An Equal Opportunity University SRAS & Surgery “Meet and Greet” November 17, 2015

An Equal Opportunity University

SRAS & Surgery“Meet and Greet”

November 17, 2015

An Equal Opportunity University

SRAS Quick FactsWhat’s in a name?Sponsored Research Administrative Services• Your College of Medicine Point of Contact• Handle your administrative needs for external

grant funding• Both before and after your awardHere’s where you can find us on the web: http://research.med.uky.edu/research-administration-ibu

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Here’s…OB/GYN’s SRAS Team

Proposals, eIAFs & Progress Reports

Expense monitoring, financial reports, budget revisions, subaward requests

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Here’s Your SRAS Team For Proposals, eIAFs, Progress Reports and Post-Submission Information, contact:

Lauren BrownGrant Proposal Specialist

859-323-2936Lbr229@uky.edu

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Here’s Your SRAS Team For Budget Revisions and Subaward Request Form Completion, contact:

Sandra HolleyCollege Budget Analyst

859-218-2994Sandra.holley@uky.edu

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Here’s Your SRAS Team For Financial Reports and Expense Reconciliation Questions, contact:

Tanisha “Tish” RoussosGrant Reconciler

859-218-2898Tanisha.roussos@email.uky.edu

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Here’s Your SRAS Team For Pre-Award questions, you can also contact:

Mary Gay WhitmerManager, Pre-Award

859-257-4152Marygay.whitmer@uky.edu

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Here’s Your SRAS Team For Post-Award questions, you can also contact:

Gina VesselsManager, Post-Award

859-323-0767Ginavessels@uky.edu

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Here’s Your SRAS Team If you have suggestions or concerns, you can contact:

Susan StarkManager, SRAS

859-257-1746Susan.Stark@uky.edu

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A Word from Pre-Award To Start Your eIAF, we need: • Draft Abstract & Title• Sponsor Guidelines• Outline of Budget Allocation & Justification• Human and/or Animal Subject Approvals, if any• If Requested by GPS, Completing FCOI Disclosure We’ll take it from there and continue to assist through proposal submission!

Contact us for Just-in-Time Information & Progress Reports!

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BudgetsTo Start a Budget for a Proposal, we need: • Personnel, Title and Percent Effort• Supply, Animal, Equipment, Travel Estimates, and

SubcontractsWe’ll draft a budget for your review!

For Clinical Trials, once you have a study budget, we can complete your Fixed Price Form.

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A Note on Clinical TrialsClinical Trials are a Little Different than Other Grants:• SRAS does not develop the study budget

(normally handled by the department or CCTS)• SRAS Post-Award Team does not reconcile

expenses for clinical accounts

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Timeframe—3 Day Deadline

Minimum of 10 business days from

proposal deadline: PI to start eIAF

Your eIAF routes to all CGOs, Co-Is,

Chairs/Directors, & ADRs

Your eIAF MUST be received by OSPA at least 3 business days prior to proposal due

date!

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Timeline TipsWhat Days Do You Count for the 3 Day Deadline?• Must Arrive to OSPA by 8 AM Three Business

Days Prior to Submission• Business Days (Monday-Friday)• Deadline Day (“Day 3”)

What Days Don’t Count? • Weekends• Holidays When UK is Closed

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Example—3 Day DeadlineFoundation Deadline—due December 1, 2015

Due here/Day 3

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Example—3 Day DeadlineFoundation Deadline—due December 1, 2015

Day 2

Day 1

SRAS Starts eIAF with PI input

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NIH 2015—The Year in Review

Notable Updates: • Expansion of ASSIST• Updated Biosketch Form• Upcoming Changes to Grant Submission Forms

In short, 2015 has been a busy year for NIH!

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Winter 2015

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Winter 2015 NIH UpdatesUse of Greek & Special Characters in Grants.gov Packages (NOT-OD-15-058)

• Had been available for pdf attachments but not Grants.gov text fields

ASSIST Available for R03 & R21 Mechanisms (NOT-OD-15-062)

How Many of You Have Used ASSIST?

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A Few Words About ASSIST

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Benefits of ASSIST• User-Friendly• Less Back and Forth with Email Attachments• Key Personnel Information Auto-Populates from

Commons Profile Information• Budget and Cognizant Agency Auto-Populate• More Validation Checks than Grants.Gov• Track Submission (Errors and Warnings) in ASSIST

PortalAccess to ASSIST: public.era.nih.gov/assist

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Winter 2015 NIH UpdatesNIH Notice in Response to Winter Storms (NOT-OD-15-066)

Important Reminders in Event of Closure• Cover Letter Explaining Delay • No Advance Permission Needed• Delay Not to Exceed Time Institution is Closed

