CFL Functions

Federal Acquisition Service

U.S. General Services Administration

CFL Functions

Federal Acquisition Service

U.S. General Services Administration

computersforlearning.gov

Federal Acquisition Service

U.S. General Services Administration

computersforlearning.gov

Federal Acquisition Service

U.S. General Services Administration

CFL School Registration

Schools must have a valid

NCES number that matches

the NCES database in GSAXcess®

Federal Acquisition Service

U.S. General Services Administration

CFL Non-Profit Registration

Educational non-profits will not be

allowed to register unless they

upload a valid 501 (C) document

Federal Acquisition Service

U.S. General Services Administration

Executive Order 12999

“In order to ensure that American children have the skills they need to succeed in the information- intensive 21st century, the Federal Government is committed to working with the private sector to promote four major developments in American education: making modern computer technology an integral part of every classroom; providing teachers with the professional development they need to use new technologies effectively; connecting classrooms to the National Information Infrastructure; and encouraging the creation of excellent educational software. This Executive order streamlines the transfer of excess and surplus Federal computer equipment to our Nation's classrooms and encourages Federal employees to volunteer their time and expertise to assist teachers and to connect classrooms.”

Federal Acquisition Service

U.S. General Services Administration

Note: CFL is not managed by GSA. GSA hosts the www.computersforlearning.gov website which aims to facilitate transfers between federal agencies and eligible recipients. It is each agency's responsibility to verify eligibility and make allocation determinations.

Federal Acquisition Service

U.S. General Services Administration

Nces.ed.gov

Website resource for Property

Managers to verify registration accuracy,

http://nces.ed.gov, click on Data and

Tools to search

Federal Acquisition Service

U.S. General Services Administration

NCES School Search

Federal Acquisition Service

U.S. General Services Administration

NCES School Search

Enter Criteria and Click Search

Federal Acquisition Service

U.S. General Services Administration

NCES Number

Federal Acquisition Service

U.S. General Services Administration

School Information

Demographic info

Federal Acquisition Service

U.S. General Services Administration

NCES Number

NCES Number Displayed

Student to Teacher Ratio

Lunch Assistance

Federal Acquisition Service

U.S. General Services Administration

CFL School Registration

Questions to help the Property Manager make an allocation decision

Federal Acquisition Service

U.S. General Services Administration

IRS 501 (C) – irs.gov/Charities-&-Non-Profits

Resource To Verify501 (C) Statusat www.irs.gov

Federal Acquisition Service

U.S. General Services Administration

CFL Non-Profit Certification Questions

Non-profit organization

s certify under

penalty of law

Federal Acquisition Service

U.S. General Services Administration

CFL Non-Profit Certification Questions

Non-profit organizations MUST upload

their current 501 (C) to register

Federal Acquisition Service

U.S. General Services Administration

VALIDATION

SCHOOL:

• Valid NCES number• Must serve grades Pre-K through 12th • U.S. students

Federal Acquisition Service

U.S. General Services Administration

VALIDATION

EDUCATIONAL NON-PROFIT:

• Must have a 501 (C) AND their primary business must be education

• Must serve grades Pre-K through 12

• U.S. Students

• Should have a license, certification, or acknowledgement from local, state or federal government

Federal Acquisition Service

U.S. General Services Administration

CFL Selection Screen – What Schools See

Property Manager Enters

CFL Property Reports in

GSAXcess®; Schools see it

immediately on the CFL Website

Federal Acquisition Service

U.S. General Services Administration

Entered in GSAXcess®

Federal Acquisition Service

U.S. General Services Administration

Immediately Visible in CFL

Federal Acquisition Service

U.S. General Services Administration

Property Manager Notification The agency Property

Manager will receive an

email alerting them to school interest

Federal Acquisition Service

U.S. General Services Administration

Property Managers - View/Allocate Requested ItemsProperty Manager

must log into GSAXcess® to

utilize CFL functions

Federal Acquisition Service

U.S. General Services Administration

View/Allocate Requested Items

By clicking on the blue hypertext, you see additional information and can perform

transfers of computer equipment. The hypertext changes colors once you

have clicked on it.

