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Onsite Preparation
Access to Expo Center Nortexxxx
xxxx
Build-up: • Friday 29th March – Monday 1st April
• 29th March: 12:00 – 18:00• 30st and 31st April: 08:30 – 18:00• 1st April: 08:00 – 12:00 (after 12:00
only work inside the stands areallowed)
Show open days: • Tuesday 2 – Wednesday 3 April: 12:00 –
20:00• Thursday 4 April: 12:00 – 18:00
Breakdown: • From 21:00 Thursday 4 April to 12:00
Friday 5 April
During the event period, the booths maintenance and supply services, goods and volumes handling can only be carried out from 8 am to 10 am.
Onsite deliveriesxxxx
xxxx
Reed Exhibitions does not take responsibility for any goods delivered to the pavilion. If you wish to deliver any goods at Expo Center Norte, please make sure someone from your team is there to receive it.
If you need any help or a place to keep your goods, please get in touch with our partner, Bossa Brazil:
Bossa BrazilContact: Glauco Chris FuzinattoPhone London: +44 (0)20-7617 7284Phone Sao Paulo: +55-11-3230 7987E-mail: glauco@bossa-brazil.com
BADGES
Additional Badging Requests
xxxx
xxxx• Access the Exhibitor Portal• Click on the Purchase Badges option• Select how many additional badges you wish to purchase and
follow the instructions
Service/Auxiliary Badges
xxxx
xxxx
• Service badges will be available at the“Service Badges” tab, on the ExhibitorsRegistration page
• Types of service badges:• Cleaning• Security• Stand builder• Services (Entertainment, hospitality,
etc.)• Service badges allow your personnel
to work at your stand during build up,show opening days and breakdown
• Badges available for collection registrationdesks with ID
ORDERING SCANNERS
Badge Scanners
• Data/leads capture device
• Hire scanners from our official
registration company EAS
• Rate of $275, additional
devices costing $140
Badge Scanners
• Access the link here
• Alternatively contact
The Data Pilot team:
Abbie Green –
abbie@eventadv.com
thedatapilot@eventadv.com
Requests
Online Appointment Diary
Appointments with visitors
xxxx
xxxx
• Be prepared!• Check your appointments
beforehand• Print out your agenda or save it
on your phone• Research about the buyers and
companies• Contact them before the event• Bring with you the appropriate
material and data for yourmeetings
• Follow up business leads afterthe event
PR SERVICES
WTM Latin America Media Centre
In 2018 more than 600 media attended from
around the world
Print (trade & consumer)
RadioTV
Bloggers
• You should have already received an automated email from WTM Latin America informingyou that the Exhibitor Portal is live and that you can now log in.
• If you have not received your link to access the portal please contact the customer serviceshelpline and they will resend it - wtmlat.helpline@reedexpo.co.uk or +44 (0) 20 8271 2180
• Once you have activated your access to the Exhibitor Portal, you will be required to updateyour company profile.
• If you have any sharers please register them immediately. Once registered they will alsoreceive an automated email from WTM Latin America containing their link to access their exhibitor portal. If not, contact customer service.
First stepsYour Events at WTM Latin America
• Let us know if you are organisingany of the following events during the show:
• Press conference
• New product or servicelaunch
• Staging a press hospitalityevent, party or drinksreception
• Hosting a celebrity
Please send your news to cibely@mapacomunicacao.com.br
• You should have already received an automated email from WTM Latin America informingyou that the Exhibitor Portal is live and that you can now log in.
• If you have not received your link to access the portal please contact the customer serviceshelpline and they will resend it - wtmlat.helpline@reedexpo.co.uk or +44 (0) 20 8271 2180
• Once you have activated your access to the Exhibitor Portal, you will be required to updateyour company profile.
• If you have any sharers please register them immediately. Once registered they will alsoreceive an automated email from WTM Latin America containing their link to access theirexhibitor portal. If not, contact customer service.
First steps
Contact the WTM Latin America Press and PR Team
• You should have already received an automated email from WTM Latin America informingyou that the Exhibitor Portal is live and that you can now log in.
• If you have not received your link to access the portal please contact the customer serviceshelpline and they will resend it - wtmlat.helpline@reedexpo.co.uk or +44 (0) 20 8271 2180
• Once you have activated your access to the Exhibitor Portal, you will be required to updateyour company profile.
• If you have any sharers please register them immediately. Once registered they will alsoreceive an automated email from WTM Latin America containing their link to access their exhibitor portal. If not, contact customer service.
First steps
Follow us and get to know all our news!
• Get involved and take part in our posts• Share interesting facts of your stand• Send us your photos• Live coverage of the event
#wtmlat
NETWORKING EVENTS
• You should have already received an automated email from WTM Latin America informingyou that the Exhibitor Portal is live and that you can now log in.
• If you have not received your link to access the portal please contact the customer serviceshelpline and they will resend it - wtmlat.helpline@reedexpo.co.uk or +44 (0) 20 8271 2180
• Once you have activated your access to the Exhibitor Portal, you will be required to updateyour company profile.
