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Cal Grants Overview
2013 CASFAA/CSAC High School Counselor Workshops Presented by the California Student Aid Commission
Agenda Basic Cal Grant Eligibility
Cal Grants A, B, and C
High School Entitlement Awards and Graduation Verification
Student Notifications
WebGrants for Schools
GPA and Academic Qualifier Submission
Tools for Schools
WebGrants for Students
Middle Class Scholarship (MCS) Program
Commission Communications, Web Training, and Social Media
Cash For College Program 2
Basic Cal Grant Eligibility
Basic Cal Grant Eligibility
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Federal Requirements Additional Cal Grant Requirements
*U.S. citizen or eligible non-citizen *California Resident
Meet Selective Service requirements Attend an eligible California school
*Have a Social Security number Be enrolled at least half-time
Maintain Satisfactory Academic Progress
High School GPA required (Entitlement)
Not owe a grant repayment or be in default on a student loan
Not be incarcerated Not have earned a BA/BS degree
* These requirements are supplanted by other eligibility criteria for AB 540 students
Cal Grant Income & Asset Ceilings
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Eligible and Ineligible Cal Grant School Lists
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Cal Grants A, B, and C
Cal Grant A Low to middle income students who: • Meet the income and asset ceilings • Have financial need
3.00 High School GPA minimum
Associates or Bachelors programs only
Maximum annual award amounts • Used for tuition and/or fees only • Held in reserve while attending community college
CSU UC Independent For Profit
$ 5,472/yr $ 12,192/yr $ 9,084/yr $9,084/yr
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Cal Grant B
Low income students who: • Meet the income and asset ceilings
2.00 GPA minimum
Associates, Bachelors, and Certificate programs
Annual Awards • $1,473 stipend first year • Fees/Tuition plus $1,473 in 2nd, 3rd, 4th yr • Available as Entitlement & Competitive Awards
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Cal Grant C
Low and middle income
students who:
• Enroll in vocational courses of study • Associates and Certificate
programs only • Can be used for any school
expenses including tuition and fees • Eligibility determined only after
full Cal Grant A and B consideration
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Cal Grant C Priority given based on Occupational Goal Meeting 2 of the 3: high employment need, high
employment growth, and high wage
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Automotive Service Technicians and Mechanics
Licensed Practical and Licensed Vocational Nurses
Carpenters Medical Secretaries Computer Specialists, All Other Paralegals and Legal Assistants Computer Support Specialists Police and Sheriff's Patrol Officers
Cooks, Restaurant Preschool Teachers, Except Special Education
Fire Fighters Registered Nurses Fitness Trainers and Aerobics Instructors
High School Entitlement Awards and Graduation Verification
High School Entitlement Awards
Cal Grant A and B
Recent high school graduates or equivalent (GED, CHSPE) • 2014/15 AY: graduated on or after July 1, 2012
High school GPA required
Meet minimum GPA and income/need requirements
Potentially unlimited number of awards 13
CSAC WebGrants reports to schools on missing GPAs and missing FAFSA/DREAM Act Applications
CSAC can then match between GPA and FAFSA/DREAM Act Application information
Make sure graduating seniors include their high school on the FAFSA/DREAM Act Application
High School Entitlement Awards
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Cal Grant High School Entitlement
Students needing to mail may use the High School Graduation Confirmation form, HS transcripts or other authoritative documents
Schools & school districts can assist to provide post-graduation confirmation of HS graduation
Students can confirm online using WebGrants for Students
High School Graduation Confirmation *Required*
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High School Graduation Verification
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High School Graduation Verification
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High School Graduation Verification
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High School Graduation Verification
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Student Notifications
Student Notifications Recipients that submit a FAFSA/DREAM Act Application & GPA will receive a California Aid Report (CAR) via email
E-CAR indicates Cal Grant eligibility
