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2015 AVIATION CAPITAL GRANTPROGRAM WEBINAR
OCTOBER 8, 2015
New York State Department of TransportationAviation Bureau
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HOUSEKEEPING
Webinar Will Be Recorded
Webinar and Presentation Will Be Posted atwww.dot.ny.gov/aviationgrants
Please Put Your Phone on Mute
There Will Be Time for Questions at the End
Please Do Not Put Us on Hold
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WEBINAR AGENDA
PROGRAM OVERVIEW Eligible Airports
Eligible Projects
Program Limitations
Key Dates
GRANT PROCESS OVERVIEW Project Application Evaluation/Selection
Announcement of Project Selections
Grant Issuance
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Post-Issuance Requirements Grant Acceptance
Contract and Design Plan Approvals
Project Tracking and Reporting
Cost Estimates
Invoices and Reimbursements
MWBE REQUIREMENTS MWBE Goal Requirements
Pre-Construction Contract Award Requirements
Monitoring and Reporting (EBO System)
Questions (and hopefully, answers)
WEBINAR AGENDA (Cont’d)
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Eligible Airports Public Use
In the SASP
ALP
Grants Gateway – Not for Profits
Eligible Applicants
Eligible Projects Project Life
Project Types
Consistency with ALP
Complete Project
Projects Previously Funded
PROGRAM OVERVIEW
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Program Limitations Maximum Award
Number of Applications
Award Limit Applicant Priority: 1, 2
Key Dates Application Deadline – November 3 Don’t Wait Until Last Minute
Evaluation/Scoring
Announcements?
PROGRAM OVERVIEW (Cont’d)
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Project Application Evaluation/Selection
Announcement of Project Selections
Grant Issuance
Post-Issuance Requirements Grant Acceptance
Contract and Design Plan Approvals
Project Tracking and Reporting
Invoices and Reimbursements
GRANT PROCESS OVERVIEW
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MWBE Goal Requirements
Pre-Construction Contract Award Requirements
Monitoring and Reporting EBO System
MINORITY/WOMEN OWNED BUSINESSENTERPRISES (MWBE) REQUIREMENTS
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M/WBE REPORTING THRESHOLD
NYS M/WBE Goal = 30% (As of 2015)
FOR CONSTRUCTION CONTRACTS: State grants which fund projects that involve the acquisition, construction,
demolition, replacement, major repair or improvements of real property and improvements thereon:
YES. If Contract amount is $100,000 or more and project is for standard construction activities
NO. If the construction Contract is less than $100,000. (Construction contracts may not be split with the intent
of making the cost less than the stated threshold for M/WBE requirements)
FOR NON-CONSTRUCTION CONTRACTS: State grants which fund contracts primarily for services (including
professional services), supplies, equipment, materials or any combination of the foregoing
NO. As long as the contract is for the benefit of the grant recipient, and involves purchases of vehicles,
engineering services, equipment, snow-blowers, vehicles, snow-plows, etc. - as long as there is no direct
benefit to the State.
*** Even if goals are not required to be applied to your project it is still strongly encouraged that
opportunities to utilize M/WBE firms are sought
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Do M/WBE Project Goals Apply?
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Site Navigation
https://ebo.dot.ny.gov/
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Contract Participants
Sponsor
Prime Contractor
Sub-Contractors/Vendors
NYSDOT Aviation Bureau
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Online EBO Training for Sponsors/Grantees
There is free, web based training available for Sponsors at: http://www.ebotraining.com/ .
This training offers unlimited access and will provide a glimpse of EBO for Sponsors and
their staff.
To obtain a LOGIN and PASSWORD for this training, send an e/mail to:
[email protected]. Type the word SPONSOR in the reference box and
the name of your county, city, town, airport, etc. in the body to ensure that you are NOT
charged the $75 user fee that applies to contractors, consultants and vendors.
Once a training LOGIN/PASSWORD is obtained for your office, use the URL listed above to
access the training modules. Find and select the “GO TO EBO TRAINING” button – this will
bring you to the login screen. Select NYSDOT from the Agency drop down box and then
click “LOGIN TO MY ACCOUNT”. You will then be able to access the various training
modules.
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Online EBO Training for Contractors (Vendors)
The On-Line Training Program for Vendors, sponsored by the EBO
developer, has a one-time $75 fee. The course modules have unlimited
access for all EBO users/employees for that vendor.
http://www.ebotraining.com
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Instructions for Gaining Access to EBO
Instructions for obtaining a Login/Password for EBO:
https://www.dot.ny.gov/dotapp/ebo/instructions
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Additional Resources for EBO EBO Log-in Site: https://ebo.dot.ny.gov
Sponsor’s Supplemental Training Guide:
https://www.dot.ny.gov/dotapp/ebo
Aviation’s EBO Webpage ****** :
https://www.dot.ny.gov/divisions/operating/opdm/aviation/ebo-information-
materials
****** This page contains step by step instructions as well as a recording
(“Recording of Webinar” link) outlining how to navigate the system.
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Contact Information
For Grant/Program related questions:
Bill Meyer – [email protected]
For EBO or Grants Gateway related questions:
Jerry Morse – [email protected]
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QUESTIONS/ANSWERS