• If you have any sharers please register them immediately. Once registered they will alsoreceive an automated email from WTM Latin America containing their link to access theirexhibitor portal. If not, contact customer service.
First stepsOPENING CEREMONY
Date: Tuesday, April 2nd
Time: 10:30 – 12:00Location: Networking Area
• You should have already received an automated email from WTM Latin America informingyou that the Exhibitor Portal is live and that you can now log in.
• If you have not received your link to access the portal please contact the customer serviceshelpline and they will resend it - wtmlat.helpline@reedexpo.co.uk or +44 (0) 20 8271 2180
• Once you have activated your access to the Exhibitor Portal, you will be required to updateyour company profile.
• If you have any sharers please register them immediately. Once registered they will alsoreceive an automated email from WTM Latin America containing their link to access their exhibitor portal. If not, contact customer service.
First stepsCorporate Travel Speed Networking
• Around 20 Brazilian Travel Managers willbe seated for 5 minutes meetings
• The Travel Managers will be identified bythe name of the company they represent
• Open to all exhibitors
• The list of the travel managers participants will be sent by email one week prior to the session and it will be available onsite on the CAEX and during the sessions
Date: Tuesday, April 2nd
Time: 17:00 – 18:00Location: Corporate Travel Area
Buyers Speed Networking Sessions
Date: Wednesday, April 3rd
Time: 10:30 – 12:00Location: Networking Area
Date: Thursday, April 4th
Time: 10:30 – 12:00Location: Networking Area
• Hosted Buyers and members of the WTMBuyers’ Club will be seated for 5 minutesmeetings
• Buyers will be seated geographically - basedon the regions they buy
• Open only to all exhibitors
• The list of the buyers will be sent by email oneweek prior to the session and it will beavailable onsite on the CAEX and during thesessions
• You should have already received an automated email from WTM Latin America informingyou that the Exhibitor Portal is live and that you can now log in.
• If you have not received your link to access the portal please contact the customer serviceshelpline and they will resend it - wtmlat.helpline@reedexpo.co.uk or +44 (0) 20 8271 2180
• Once you have activated your access to the Exhibitor Portal, you will be required to updateyour company profile.
• If you have any sharers please register them immediately. Once registered they will alsoreceive an automated email from WTM Latin America containing their link to access their exhibitor portal. If not, contact customer service.
First stepsDigital Influencers’ Speed Networking
• Digital Influencers will be seatedfor 5 minute meetings
• During this meetings you willhave the chance to introduce yourself, promote your products and services, exchange business cards and plan future partnerships and business
Date: Wednesday, April 3rd
Time: 16:00 – 17:00Location: Networking Area
Speed Networking Sessions Top Tips
• Arrive early!
• Review buyers and digital influencers’lists
• Keep meetings short and sharp
• Only meet with buyers that match yourprofile
• Don’t distribute business cards withoutspeaking to a buyer that match yourprofile
• Bring along and exchange lots ofbusiness cards!
TOP TIPS
• You should have already received an automated email from WTM Latin America informingyou that the Exhibitor Portal is live and that you can now log in.
• If you have not received your link to access the portal please contact the customer serviceshelpline and they will resend it - wtmlat.helpline@reedexpo.co.uk or +44 (0) 20 8271 2180
• Once you have activated your access to the Exhibitor Portal, you will be required to updateyour company profile.
• If you have any sharers please register them immediately. Once registered they will alsoreceive an automated email from WTM Latin America containing their link to access their exhibitor portal. If not, contact customer service.
First stepsTop tips• Ensure all service staff and exhibiting personnel are pre-registered
• Download and print badges prior to arrival
• Take notes of your appointments and prioritize your activities
• Download and print your diary of appointments and define who will bein your stand to receive the buyers
• Do not miss the pre-scheduled appointments, you never know if one ofthem is the opportunity you were looking for
• Research buyers who will be attending the Speed Networking Sessions
• Prepare your PR team to bring along relevant content to medias andbloggers attending the Digital Influencers’ Speed Networking
• You should have already received an automated email from WTM Latin America informingyou that the Exhibitor Portal is live and that you can now log in.
• If you have not received your link to access the portal please contact the customer serviceshelpline and they will resend it - wtmlat.helpline@reedexpo.co.uk or +44 (0) 20 8271 2180
• Once you have activated your access to the Exhibitor Portal, you will be required to updateyour company profile.
• If you have any sharers please register them immediately. Once registered they will alsoreceive an automated email from WTM Latin America containing their link to access their exhibitor portal. If not, contact customer service.
First stepsTop tips
• Complete your online profile with as much information as possible, adding videos, images and press releases
• Use our PR services to promote your onsite activities
• Drop your press packs in the Press Centre before show opens
• Interact with us on our social media pages, use #WTMLAT
• Never leave your stand alone. Take turns with your team while attendinga seminar or while away for any reason
• Bring plenty of business cards
• ENJOY THE EVENT!
Thank you!If you have any questions please send via email to:
customerservices@reedalcantara.com.br
We wish you all a great event!
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