration.

All items received and earn 80 points, win the Compliance Award & receive Two Free Cable-Tec EXPO Registrations.

The chapter with the greatest improvement over the previous year wins the Most Improved Chapter Compliance Award.

The chapter with the highest amount of points wins the Chapter Compliance Award.

CHAPTER COMPLIANCE AWARD

CHAPTER RECRUITMENT AWARD New Members

Number of new members added with chapter affiliation Jan 1 – Dec 31. The percentage of growth will be converted into a point value.

Retaining Members

Chapter Membership lists are pulled on January 1st and December 31st. Lists are compared and the individuals that are on both lists are counted. The percentage of growth will be converted into a point value.

Recruitment/Retention Marketing

Per occurrence +10

BEST PRACTICES!

Get the word out!!!! Monthly Chapter review of new, lapsed or soon

to lapse members. Email to remind members of their status Invite new members to an upcoming chapter

event. Sample letters are available on the CORe site. Worth 10 points per occurrence.

CHAPTER RECRUITMENT AWARD

Earn 30 points and your chapter will win the Chapter Recruitment Certificate

The chapter with the greatest improvement over the previous year wins the Most Improved Chapter Recruitment Award.

The chapter with the highest amount of points wins the Chapter Recruitment Award.

CHAPTER PROFESSIONAL DEVELOPMENT AWARD Certifications

Every fully certified chapter affiliated member (+1 point); recorded quarterly

Testing Opportunities

Publicly advertised testing sessions in which individuals tested during the session (+10 points)

Preparation for SCTE Certification

On the meeting announcement, link a specific SCTE certification with the chapter training topic (+5 points)

CHAPTER PROFESSIONAL DEVELOPMENT AWARD Professional Development

Every additional training hour above the 30hr requirement (+1 point)

Webinars

Create a 1 hour (or longer) webinar (+5 points)

Post webinar to website and include a five question survey. Chapters receive 5 points for every 10 chapter members that complete the webinar.

CHAPTER PROFESSIONAL DEVELOPMENT AWARD Technical Seminar Attendance

Seminar Attendance lists from 2013 and 2014 are pulled. Lists are compared and the percentage of growth is converted into a point value.

Does not include Vendor Day or Cable-tec Games. White Papers

2 page white paper discussing a cable related topic (+10 points)

CHAPTER PROFESSIONAL DEVELOPMENT AWARDEarn 35 points and your chapter will win the Chapter Professional Development Certificate

The chapter with the greatest improvement over the previous year wins the Most Improved Chapter Professional Development Award.

The chapter with the highest amount of points wins the Chapter Professional Development Award.

STRIVING FOR EXCELLENCE AWARD

Marketing/Communications

Website• Current Year’s Activities (board & calendar) available +50

Social Media Site • Current postings +10

Newsletter• Per occurrence +5

Published Articles• Per article +5

Chapter Teamwork

Help out another chapter• Per occurrence +10

STRIVING FOR EXCELLENCE AWARD

STRIVING FOR EXCELLENCE AWARD

Outreach

Local School Outreach Program• Per outreach +5

Community Charity Program• Per giving +5

SCTE Booth• Per event +10

Chapter Budget

Submit a yearly chapter budget +15 New Board Members

Associate & Elected +5 (max 10pt)

STRIVING FOR EXCELLENCE AWARD

Annual Strategic Plan

Calendar of Events for the Year +25

Yearly Goals for the Chapter +25

Year-End Strategic Evaluation +15

Succession Planning +10 Events

Chapter Participant Appreciation Event• If an event is held +10

Vendor Day• If an event is held +30• Technical Sessions at event +5• Cable-tec Games held +10

STRIVING FOR EXCELLENCE AWARD

Earn 150 points and your chapter will win the Striving for Excellence Certificate

The chapter with the greatest improvement over the previous year wins the Most Improved Striving for Excellence Award.

The chapter with the highest amount of points wins the Striving for Excellence Award.

POINT MAXIMUM

The maximum amount of points a chapter can receive per line item is 300 points per year. A line item refers to a specific items on the matrix and

does not include section totals.

This is to insure that the Chapter of the Year winners are excelling in all areas of the matrix and

not just one specific item.