“Introduction and demonstration of the New CU eLearning System (Blackboard Learn)” - an eLearning Liaison Persons (eLLPs) event
10 Nov 2011 2:30pm-4:30pm Centre for Learning Enhancement And Research (CLEAR) Information Technology Services Centre (ITSC)
eLearning support
ITSC
CLEAR
Department/ Programme
eLLP eLearning
Liaison Person
needs
information
New CUHK eLearning System • Judy Lo • Academic Support Division,
ITSC, CUHK
Professor Daniel Tan • Associate Professor
Director of Centre for Excellence in Learning and Teaching Nanyang Technological University, Singapore
• Keynote speaker of Teaching and Learning Innovation Expo (11/11/11)
AGENDA Session I: New CU eLearning System implementation
schedule Session II: Blackboard Learn in Singapore Session III: New CU eLearning System demonstration Session IV: Open discussions
Session I: New CU eLearning System Implementation Schedule
Ms Judy Lo, Information Technology Services Centre http://www.cuhk.edu.hk/eLearning
Presenter
Presentation Notes
Thank you for joining this eLLPs event and giving me this opportunity to introduce to you the New CU eLearning System. My name is Judy Lo, one of your facilitators at ITSC who have been assisting you on the use of eLearning for your teaching at the University.
• The Implementation Project • The Implementation Schedule • The Key Dates ▫ The Preview ▫ The Pilots ▫ Development Sandboxes ▫ Course Migration
• Q & A
http://www.cuhk.edu.hk/eLearning/elearn
Presenter
Presentation Notes
For this 20min session, I will talk about the new system, its implementation plan, the tentative implementation schedule and most importantly, some important key dates which you should remember.
As you may know, eLearning is not mandatory at the University. Teachers have the right to decide whether they want to set up a course website, and where the want to set up their course website to support their teaching at the University. They can choose to use either WebCT, Moodle or CUForum depending on their own teaching preferences. For some faculties or program, they might decide at the faculty/program level that they want all their teachers to teach using the same platform. (E.g. Faculty of Law. E.g. Medicine) -----------------------------------------------
Usage of Platforms and Tools • In year 2010-2011, more than 3800 course sections use
WebCT, Moodle
Presenter
Presentation Notes
If we looks at the figures, in 2010-2011, we have more than 3800 course sections using WebCT and Moodle for course teaching.
• Suggestions that CUHK should have a single University-wide eLearning system
• WebCT would become obsolete in January 2013 and no vendor support would be available by then.
• It is also expected that the demand for eLearning will increase under the 4-year curriculum commencing in 2012.
Background of the Review
Presenter
Presentation Notes
However, the use of the 3 systems causes great confusion to students. Some of them might have to learn to use all three if teachers of major studies use Moodle, minor studies use CUForum and general education use WebCT. There are suggestions that CUHK should have a single University-wide eLearning system. In addition, as WebCT will be phased out and obsolete in Jan 2013 and may be replaced by Blackboard, a new system will be needed for existing WebCT users. Furthermore, it is expected that the demand for eLearning will be increased for the four-year curriculum which starts in 2012. Therefore, the University conducted a eLearning System review in 2010
• Thus, as noted in 1st (2009-10) Academic IT Steering Committee (AITSC) meeting, a task force was formed to review the eLearning platforms and to make recommendation to the Committee. ITSC is requested to convene the task force.
Background of the Review
The Review Panel 1 or 2 representatives from each faculty, Library, ITSC and CLEAR
Presenter
Presentation Notes
The Review Panel was formed It consists of 1 or 2 representatives from each faculty, Library, ITSC and CLEAR
• To recommend the University-wide eLearning System for the new 4-year curriculum.
Objective of The Review
Review Activities Task Schedule 1 Confirmation of members of Review
Panel May 2010
2 User Survey May 2010 3 System Evaluation – Functional,
Technical, System Integrator and TCO analysis
July 2010
4 Review Panel Recommendation Early 2011 5 Final Report May 2011
Presenter
Presentation Notes
The Review took about 1 year to complete.
Results of the Review
• Recommended implementation of Blackboard Learn system as the new CU eLearning System for the new 3-3-4 curriculum in 2012.
Presenter
Presentation Notes
In spring 2011, The Review Panel recommended implementation of Bb Learn as the new CU eLearning System for the new 334 curriculum.
Project Approval
Endorsed by Academic IT Steering Committee
April 2011
Noted by IT Policy Committee May 2011 Endorsed by Senate Committee on Teaching and Learning
July 2011
Budget approved by Resource Allocation Committee
Sep 2011
Official Kickoff of the Implementation Project
Presenter
Presentation Notes
The project goal is to set up a new eLearning System which can support teaching and learning activities of the whole University. The new features in the new eLearning System will improve the teaching and learning experience of teachers and students at CUHK. More importantly, teachers and students will benefit from the consistency in teaching and learning experience brought by the new unified system after all users have been migrated to the new system. In a 2-year time frame, the project team will also assist current users of existing eLearning platforms (WebCT, Moodle) and CUForum to migrate to the new system.
Implementation Timeline (Tentative)
Presenter
Presentation Notes
The new eLearning system will be in production by August 2012 and it will gradually replace the existing eLearning platforms (WebCT, Moodle) and CUForum to support teaching and learning at the University. According to the recently updated tentative schedule, users of WebCT are recommended to switch to the new system by August 2012. Users of Moodle and CUForum are recommended to switch to the new system no later than August 2013.
Key Dates
Presenter
Presentation Notes
The project team is now organizing meetings with faculty deans and associate deans of education with each faculty to introduce to them the new system and the implementation plan. Most importantly, we would like to work out with them how the eLearning team can help prepare their teachers for the migration. For each faculty, we suggest organizing a follow-up seminar to introduce the new system and the implementation plan to all teachers at their faculties.
