2015 Aviation Capital Program Webinar-Final.PROGRAM WEBINAR OCTOBER 8, 2015 New York State...

1

2015 AVIATION CAPITAL GRANTPROGRAM WEBINAR

OCTOBER 8, 2015

New York State Department of TransportationAviation Bureau

2

HOUSEKEEPING

Webinar Will Be Recorded

Webinar and Presentation Will Be Posted atwww.dot.ny.gov/aviationgrants

Please Put Your Phone on Mute

There Will Be Time for Questions at the End

Please Do Not Put Us on Hold

3

WEBINAR AGENDA

PROGRAM OVERVIEW Eligible Airports

Eligible Projects

Program Limitations

Key Dates

GRANT PROCESS OVERVIEW Project Application Evaluation/Selection

Announcement of Project Selections

Grant Issuance

4

Post-Issuance Requirements Grant Acceptance

Contract and Design Plan Approvals

Project Tracking and Reporting

Cost Estimates

Invoices and Reimbursements

MWBE REQUIREMENTS MWBE Goal Requirements

Pre-Construction Contract Award Requirements

Monitoring and Reporting (EBO System)

Questions (and hopefully, answers)

WEBINAR AGENDA (Cont’d)

5

Eligible Airports Public Use

In the SASP

ALP

Grants Gateway – Not for Profits

Eligible Applicants

Eligible Projects Project Life

Project Types

Consistency with ALP

Complete Project

Projects Previously Funded

PROGRAM OVERVIEW

6

Program Limitations Maximum Award

Number of Applications

Award Limit Applicant Priority: 1, 2

Key Dates Application Deadline – November 3 Don’t Wait Until Last Minute

Evaluation/Scoring

Announcements?

PROGRAM OVERVIEW (Cont’d)

7

Project Application Evaluation/Selection

Announcement of Project Selections

Grant Issuance

Post-Issuance Requirements Grant Acceptance

Contract and Design Plan Approvals

Project Tracking and Reporting

Invoices and Reimbursements

GRANT PROCESS OVERVIEW

8

MWBE Goal Requirements

Pre-Construction Contract Award Requirements

Monitoring and Reporting EBO System

MINORITY/WOMEN OWNED BUSINESSENTERPRISES (MWBE) REQUIREMENTS

9

M/WBE REPORTING THRESHOLD

NYS M/WBE Goal = 30% (As of 2015)

FOR CONSTRUCTION CONTRACTS: State grants which fund projects that involve the acquisition, construction,

demolition, replacement, major repair or improvements of real property and improvements thereon:

YES. If Contract amount is $100,000 or more and project is for standard construction activities

NO. If the construction Contract is less than $100,000. (Construction contracts may not be split with the intent

of making the cost less than the stated threshold for M/WBE requirements)

FOR NON-CONSTRUCTION CONTRACTS: State grants which fund contracts primarily for services (including

professional services), supplies, equipment, materials or any combination of the foregoing

NO. As long as the contract is for the benefit of the grant recipient, and involves purchases of vehicles,

engineering services, equipment, snow-blowers, vehicles, snow-plows, etc. - as long as there is no direct

benefit to the State.

*** Even if goals are not required to be applied to your project it is still strongly encouraged that

opportunities to utilize M/WBE firms are sought

10

Do M/WBE Project Goals Apply?

11

Site Navigation

https://ebo.dot.ny.gov/

12

Contract Participants

Sponsor

Prime Contractor

Sub-Contractors/Vendors

NYSDOT Aviation Bureau

13

Online EBO Training for Sponsors/Grantees

There is free, web based training available for Sponsors at: http://www.ebotraining.com/ .

This training offers unlimited access and will provide a glimpse of EBO for Sponsors and

their staff.

To obtain a LOGIN and PASSWORD for this training, send an e/mail to:

ganguilano@ebopportunities.com. Type the word SPONSOR in the reference box and

the name of your county, city, town, airport, etc. in the body to ensure that you are NOT

charged the $75 user fee that applies to contractors, consultants and vendors.

Once a training LOGIN/PASSWORD is obtained for your office, use the URL listed above to

access the training modules. Find and select the “GO TO EBO TRAINING” button – this will

bring you to the login screen. Select NYSDOT from the Agency drop down box and then

click “LOGIN TO MY ACCOUNT”. You will then be able to access the various training

modules.

14

Online EBO Training for Contractors (Vendors)

The On-Line Training Program for Vendors, sponsored by the EBO

developer, has a one-time $75 fee. The course modules have unlimited

access for all EBO users/employees for that vendor.

http://www.ebotraining.com

15

Instructions for Gaining Access to EBO

Instructions for obtaining a Login/Password for EBO:

https://www.dot.ny.gov/dotapp/ebo/instructions

16

Additional Resources for EBO EBO Log-in Site: https://ebo.dot.ny.gov

Sponsor’s Supplemental Training Guide:

https://www.dot.ny.gov/dotapp/ebo

Aviation’s EBO Webpage ****** :

https://www.dot.ny.gov/divisions/operating/opdm/aviation/ebo-information-

materials

****** This page contains step by step instructions as well as a recording

(“Recording of Webinar” link) outlining how to navigate the system.

17

17

18

Contact Information

For Grant/Program related questions:

Bill Meyer – Bill.Meyer@dot.ny.gov

For EBO or Grants Gateway related questions:

Jerry Morse – Jerry.Morse@dot.ny.gov

18

19

QUESTIONS/ANSWERS