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Grants & Financial Decision Making: Who is SPA and how can we help you with proposal application and receiving and administering your award. April Coon Frances Spalding Assistant DirectorTraining Coordinator - PowerPoint PPT Presentation
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Grants & Financial Decision Making: Who is SPA and how can we help you with proposal application and receiving and administering your award
April Coon Frances SpaldingAssistant Director Training CoordinatorSponsored Projects Administration Sponsored Projects Administration
08.26.2014
Sponsored Project Administrationwebsite:
www.ospa.umn.edu
Gifts
ExternalSales
OutgoingMTAs
Responsibilities
Awards
Proposals
Incoming MTAs
$0 collaboration agreements
CDAsSubawards
F&A
Effort reporting
PI proposal workflow
ElectronicManual
PI
Due datesThe sponsor’s submission type dictates date due at SPA
Paper proposals
48 hours Electronic
proposals• Fastlane• NSPIRES• IIPS• Proposal
Central
24 hours
Grants.gov proposals
5 days
More info at: ospa.umn.edu/GrantGov/documents/ProposalSubmissionstoSPAQuickRef13Jul11.pdf
SPA proposal workflowPer Regents Policy, SPA is the only authorized unit that may submit proposals for the university.
ReviewEndorsementSubmission AWARD
ElectronicPaper
AGENCY
Request pre-award
Review includes checking for PI training and sponsor compliance
Award workflow & responsibilities
Award
or
Award
SPA Issues Subawards
SFR Invoices Sponsor Agency Pays Us Reporting/Deliverables
Fulfill Agency Info Requests Award Negotiation & Acceptance
NOGA
Issue Award Notice & Acct
Revised Budget
Or …
Current and Pending SupportRevised Work StatementHuman & Animal SubjectApprovals(other …)
PI Performs Work
Award
Technical Report
Financial Report
Equipment Report
Invention Report
SPA works with PI to solve the problemFCOI Training
Check for FCOI compliance on PHS subawards
Tips for success
Complete RCR training early (complete within one year of appointment).
Check early to see if your proposal must be submitted via Grants.gov or another electronic system
Read your NOGA and award documents
Abide by agency terms and conditions
Charge costs correctly the first time
Tips for success
Keep Conflict of Interest disclosure (REPA) and related training up to date
Carefully review and then certify your effort reports in a timely manner
Complete your technical reports on time (keep a copy)
Use your departmental staff and SPA/SFR staff – we are here to help!
SPA is your resource Proposals
• Reviews for completeness and compliance with agency and university requirements (non-technical). Includes the use of eProtocol
• Approve proposals on behalf of the University. Includes Unfunded Research Agreements (UFRA) and Proposal Routing Form (PRF).
• Submits proposals to agencies
• Manages electronic systems for proposal preparation, institutional approval, and submission to agencies (EGMS is a University optional proposal creation system)
Awards
• Negotiates favorable terms on behalf of the PI and the University (publication rights, intellectual property rights, rights in data, adequate indemnification, payment terms, etc.)
• Accepts awards on behalf of the University
• Sets up project accounts in the financial system
• Creates and distributes internal “Notice of Grant Award” synopsizing award terms and conditions
• Resolves post-award issues (rebudgeting requests, change of PI, disputes with subrecipients, questions about allowability of costs, etc.)
• Institutional point of contact for questions raised by agencies (e.g., adherence to terms and conditions, compliance with reporting requirements, etc.)
SPA mission includesSubawards
• Assesses potential subrecipients for risk
• Checks for FCOI compliance
• Issues subawards after ensuring compliance with sponsor requirements
• Monitors subrecipients
• Approves subaward invoices for payment (after PI review and approval)
Facilities & administrative costs
• Known as F&A or Indirect Costs
• Negotiates University F&A and fringe benefits rates with federal government
• Approves F&A waivers or reductions
• Negotiates F&A rates for subrecipients who don’t have federally-approved rates
Other SPA responsibilitiesEffort reporting
• Tracks and monitors compliance with federal effort reporting requirements
• Issues effort reports biannually to faculty and departments involved in sponsored research
• Works with departmental effort coordinators to facilitate approval and certification of effort reports
• Approves historical salary adjustments and re-certifications of effort
• Manages associated electronic systems (eCRT is the University’s effort system)
Unfunded research agreements
• Known as UFRAs
• Assist faculty in obtaining research materials: Material Transfer Agreements (MTA), Confidential Disclosure Agreements (CDA), Data Use Agreements (DUA), Research Collaboration Agreement (RCA)
• Negotiate INCOMING MTAs; the Office of Technology Commercialization handles OUTGOING MTAs
• Prepare and sign all UFRAs
Important linksGeneral
OVPRwww.research.umn.edu
SPAwww.ospa.umn.edu
Sponsored Projects EFS www.ospa.umn.edu/efs_sp/index.htm
SPA Staff Directory www.ospa.umn.edu/directory.html
SFRwww.finsys.umn.edu/sfr/sfrhome.html
PI reports in UM Reports www.umn.edu/ohr/prod/groups/ohr/@pub/@ohr/@trainingservices/documents/asset/ohr_asset_355282.pdf
Proposals
Funding Opportunities www.research.umn.edu/advance/funding.html
F&A Rates www.ospa.umn.edu/forms/rates/F&A.html
FY 2015 Fringe Benefit Rates http://www.ospa.umn.edu/forms/FringeBenefitRates.html
eProtocolwww.eprotocol.umn.edu
Institutional Factoids for Proposals www.ospa.umn.edu/manual/InstitutionalInformation.html
Important linksOther
Pre-Award/ Advance Account Request Form www.fpd.finop.umn.edu/groups/ppd/documents/form/preaward_form1.cfm
Electronic Grants Management System (EGMS)(includes Proposal Prep, Proposal Routing Form, Report for External Professional Activities, Request for Consultant or Outside Service Agreement)www.egms.umn.edu
Effort Reporting Tools and Formswww.ospa.umn.edu/effort/index.html
Peoplesoft-Friendly Budget Form www.ospa.umn.edu/efs_sp/documents/PS-Friendlybudget.xls
Research Statistics (proposals, awards, expenditures, national rankings, etc.) www.research.umn.edu/news/stats.html
PI Training (Mandatory) www.research.umn.edu/reo/education/core.html
Sponsored Projects Policies www.research.umn.edu/regulations/policies/
Subaward Resources www.ospa.umn.edu/subaward/index.htm
Un-Funded Research Agreements http://apps.research.umn.edu/ufra/
Financial Conflict of Interest www.ospa.umn.edu/PHSFCOIT.html
Contact us!Pamela WebbAssociate VP for Research Administrationpwebb@umn.edu624-1648
Kevin McKoskeySr. Associate Directorkevin@umn.edu624-5066
Judy KrzyzekAssociate Director krzyzek@umn.edu624-2546
David HagenAssociate Director (F&A and Effort Reporting)hagen027@umn.edu 626-9895
April CoonAssistant Directorjohn5885@umn.edu 624-7021
Margie FisherDirector, Sponsored Financial Reportingspaul@umn.edu 624-5007
©2013 Regents of the University of Minnesota. All rights reserved. The University of Minnesota is an equal opportunity educator and employer. This presentation is available in alternative formats upon request. Direct requests to ovprcomm@umn.edu or 612.625.6093.
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