The Preview • A chance for members of
CUHK to preview the system as Student
If you are interested in previewing the system, please register through this URL.
Presenter
Presentation Notes
A PREVIEW site has been set up for members of CUHK to get to know about the new CU eLearning System. If you are interested in previewing the system, please register through this URL.
priority to current WebCT users. Pilot users are selected based on their current usage of eLearning platforms and tools at the University.
2 chances for teachers to do real teaching on the new system before AUG2012
Presenter
Presentation Notes
The Pilots Teachers have 2 chances to try using the new system for real teaching in academic year 2011-12 before the system is launched in AUG2012. The 2 chances are the Spring Pilot and the Summer Pilot. The Spring Pilot will run on a temporary system with limited computing power (BbPilot.cuhk.edu.hk). The Pilot is therefore given priority to current WebCT users. Pilot users are selected based on their current usage of eLearning platforms and tools at the University.
The Pilots • Tentative schedule of the
hands-on training workshop organized for the Spring Pilot:
• Nov 22 (Tue) PM Nov 25 (Fri) PM Nov 29 (Tue) PM Dec 2 (Fri) PM Topic: Blackboard Learn: Mastering the Basics Duration: 2 hours
2 chances for teachers to do real teaching on the new system before AUG2012
Presenter
Presentation Notes
Spring Pilot participants are required to join our hands-on training workshop. The project team will then work closely with the teachers to develop the course website for use to teach a course in Spring 2012. Tentative schedule of the hands-on training workshop organized for the Spring Pilot:�Nov 22 (Tue) PM, Nov 25 (Fri) PM, Nov 29 (Tue) PM, Dec 2 (Fri) PM Topic: Blackboard Learn: Mastering the Basics�Duration: 2 hours�Visit the section Training and Support for more information about the workshop.
The Pilots • The Summer Pilot will run
on the newly setup system with new hardware.
• Teachers who wish to participate in the Summer Pilot to do real teaching using the new system should attend hands-on training workshop organized in Spring 2012 which are open for all teachers.
• Register through this URL if you are interested to joining the Summer Pilot.
2 chances for teachers to do real teaching on the new system before AUG2012
Presenter
Presentation Notes
The Summer Pilot will run on the newly setup system with new hardware. Teachers who wish to participate in the Summer Pilot to do real teaching using the new system in Summer Term should attend hands-on training workshop organized in Spring 2012 which are open for all teachers. Register through this URL if you are interested to joining the Summer Pilot.
Development Sandbox • Development sandboxes for all
teachers will become available to all teachers in Spring 2012.
• Interested teachers should register through this URL.
Presenter
Presentation Notes
Development sandboxes for all teachers will become available to all teachers in Spring 2012. Interested teachers should register through this URL. Development sandboxes will be provided to participants of our hands-on training workshops for practice by default. Users are highly recommended to join our training workshops before using the system for teaching.
Course Migration • 2010-11 course websites will be
migrated from WebCT and Moodle to the new system and be available for checking around mid Spring 2012.
• 2011-12 course websites will be migrated from WebCT and Moodle according to the proposed schedule set forth in the tentative schedule on the left.
ITSC will provide course migration services to migrate courses from WebCT, Moodle and CUForum for teachers at CUHK.
Presenter
Presentation Notes
ITSC will provide course migration services to migrate courses from WebCT, Moodle and CUForum for teachers at CUHK. Checklist will be prepared and provided to guide teachers and teaching support staff on checking of the migrated courses when they are available. 2010-11 course websites will be migrated from WebCT and Moodle to the new system and be available for checking around mid Spring 2012. 2011-12 course websites will be migrated from WebCT and Moodle according to the proposed schedule set forth in the tentative schedule above. Users of CUForum should contact Mr. Edman Chan at edman-chan@cuhk.edu.hk to discuss about forum migration arrangement. For users who want course contents to be migrated to pilot system earlier than the above schedule, please contact the Project Team through elearning@cuhk.edu.hk.
For enquiries, please contact ITSC eLearning Team at email: elearning@cuhk.edu.hk.
• Support website http://www.cuhk.edu.hk/eLearning/elearn
• Quick Reference ▫ seminars’ and workshops’ handouts ▫ tutorials in pdf format ▫ short how-to videos
• Blackboard's On Demand site http://ondemand.blackboard.com
Presenter
Presentation Notes
The support website of the new system is http://www.cuhk.edu.hk/eLearning/elearn. It provides users at CUHK one-stop access to useful information and resources to get them familiar with the new system. Under the section Quick Reference, users can find seminars’ and workshops’ handouts, tutorials in pdf format and short how-to videos for instructors and students on the most common tasks in developing, delivering and using Blackboard Learn 9. The tutorials in pdf format and short how-to-videos are prepared by Blackboard Inc. They are also available in Blackboard's On Demand site (http://ondemand.blackboard.com). More information will be added to the support website as we proceed through the implementation project.
Departmental Liaison Persons for the implementation project • Help us to promote the new eLearning System to
your colleagues! • The departmental liaison persons will also be
guaranteed opportunities to join the Summer Pilot.
Register through this URL if you are interested.
Presenter
Presentation Notes
The project team is calling all interested teachers and teaching support staff to volunteer to be our departmental liaison persons for the new eLearning System implementation project. Their role is very close to our current eLearning Liaison Person (eLLPs) but this group of liaison persons focus on the eLearning System implementation project. On one hand, they will be the contact person if their colleagues in their department/program would like to learn more about the new system. On the other hand, they will also be the key persons who the project team will consult for comments/suggestions they have for the new system during its implementation. The departmental liaison persons will also be guaranteed opportunities to join the Summer Pilot. Register through this URL if you are interested.