• Sent as early as January • Letter notification will be sent if no email address
Mark these addresses as not junk:
• calgrantoffice@csac.ca.gov • studentsupport@csac.ca.gov
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Student Notifications (CAR)
• Email Delivery • Provides grant type
and estimated amounts for up to 3 CA schools listed on the FAFSA
• Communication
with CSAC is emphasized
WebGrants for Schools
WebGrants for Schools
• WebGrants Home Page https://webgrants.csac.ca.gov
• www.csac.ca.gov Look for “WebGrants” in the “High Schools” tab
• Download WebGrants Access Request forms
• CSAC Technology Help Desk (888) 294-0148 or csachelpdesk@csac.ca.gov
• WebGrants for Students www.webgrants4students.org
Contact:
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WebGrants for Schools
Upload GPA by batch or key individual GPA
More secure than US Mail – results shown in real time
Built-in edits to catch errors (e.g. Social Security typos)
Confirmation of receipt of records
Support Your Students with Follow-Up Report Access • GPA Summary and School of Origin Reports • HS graduation confirmation reports • FAFSA, No GPA Report
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https://webgrants.csac.ca.gov
GPA and Academic Qualifier Submission
Academic Qualifiers & Submissions
• High school GPA • Test Scores – SAT, ACT, GED,
allowed if: • student does not have a GPA • has coursework that cannot • be converted to a 4.00 maximum
GPA • attended a non-accredited high
school • SAT Reasoning Test
Academic Qualifier
Types:
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Cal Grant GPA Calculation Current High School Seniors
High School GPA calculation is the same as prior years – sophomore and junior grades only! *Remember to exclude P.E, R.O.T.C, and Remedial To calculate a High School GPA, go to http://www.csac.ca.gov/doc.asp?id=983 and look for “Cal Grant GPA Calculation Information””
Call School Support Line (888) 294-0153
Look for webinars in Nov., Dec., Jan., and Feb..
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Cal Grant GPA Calculation Last Year’s High School Graduates
High School GPA calculation for students that graduated high school the prior academic year is – sophomore, junior, and senior grades *Remember to exclude P.E, R.O.T.C, and Remedial
Consider sending GPA information for students that graduated the prior year as part of the normal GPA submission process
Be sure to send the correct high school graduation date if sending current seniors and students that graduated the prior year in same data file (ex. current seniors 06/2014, students that graduated last year 06/2013)
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Statewide Student Identifier
CSAC is now asking for the Statewide Student Identifier (SSID) with the GPA submission
The GPA Data File specifications for electronic uploads and the paper GPA Verification form have been modified to include this identifier
The SSID will be used to help match the student’s GPA record to the FAFSA or Dream Act application and later match HS graduation information.
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School Initiated GPA Submission: • By batch upload using WebGrants • With SSNs • Without SSNs
Individually using WebGrants (Add GPAs screen)
Questions? • Electronic GPA Upload Questions? • School Support Branch (888) 294-0153 • schoolsupport@csac.ca.gov
Ways to Submit GPAs
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Ways to Submit GPAs: Non-SSN GPA File Upload
Allows upload of GPA data without the student’s SSN.
• Districts and/or Individual schools GPA matched to FAFSA/DA application using other data
Can be submitted by batch individually or by batch
File layout & User Guide available under “Help” in WebGrants
(888) 294-0153 or schoolsupport@csac.ca.gov
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Ways to Submit GPAs
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Student Initiated GPA Submission:
• Use paper GPA Verification form • Download, print, complete demographic information • Give to high school for GPA certification • Student keeps a copy of the form • Student mails GPA form and purchases proof of mailing • Paper GPA Verification form is located online at:
www.csac.ca.gov; www.calgrants.org; www.webgrants4Students.org
Non-SSN GPA Unmatched Report
Non-SSN GPA Unmatched Report
Non-SSN GPA Status Report
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Student Summary Report New Comprehensive Report
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GPA-Best Practices
Don’t Wait! Establish a WebGrants account • (GPAs can be uploaded right now)
Read the WebGrants User Guides on the Help Screen.