Federal Acquisition Service

U.S. General Services Administration

Activity Address Code View

APO, NUO, or user with

multiple AAC’s must type in AAC

and click submit

Federal Acquisition Service

U.S. General Services Administration

View/Allocate Requested Items by Transfer Control Number

Federal Acquisition Service

U.S. General Services Administration

View/Allocate Requested Items by School Name

Federal Acquisition Service

U.S. General Services Administration

View/Allocate Requested Items by Transfer Control Number

You can see any competing

requests for the item by

clicking on the Item Control

Number hypertext

Federal Acquisition Service

U.S. General Services Administration

Competing Requests for an Item

Federal Acquisition Service

U.S. General Services Administration

Property Item Data Sheet

Federal Acquisition Service

U.S. General Services Administration

Competing Requests for an Item

Click the red Allocate button

Federal Acquisition Service

U.S. General Services Administration

Allocate

Status column changes,

Requested quantity changes

Federal Acquisition Service

U.S. General Services Administration

Return to Complete Allocation

You can complete the

entireallocation or

come back later

Federal Acquisition Service

U.S. General Services Administration

Allocation Confirmation

Whenever you see this

Confirmation button, you can

Confirm your allocation from

the same screen

Federal Acquisition Service

U.S. General Services Administration

Confirmation Allocation

Federal Acquisition Service

U.S. General Services Administration

Confirm Allocations

Another method to

confirm allocations if you forgot or

decided to wait until later.

Federal Acquisition Service

U.S. General Services Administration

Confirm Allocation

Federal Acquisition Service

U.S. General Services Administration

Confirm Allocation

Federal Acquisition Service

U.S. General Services Administration

Confirmation Allocation

Confirmation Success Message

Federal Acquisition Service

U.S. General Services Administration

Transfer Order

Schools receive an email after allocation

and confirmation.

Federal Acquisition Service

U.S. General Services Administration

Transfer Order

Transfer Order

Federal Acquisition Service

U.S. General Services Administration

Transfer Requested Items

The transaction is not complete until

theSchool or

educational non-profit picks up the

Property and you go into the CFL Functions

Menu to the Transfer function and select

Transfer.

Federal Acquisition Service

U.S. General Services Administration

Transfer Requested Items

Click on the Transfer Control Number thatyou want to transfer

Federal Acquisition Service

U.S. General Services Administration

Transfer Requested Items

The Transfer screen displays. Make any adjustments as needed and click the red

Transfer button.

Federal Acquisition Service

U.S. General Services Administration

Transfer Requested Items

The system displays a confirmation message. You can only change your transfer informationthe day of the transfer action. If you transferbefore pick-up and the organization changes

their mind, you will need to contact yourGSA Area Property Officer for assistance.

Federal Acquisition Service

U.S. General Services Administration

Change Transfer

To change or delete the

transfer the day of the transfer.

Federal Acquisition Service

U.S. General Services Administration

Change Transfer – Requestor Info

Enter the transfer control

number and click Submit

Federal Acquisition Service

U.S. General Services Administration

Change Transfer

Enter the transfer control

number and click Submit

Federal Acquisition Service

U.S. General Services Administration

Change Transfer

You have until the nightly

cycle of the day of transfer to

change transfer quantity. To

deny the transfer, enter

a zero

Federal Acquisition Service

U.S. General Services Administration

School Search

Federal Acquisition Service

U.S. General Services Administration

School Search

Enter School Name and/or State

and/or Zip to Search

Federal Acquisition Service

U.S. General Services Administration

School Search Criteria

You Can Search by Any

Or All Three Criteria

Federal Acquisition Service

U.S. General Services Administration

School Registration Information

Displays School

Registration Information

Federal Acquisition Service

U.S. General Services Administration

Resend School Transfer Order

Sometimes you need a copy of

the transfer order resent because:

RTF file was unreadable or customer lost

original

Federal Acquisition Service

U.S. General Services Administration

Resend School Transfer Order

If you check send only to above, it only goes to the email address

you enter. Otherwise, it goes to all original

recipients.