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Spring 2015 NIH Updates

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Big Biosketch NewsNew Biosketch Format for Applications Due May 25, 2015 or After (NOT-OD-15-032, NOT-OD-15-085)• Page Limit Expanded from Four to Five Pages• Four Peer-Reviewed Publications in Personal

Statement• Up to Five Significant Contributions to Science• Up to Four Peer-Reviewed Publications or

Research Products per Contribution• Link to Publications (SciENcv or MyBibliography)

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ASSIST ExpansionASSIST Available for R01s and K (Individual Career Development Awards) (NOT-OD-15-098)• Exceptions: K12 and KM1 Mechanisms

In Addition to Other Mechanisms Already Available:• Multi-Project Grant Programs (P01, P20, etc)• R03, R21

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Summer 2015 NIH Updates

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Summer 2015 NIH UpdatesASSIST Expanded to More Grant Mechanisms (NOT-OD-15-126)

T and K12 Mechanisms Added• Institutional Training Grants (T-series)• Institutional Career Development Grants (K12)• Other Training Programs (D-series)• And, all of these: DP7, R13, R15, R18, R21/R33, R24, R25,

R33, R34, R35, R36, R61/R33, RF1, RM1, SI2/R00, U13, U18, U24, U2R, U34, UA5, UF1, UG3/UH3, UH1, UH2, UH2/UH3, UH3, UH4, UM1

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And, More Expansion of ASSISTSmall Business Mechanisms Added (NOT-OD-15-156)• SBIRs: R43, R44, U43, U44• STTRs: R41, R42, UT1, UT2• CRPs: SB1, UB1

If you are interested in learning more about ASSIST, we can do demonstrations at your office!

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Fall 2015 NIH Updates

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Fall 2015 NIH UpdatesA Look Ahead to Policy Changes in 2016 (NOT-OD-16-004)…there are quite a few!

• Rigor and Transparency in Research• Vertebrate Animals• Inclusion Reporting• Data Safety Monitoring• Research Training• Appendices• Font Requirements• Biosketch Clarifications

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A Look Forward to 2016Changes to Take Place in Two Phases• Phase 1:

– Will use existing (FORMS-C) forms and updated instructions

– Impact due dates on or after January 25, 2016

• Phase 2: – New (FORMS-D) forms and instructions – Impact due dates on or after May 25, 2016

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Let’s Start with Phase IRigor and Transparency:• Purpose is to Enhance Reproducibility of

Research Findings• New “Authentication of Key Biological and/or

Chemical Resources” Attachment for “R & R Other Project Information” Page

• Applies to Most Mechanisms (not T- or F-Series)• New Review Language

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Phase 1Vertebrate Animals:• No Description of Veterinary Care • No Justification for Number of Animals • Method of Euthanasia Only if the Method is Not

Consistent with AVMA Guidelines

Definition of “Child” for Inclusion Policy:• Lowered from under age 21 to age 18

Changes to Research Training Plan (T-series):• Shift to Focus on Describing Recruitment/Diversity• No Lists of Grants with IACUCs or IRBs

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And, Now for Phase 2Rigor and Transparency and Vertebrate Animals:• Expanded to Institutional Training and Fellowships (T/F)

Inclusion Forms:• Addition of optional PHS Inclusion Enrollment Form• Additional Study Descriptors• Replaces Planned Enrollment and Cumulative Inclusion

Reports

Data Safety Monitoring Plans:• New Attachment Required for All Clinical Trials• Part of PHS 398 Research Plan

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Phase 2Research Training Data Tables:• Reduction of Tables from 12 to 8• Minimization of Individual-Level Information Reporting• Extension of Tracking of Trainee Outcomes from 10 to 15

Years• New xTRACT System for Preparation of Tables Available

October 16, 2015 in eRA Commons

Appendix Policy: • Being Re-Evaluated• New Policy in Spring 2016

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Phase 2PHS Assignment Request Form:• Request “assign to” and “do not assign to” NIH

Institute/Centers, Study Sections• List Potential Reviewers in Conflict and Why• List Scientific Expertise Needed to Review the Application• Takes Place of Cover Letter for that Purpose

Fonts:• Additional Flexibility for Fonts in PDF Attachments• Will Still recommend Specific Fonts• Allow Other Fonts (both serif and non-serif) as Long as They

Comply with Specific Type Density and Line Spacing Guidelines

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A Final Word on Phase 2Biosketch Clarification:• URL for a Publications List is Optional• URL for Publications List Must be to a Government

Website (.gov), such as MyBibliography• Publications (Peer-Reviewed and Non-Peer-Reviewed)

and Research Products can be Cited in Both the Personal Statement and Contributions to Science

• Graphics, figures and tables are NOT allowed

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Onward to 2016

We Look Forward to Assisting You in Navigating the Ever-Changing Grants Landscape!

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Questions?Thank you!