Angela Shotts The Office for Sponsored Programs (OSP)

Angela ShottsThe Office for Sponsored Programs (OSP)

152 Rose Administration Building

Box 870104

205 348 5152

Demystify the funding process. Assist in finding funding. Review, approve, and submit proposals for

the University of Alabama. Setup all funded grants and contracts in

the University’s financial system. Submit invoices, reports, and close outs

for projects

OSP’s policies and procedures, training information, and OSP contacts are located at http://osp.ua.edu/

Individual OSP contacts who will help with your proposal submission.

Contact me (ashotts@fa.ua.edu)

Pivot (http://osp.ua.edu/site/pivot-training.html)

Other tools (OSP homepage: Funding Opportunities)

Find FundingFind Funding

Likely Mechanisms:◦ Federal Grants

NIH NSF DOE Other Agencies (NEH,CDC, DOD, etc.)

◦ Private agencies & Foundations ◦ Industry Sponsors ◦ Clinical Trials (can be Industry or other)

Resources for New Faculty: http://osp.ua.edu/newfaculty.html • People Who Can Answer Questions• Proposal Development• Proposal Facilitation

Tell the appropriate people in your area (Dept. Head, Associate Dean, or Departmental person you are planning to submit a proposal.

Know your funding source

Every funding annoucement is unique. To Get the Ball Rolling:

◦ Program Announcement/Guidelines◦ Application Package (Electronic)◦ Budget◦ Budget Justification◦ Abstract◦ Scope of Work◦ Consortium/Subcontract Information

To Submit:◦ A finalized and OSP approved budget◦ Finalized documents◦ Full Narrative◦ If subcontracts are involved:

Signed letter of commitment from the institution A budget approved by subcontract’s OSP office Required documents per guidelines Scope of Work

◦ Internal Coordination Sheet

Application due date Project start and end dates Funding mechanism (forms used) Funding Limit (years/amount) Modular or non-modular budget? Do they pay salary? Limit or capped?

◦ Include fringes? Are there caps on other categories?

◦ Supplies, equipment, contractors, travel, etc. Do they pay indirects? Rate? Is there a page limit? Is there an appendix? What’s included? Do you need letters of support and from whom? Biosketches? PI or all collaborators?

Download the grant guidelines and the application forms◦ Grants.gov Search◦ CFDA Search (www.CFDA.gov)◦ NSF Search (www.nsf.gov)

Each sponsor and program announcement or solicitation has a different set instructions◦ Guidelines may vary within the different NIH

Institutes

Key Components:◦ Personnel:

Need to know FTE of each named person Fringe Rates:

Faculty and Salaried Staff: 32% Hourly Staff: 36.61% GRA’s: annual health insurance Health Insurance and 7.7% for

summer salary◦ GRA Tuition◦ Consultant Costs◦ Equipment: Any single item over $5,000◦ Supplies: Something Tangible◦ Travel◦ Other Expenses: Services, per diem, etc.◦ Consortium/Subcontract Costs◦ F&A costs

Facilities and Administrative cost rates recover costs paid for utilities, lights, buildings, equipment, and administration (like OSP).

Rates:◦ Research: 47%◦ Service: 28%

UA will NOT waive indirect costs, unless the agency specifies in its guidelines that it does not reimburse F&A or has a limited on the F&A reimbursement.