Use the “Add GPAs” screen for small batches of 100 or less GPA records
Upload a GPA data file in .txt format for batches of 100 or more GPA records
Use WebGrants reports to see the status of submitted GPA records
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Tools for Schools
California Success Dashboard Coming soon, the Commission will publish aggregate totals of student FAFSA & CA Dream Act & Cal Grant application submissions, completions & awards – by school, district and county
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What Your Students Need to Know Once the application is filed;
Create and maintain a WebGrants 4 Students account If awarded, confirm HS Grad Date in June Once the college of attendance is decided ensure that
WebGrants 4 Students has the correct school on file Contact the Financial Aid Office at the college of attendance
to see what needs to be done in order to receive Cal Grant payment(s)
Keep track of Cal Grant payments using the Payment History screen on WebGrants 4 Students
If a School Change or Leave of Absence is necessary, submit to the Commission directly using WebGrants 4 Students
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Cal Grant Payment Eligibility Cal Grants pay up to 4 years or until undergraduate
degree is achieved, whichever comes first
12 units per term is considered full-time for financial aid purposes
Graduation in four years would require more than 12 units per term
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Cal Grant Renewal Eligibility
Renewal participants must meet income and
asset ceilings.
Students must meet satisfactory
academic progress standard of school
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WebGrants for Students (WGS)
WebGrants for Students (WGS)
WGS is a CSAC web-based
application for students that
provides:
• Secure, 24/7, student-friendly access to manage their Cal Grant and Chafee Grant award
• Links to other related financial aid sites
• Empowers students with critical financial aid information to ensure successful processing of grant application & maintenance of their award status
• The WGS URL is: www.webgrants4students.org
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WebGrants4Students.org
Keep your demographic information up-to-date
Check application and award status and view payment history
Confirm high school graduation -- required to receive payment
Print out California Aid Report (CAR)
Request a school change and/or leave of absence online
Send students to: www.webgrants4students.org
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WebGrants4Students.org
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WebGrants4Students.org High School Graduation Confirmation
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WebGrants4Students.org California Aid Report (CAR)
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A New Grant Program Middle Class Scholarship (MCS) Program
Middle Class Scholarship (MCS) Program:
• Available for undergraduate students • Family incomes up to $150,000 • Attend a University of California (UC)
or California State University (CSU) campus
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A New Grant Program
Middle Class Scholarship (MCS) Program:
• MCS Applicants must file a FAFSA or Dream Act Application
• Must Meet the March 2 Deadline • GPA not required, but recommended
for all
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A New Grant Program
Commission Communications, Web Training, and Social Media
Commission Communications
Special Alerts and Operations Memos provide guidance for counselors, sign up by contacting School Support at schoolsupport@csac.ca.gov
Watch important Commission events at www.csac.ca.gov
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Commission Communications
Order various publications in several languages online at www.publications.csac.ca.gov
Cash for College materials ordered online through your account at www.calgrants.org/organizers
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Commission Web Training
Training sessions held online via WebEx online training tool check out www.csac.ca.gov
Training topics include all types of Electronic GPA Submission Training (Traditional and non-SSN)
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Commission Social Media Interact with the Commission and its activities through many social media options, check out www.csac.ca.gov
Facebook.com/CSAC.StudentAidCommission
Follow us: @CaStudentAid
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Cash for College
Cash for College – California’s FAFSA/Dream Act Platform
From Jan – Mar 2. Open to all students and parents . Focus on low-income and first-gens
Incentive Scholarship is offered for 2014 workshops! Seniors apply for a Cal Grant by the deadline to enter.
Provides line-by-line help on the FAFSA, CA Dream Act & Chafee Applications. Workshops offer computers for on the spot processing
Offers multi-lingual materials, training, tools, site support funding.
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Cash For College Partnering for FAFSA & Cal Grant Completion
Statewide Cash for College office e-mail is:
cashforcollege@csac.ca.gov
Facebook: CashforCollegeCalifornia Twitter: @cash4collegeca
NEW WEBSITE + REGISTRATION to launch in LATE SEPTEMBER www.calgrants.org
Questions??
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