If you send to yourself, you can reformat into a word

document and forward on

Federal Acquisition Service

U.S. General Services Administration

Resend School Transfer Order

Confirmation message

Federal Acquisition Service

U.S. General Services Administration

Post Transaction Module

Two Ways To Go To the

Post Transaction

Module

Federal Acquisition Service

U.S. General Services Administration

Post Transaction Module

WHAT IS THE POST TRANSACTION MODULE (PTM)?

The PTM is a method to enter your CFL information when you don’t go through the regular GSAXcess® CFL online process. This is an alternative method that captures the

CFL Agency transaction and automatically sends the required Non-Federal Recipients report at Fiscal year end to the Office of Governmentwide Policy for your Agency.

Federal Acquisition Service

U.S. General Services Administration

Post Transaction Module

Displays with prefilled Transfer Control Number and

Agency Identifier

Click Private or Public School to search fora school and pre-fill data

Federal Acquisition Service

U.S. General Services Administration

Post Transaction Module

Results for All Private Schools. Search for school by entering criteria and

Click on NCES ID hypertext to pre-fill data form.

Federal Acquisition Service

U.S. General Services Administration

Post Transaction Module

Results for All Public Schools. Search for school by entering criteria and

Click on NCES ID hypertext to pre-fill data form.

Federal Acquisition Service

U.S. General Services Administration

Post Transaction Module

All School Information Is Prefilled From NCES

Database

Federal Acquisition Service

U.S. General Services Administration

Post Transaction Module

The educational non-profit

must provide a 501C number

You can verify

accuracy at www.irs.gov,

then Charities and Non-

Profits

Federal Acquisition Service

U.S. General Services Administration

Post Transaction Module

Select the FSC from the from the dropdown

listing.

Federal Acquisition Service

U.S. General Services Administration

Post Transaction Module

Select the type of equipment.

Federal Acquisition Service

U.S. General Services Administration

Post Transaction Module

Select hard disk status

Federal Acquisition Service

U.S. General Services Administration

Post Transaction Module

Select disposal condition.

Federal Acquisition Service

U.S. General Services Administration

Post Transaction Module

By adding either the unit cost or total cost, the system

calculates the remaining values.

Click submit.

Federal Acquisition Service

U.S. General Services Administration

Post Transaction Module

Transfer Control Number Created Success Message

Federal Acquisition Service

U.S. General Services Administration

CFL Agency Reports

Agency Downloadable Reporting Data

Federal Acquisition Service

U.S. General Services Administration

CFL Agency Reports

You can only see your AAC of

responsibilitySelect Month, Year (FYTD), Type,

and click the red Submit button. All results are displayedand can be downloaded by clicking the Excel

hypertext to the right.

Federal Acquisition Service

U.S. General Services Administration

CFL Agency Reports

Federal Acquisition Service

U.S. General Services Administration

CFL Agency Non-Federal Recipient Report

Federal Acquisition Service

U.S. General Services Administration

CFL Total Transfer to a School

Federal Acquisition Service

U.S. General Services Administration

CFL Total Transfers to a School

Federal Acquisition Service

U.S. General Services Administration

CFL Agency Total Transfers to a School

Federal Acquisition Service

U.S. General Services Administration

CFL Total Transfers to a School

Federal Acquisition Service

U.S. General Services Administration

QUESTIONS?

If you have questions, contact CFL Staff

by email: Computers.Learning@gsa.gov

or by phone: (866) 333-7472, Option 2